Founder’s Office - Ops

Kozker Tech - Founder's Office

Compensation

Type

Location

Reporting To

About Kozker Tech

Kozker Tech builds AI-powered websites, automation, and BI solutions for SMBs and enterprises. We move fast, ship value, and keep the bar high on execution and customer experience.

Role Summery

You are the founder's execution arm across Admin, HR, Sales Operations, and Growth & Events (webinars included as a core task). You will help execute decisions, keep data organized, drive follow-through, and directly help the founder and revenue teams.

Key Responsibilities

1) Admin & Operation Control

• Manage and improve our online workspaces and tools (Notion, Microsoft 365, Google Workspace, Graphy LMS)
• Manage and improve subscriptions, renewals, domain/hosting, and vendor contracts; maintain an asset register
• Expense tracking and reimbursements with monthly closes; travel and event logistics.
• Drive Notion/Drive/SharePoint hygiene: naming conventions, folder structures, access control, and archival.

2) HR & People Operations

• Draft/post JDs, screen candidates, schedule interviews, coordinate panels, and issue offers.
• Onboarding checklist: KYC, bank, agreements, IT access, brief policy run-through.
• Attendance & leave tracker; collate payroll inputs by the 25th; maintain basic HRIS spreadsheets
• Maintain contractor/freelancer rosters, agreements, and payment calendars.

3) Sales Operations (Founder Assist)

• Maintain HubSpot hygiene: tags, contact roles, next steps, tasks, and timelines.
• Book discovery calls, prep call briefs, capture notes, and file action items.
• Assemble proposals/Documents from templates; coordinate approvals and e-sign; invoice hand-off.
• Ensure no leads or tickets go stale; tighten SLAs for response and follow-ups.

4) Growth, Content & Events

• Organize and manage the LMS platform we use (Graphy). You'll be responsible for managing webinars, workshops and other course operations through this platform. Maintain a lean events calendar; coordinate landing pages and email/DM sequences.
• Create and schedule social media content across platforms; maintain brand voice and visual consistency.
• Work alongside founder and dev team to create schedule and drive content campaign with blog posts, case studies, and newsletters.
• Set up and manage marketing automation workflows for lead nurturing and engagement tracking.
• Create, maintain, organize and improve the systems.

5) Founder Enablement

• Prep meeting briefs and weekly priorities boards; capture decisions and actions.
• Calendar management with buffers; coordinate internal/external stakeholders.
• Track cross-functional commitments and close the loop on deliverables.

Tooling & Stack Exposure

• HubSpot (CRM)
• Microsoft 365
• Google Workspace
• Notion
• Zoom/Google Meet
• Sheets/Excel
• Canva/PowerPoint
• Graphy (LMS)

Nice to have: n8n/Zapier, basic HTML/CSS, GA/UTM familiarity.

Success Criteria:

• Effective systems management: Create and improve organizational structures for folders, sheets, Notion and CRMs to optimize team productivity.
• Consistent reliability: Ensure recurring tasks (payroll inputs, renewals, event follow-ups) are completed on schedule without fail.
• Seamless handoffs: Deliver the right information to sales, finance, HR and founder teams precisely when needed.
• Improved efficiency: Reduce unnecessary communication loops and enable context-rich decision-making.
• Professional standards: Maintain clear communication, precise instructions and consistently on-brand materials.

Ideal Candidate Requirements

• 1–3 years in operations/admin/HR/sales ops or a high-velocity startup environment. a
• Systems thinker who enjoys checklists, templates, and closing loops.
• Strong written English, calendar discipline, and stakeholder management.
• Proficient with spreadsheets and documentation; comfortable learning new tools quickly.
• Calm under pressure; biased to action; treats confidentiality and compliance seriously

Bonus Skills

• Event production experience (webinars/workshops).
• Basic automation (n8n/Zapier), HTML/CSS tweaks, or analytics.
• Experience doing software sales or assembling proposals/SOWs and coordinating e-sign/collections.

Work Candence

• Hours: Mon–Sat, standard business hours (flex for live events).
• Engagement: Hybrid/Remote; Kochi-based candidates preferred for occasional in-person days.

Compensation & Perks

• ₹15,000/month fixed + performance bonus up to ₹10,000/month
• 16 paid leaves/year + public holidays; comp-off for weekend events
• Learning stipend ₹1,000/month • Internet ₹800/month
• Close founder access and growth runway.

How We Hire

• Application: Email

  careers@kozker.com

  with subject "Founder's Office – Ops – Your Name."
• Include: Resume, LinkedIn, earliest start date, and 4–6 bullets on an ops/process you ran end-to-end.
• Rounds: Ops screen (30 min) — workflow scenarios and tooling depth And Task (take-home; 2 hours min)
• Interview with core team.

Equal Opportunity

We're an equal-opportunity employer. We value skill, integrity, and drive - regardless of background. For this specific role, we are prioritizing female candidates as part of our diversity initiative.