About The Team
The International Financial Management team plays a crucial role in technically accounting for transactions related to policies in the International Program. Our mission is to ensure efficient and compliant risk transfers and cash flows between local offices and reinsurance partners while managing reporting, analytics, and commentaries.In this role, you will also be responsible for managing the calendar, communication, meeting support, document handling, project assistance, expense management, and event coordination for the Corporate Solutions India Head. Your time will be allocated approximately 50% to International Financial Management responsibilities and 50% to Executive Assistant duties, ensuring seamless support across both areas
About The Role
International Financial Management responsibilities:
- Book, perform monthly reconciliations, and settle technical accounts (including premium, commissions, fees, and claims payments) to and from pooling carriers for assumed reinsurance NP policies, skeleton technical bookings, and reinsurance transactions.
- Produce monthly co-reinsurance statements of account.
- Resolve reconciliation discrepancies (co-reinsurance/network partners) in coordination with respective internal and external functions.
- Monitor and report open balances, coordinating with the International Desk, Network Partner Coordinator, regional Technical Accounting teams, and Underwriters to manage outstanding balances effectively.
- Act as the first point of contact within International Business for inquiries from other functions, including Local/Producing Office Technical Accounting teams, Finance FP&A, and Products performing financial reporting on International Business.
- Ensure reconciliation of International Business technical accounts in the administration system, and support Finance with reconciliations in financial ledgers as required (e.g. skeleton process, local premium collection, central premium collection, invoiced versus booked).
- Compare and validate incoming co-reinsurance data in the system against actual contracts for authorization.
- Liaise with the International Desk, Global Network Management, Regional Technical Accounting teams, Claims/Claims Operations, and Underwriters/Underwriting Assistance teams to ensure service standards are met.
Additional Executive Support Responsibilities
Calendar Management
- Manage and coordinate complex calendar schedules for executives, including scheduling meetings, appointments, and travel arrangements.
- Ensure efficient time management by anticipating scheduling conflicts and proactively resolving them.
Communication
- Act as the primary point of contact between executives and internal/external stakeholders, ensuring clear, timely, and professional communication.
- Prepare and disseminate team communications such as announcements for new hires, promotions, events, and other organizational updates.
Travel Coordination
- Arrange detailed travel itineraries, accommodations, and logistics for executive team members and stakeholders, ensuring cost-effectiveness and adherence to travel policies.
Meeting Support
- Prepare agendas, presentations, and relevant documents for meetings.
- Attend meetings when required to take accurate minutes, track action items, and ensure timely follow-ups.
Document Handling
- Handle confidential and sensitive information with a high level of discretion and professionalism.
- Assist in drafting, editing, and proofreading documents, reports, and communications, including preparing team headcount data and related reporting as required.
Project Assistance
- Support executives in managing projects by tracking deadlines, coordinating with stakeholders, and following up on assigned action items to ensure timely completion.
Expense Management
- Track, reconcile, and report on executive and team expenses, ensuring compliance with company policies and accurate submission within deadlines.
Event Coordination
- Assist in the planning, organization, and coordination of company events, conferences, off-sites, and team-building activities to ensure smooth execution.
About You
Essential Skills
- University degree, ideally in finance, accounting, economics, or a related field.
- Prior experience in finance, accounting, or administrative support role.
- Proven experience as an Executive Assistant, Administrative Coordinator, or in a similar role supporting senior executives.
- Excellent organizational and time management skills, with the ability to priorities tasks effectively.
- Strong verbal and written communication skills, with the ability to simplify and explain complex technical issues to a non-expert audience.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) at an advanced level.
- Ability to handle confidential and sensitive information with discretion and professionalism.
- High attention to detail and accuracy in all tasks.
- Strong problem-solving skills and a proactive approach to identifying and resolving issues.
- Ability to work independently as well as collaboratively within a team.
- A proactive approach to continuous process improvement.
Desirable Skills
- Previous experience in insurance technical accounting would be an advantage.
- Exceptional analytical skills, with the ability to meet tight deadlines and deliver high-quality results.
- Prior experience supporting senior executives in a multinational or corporate environment.
- Experience in coordinating travel arrangements, events, and off-site meetings.
- Familiarity with expense management systems and basic finance or procurement processes.
- Exposure to project coordination or assistance roles.
- Knowledge of re/insurance industry terminology and structure (advantageous but not mandatory).
- Ability to adapt to changing priorities and work effectively in a dynamic, fast-paced environment.
About Swiss Re
Swiss Re is one of the world’s leading providers of reinsurance, insurance and other forms of insurance-based risk transfer, working to make the world more resilient. We anticipate and manage a wide variety of risks, from natural catastrophes and climate change to cybercrime. We cover both Property & Casualty and Life & Health. Combining experience with creative thinking and cutting-edge expertise, we create new opportunities and solutions for our clients. This is possible thanks to the collaboration of more than 14,000 employees across the world.Our success depends on our ability to build an inclusive culture encouraging fresh perspectives and innovative thinking. We embrace a workplace where everyone has equal opportunities to thrive and develop professionally regardless of their age, gender, race, ethnicity, gender identity and/or expression, sexual orientation, physical or mental ability, skillset, thought or other characteristics. In our inclusive and flexible environment everyone can bring their authentic selves to work and their passion for sustainability.If you are an experienced professional returning to the workforce after a career break, we encourage you to apply for open positions that match your skills and experience.
Keywords
Reference Code:
134824
