Job Title:
Executive/Sr. Executive - Human Resources & Administration
Location:
Ambernath, India
Job Type:
Full-Time
Reporting:
Head of Human Resources
About Polypeptide Group:
PolyPeptide Group AG and its consolidated subsidiaries (“PolyPeptide”) is a specialized Contract Development & Manufacturing Organization (CDMO) for peptide- and oligonucleotide-based active pharmaceutical ingredients. By supporting its customers mainly in pharma and biotech, it contributes to the health of millions of patients across the world. PolyPeptide serves a fast-growing market, offering products and services from pre-clinical to commercial stages. Its broad portfolio reflects the opportunities in drug therapies across areas and with a large exposure to metabolic diseases, including GLP-1. Dating back to 1952, PolyPeptide today runs a global network of six GMP-certified facilities in Europe, the U.S. and India. PolyPeptide’s shares (SIX: PPGN) are listed on SIX Swiss Exchange.
Position Overview:
We are seeking a proactive and people-oriented
Executive/Sr. Executive – Human Resources & Administration
to support our Human Resource Team in Ambernath
.
This role is responsible for supporting the full spectrum of HR functions, from recruitment and employee lifecycle management to compliance, employee relations, engagement initiatives and coordination with the Marketing & Communications team. The ideal candidate will possess a balanced mix of strategic thinking and hands-on execution, with a deep understanding of HR policies, employment law, and best practices
Key Responsibilities
Talent Acquisition & Onboarding:
- Manage the end-to-end recruitment process, including job postings, sourcing, screening, interviewing, and hiring for various positions.
- Coordinate onboarding processes, induction sessions, and orientation programs to ensure a smooth new hire experience.
- Liaise with staffing agencies, consultants, and hiring managers for manpower planning.
HR Operations & Data Management:
- Maintain and regularly update employee master data, personal files, and HRIS records.
- Track and manage attendance, leave records, and timesheets through HRMS or manual systems as applicable.
- Assist in generating reports and dashboards for headcount, attrition, and other HR metrics.
- Support internal and external audits related to HR documentation and processes.
Payroll & Compliance:
- Coordinate with payroll vendors to ensure accurate and timely payroll inputs (leaves, attendance, new joiners, exits).
- Ensure statutory compliance related to PF, ESIC, Professional Tax, Gratuity, and labor law requirements.
- Maintain records for audits and assist in statutory filings/documentation
Performance Management & Capability Building:
- Support the implementation of performance appraisal systems, including mid-year and annual reviews, ensuring goal alignment, feedback, and development plans.
- Coordinate with department heads to monitor employee objective as per PDP and development goals.
- Follow up on PIP (Performance Improvement Plans), feedback loops, and evaluation processes.
- Support learning and development initiatives, identifying capability gaps and coordinating training programs.
- Facilitate talent reviews, succession planning, and career development interventions.
- Track training attendance, collect feedback, and measure effectiveness of training initiatives.
Employee Engagement & Culture Building:
- Drive employee engagement initiatives, including surveys, feedback sessions, town halls, and open forums.
- Plan and execute internal events, festival celebrations, recognition programs, and wellness drives.
- Partner with head of HR to nurture a high-performance, inclusive, and values-driven culture.
- Lead or support culture-building initiatives, recognition programs, and wellness campaigns.
Internal Communication & Employer Branding:
- Draft and collaborate with marketing/branding team to drive employer branding on HR communications, newsletters, and announcements at site level.
- Promote company culture through storytelling, employee spotlights, and success stories.
Qualifications & Skills:
- Education: Master's degree in human resources, Business Administration, or a related field.
- Experience: 4- 8 years in a generalist HR role, preferably in a fast-paced organization.
- Technical Skills: Strong command of HRMS/HRIS tools, Strong in MS Excel, PowerPoint, and data presentation.
- Communication: Strong verbal and written communication; Strong interpersonal skills and ability to work with cross-functional teams.
- Behavioral Attributes:
- Empathetic and culturally sensitive mindset.
- Problem-solving, analytical mindset with strong follow-through.
- Proactive and creative mindset with attention to detail and multitasking ability.
Why Join Us at Polypeptide Group:
Polypeptide Group offers an exciting opportunity to work at the forefront of peptide-based therapeutics, a rapidly growing and innovative segment of the pharmaceutical industry. As a key member of our Human Resources team, you will have the opportunity to contribute to a company that is dedicated to the success of its clients and the advancement of peptide science. Join us and be part of a global organization that is shaping the future of life-saving therapies.
