IT Management HR | BDE

🧾 Job Summary

We're seeking a dynamic, self-driven Operations & Admin Executive to support and manage core administrative, HR, branding, and operational tasks for Aimbrill.com. The ideal candidate should be comfortable using AI tools, automation platforms, and handling both people and content responsibilities. You’ll be working directly with the founder to ensure the company runs smoothly and professionally while scaling up our product and service lines.

• 🔧 Key Responsibilities🧑‍💼

1. Employee & Task ManagementOnboard new employees and set up tracking systems.

• Manage daily check-ins and productivity tracking using tools like Clockify, Trello, Notion, etc.
• Prepare monthly employee performance reports using structured data and AI support (e.g., ChatGPT).
• Track task completion, hours logged, and create performance progress dashboards.
• Maintain and manage HR documentation and compliance tasks.

📣 2. Social Media & Content CoordinationCollaborate with founder/content creators to schedule and post content (Reels, LinkedIn updates, blogs).

• Use tools like Canva, Meta Business Suite, Buffer, or Zapier for scheduling and automation.
• Maintain a social media content calendar and track performance analytics.
• Support blog uploads on Aimbrill.com and optimize for SEO (you will be trained if needed).
• Repurpose existing content using AI tools (e.g., summarizing videos into posts).

🧠 3. Company Branding & Internal CommunicationEnforce and document company branding standards.

• Prepare internal SOPs, pitch decks, and email templates.
• Maintain a respectful, positive and structured work environment in internal communication (Slack, WhatsApp, etc.).
• Respond to formal email inquiries professionally and draft business documents.

💼 4. Lead Outreach & Client CoordinationUse WhatsApp Business, LinkedIn, and email tools to send Aimbrill’s product/service pitches to local and global businesses.

• Manage CRM entries and follow-ups.
• Handle client onboarding basics for service or product inquiries.
• Use automation tools (Zapier, Lemlist, Instantly, etc.) to manage outreach workflows (training provided if needed).

📊 5. Reporting & Business SupportMaintain weekly and monthly performance reports across social media, employee tasks, client outreach, and branding.

• Analyze productivity and identify bottlenecks.
• Prepare summaries and assist the founder in weekly planning.
• Research AI tools and suggest new automation ideas for business efficiency.

✅ Skills & Requirements

• Basic familiarity with AI tools like ChatGPT, Canva, Zapier, Meta tools.
• Proficient in using productivity tools: Google Workspace, Trello/ClickUp, Notion, Docs/Sheets.
• Good English communication (written & verbal).
• Strong organizational skills, attention to detail, and accountability.
• Willingness to learn and grow in a startup ecosystem.
• Ability to take ownership and work with minimal supervision.
• 🎓 Preferred BackgroundExperience in admin, operations, VA, HR, or marketing support roles.
• Past exposure to startup culture or remote work setup is a plus.
• Ability to handle confidential information with integrity.
• 🧾 Tools You’ll Be UsingProject/HR: Trello / Notion / Clockify / Google Sheets
• Communication: WhatsApp Business, Gmail, Slack
• Branding: Canva, Meta Business, Buffer
• Automation: Zapier, ChatGPT, Lemlist (training will be given)

🛠️ Role Evolution

After 3–6 months of performance, this role can expand into:

• Operations Manager
• People & Culture Executive
• Customer Success Manager (Product Side)

🚀 How to Apply

Please email your resume and a short note on:

"Why I’m the perfect fit to manage Aimbrill operations."

to: admin@aimbrill.com

and fillup the form https://forms.gle/RCu1Ga38mD1GG1Yc7