HR & Admin Assistant

PLEASE FILL THE GOOGLE FORM: https://forms.gle/RCu1Ga38mD1GG1Yc7

Company:

Operations & Admin Executive

1. Employee & Task Management

• Onboard new employees and set up tracking systems.
• Manage daily check-ins and productivity tracking using tools like Clockify, Trello, Notion, etc.
• Prepare monthly employee performance reports using structured data and AI support (e.g., ChatGPT).
• Track task completion, hours logged, and create performance progress dashboards.
• Maintain and manage HR documentation and compliance tasks.

2. Social Media & Content Coordination

• Collaborate with founder/content creators to schedule and post content (Reels, LinkedIn updates, blogs).
• Use tools like Canva, Meta Business Suite, Buffer, or Zapier for scheduling and automation.
• Maintain a social media content calendar and track performance analytics.
• Support blog uploads on Aimbrill.com and optimize for SEO (you will be trained if needed).
• Repurpose existing content using AI tools (e.g., summarizing videos into posts).

3. Company Branding & Internal Communication

• Enforce and document company branding standards.
• Prepare internal SOPs, pitch decks, and email templates.
• Maintain a respectful, positive and structured work environment in internal communication (Slack, WhatsApp, etc.).
• Respond to formal email inquiries professionally and draft business documents.

4. Lead Outreach & Client Coordination

• Use WhatsApp Business, LinkedIn, and email tools to send Aimbrill’s product/service pitches to local and global businesses.
• Manage CRM entries and follow-ups.
• Handle client onboarding basics for service or product inquiries.
• Use automation tools (Zapier, Lemlist, Instantly, etc.) to manage outreach workflows (training provided if needed).

5. Reporting & Business Support

• Maintain weekly and monthly performance reports across social media, employee tasks, client outreach, and branding.
• Analyze productivity and identify bottlenecks.
• Prepare summaries and assist the founder in weekly planning.
• Research AI tools and suggest new automation ideas for business efficiency.

• Basic familiarity with AI tools

  like ChatGPT, Canva, Zapier, Meta tools.
• Proficient in using productivity tools: Google Workspace, Trello/ClickUp, Notion, Docs/Sheets.
• Good English communication (written & verbal).
• Strong organizational skills, attention to detail, and accountability.
• Willingness to learn and grow in a startup ecosystem.
• Ability to take ownership and work with minimal supervision.

• Experience in admin, operations, VA, HR, or marketing support roles.
• Past exposure to startup culture or remote work setup is a plus.
• Ability to handle confidential information with integrity.

• Project/HR

  : Trello / Notion / Clockify / Google Sheets

• Communication

  : WhatsApp Business, Gmail, Slack

• Branding

  : Canva, Meta Business, Buffer

• Automation

  : Zapier, ChatGPT, Lemlist (training will be given)

After 3–6 months of performance, this role can expand into:

• Operations Manager

• People & Culture Executive

• Customer Success Manager (Product Side)

Please email your resume and a short note on:

"Why I’m the perfect fit to manage Aimbrill operations remotely."

admin@aimbrill.com

and fillup the form