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Administrative Assistant

Administrative Assistant

JLL

2 - 6 years

0 Lacs

haryana

Posted:1 day ago| Platform: Shine logo

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Skills Required

cost reduction stakeholder management relationship management communication skills meeting scheduling preventative maintenance repairs cleaning services emergency management operational standards improvement

Work Mode

On-site

Job Type

Full Time

Job Description

Role Overview: As a Facility Executive, your primary responsibility will be to bring enhanced comfort and efficiency to the office. You will arrange for regular preventative maintenance and repairs for the facilities, schedule cleaning services, and ensure all office equipment is in good working order. Additionally, you will be tasked with keeping an eye out for potential emergencies, managing such situations, and following escalation and incident reporting procedures when necessary. Your role will also involve identifying opportunities to reduce costs and improve operational standards. Key Responsibilities: - Arrange regular preventative maintenance and repairs for facilities - Schedule cleaning services and ensure office equipment is in good working order - Manage potential emergencies and follow escalation procedures - Identify opportunities to reduce costs and improve operational standards - Oversee receptionists and tea attendants to ensure work is carried out to a high standard - Maintain communication with stakeholders such as management, clients, vendors, and landlords - Ensure key operating procedures are followed to achieve standards - Schedule regular meetings to understand stakeholders" needs Qualifications Required: - Proven experience in facilities management or a related field - Strong organizational and problem-solving skills - Excellent communication and interpersonal abilities - Ability to work well under pressure and handle emergencies effectively - Knowledge of preventative maintenance practices and procedures Company Details: The company places a high value on client satisfaction and maintaining strong relationships with all stakeholders, including management, clients, vendors, and landlords. By ensuring open and strong communication lines with stakeholders and following established key operating procedures, you will play a vital role in upholding these standards. Regular meetings will be scheduled to understand stakeholders" needs and address any concerns effectively.,

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JLL

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Chicago Illinois

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Administrative Assistant