Executive Secretary To CEO/ COO | Delhi | Real Estate Co.|

Role: Executive Secretary

Exp 10+ Years

Location: Gurugram HR

Role Category

• The Executive Assistant must be adept at producing high-quality documents (Word, Excel) and presentations (PowerPoint), MIS, Reports under tight deadlines.

• Multitasking and Prioritizing workflow are essential to success in this role.

• Should be able to communicate in an articulate manner (Written, Verbal) and be accustomed to working in a fast-paced environment.

Role & responsibilities:

1. Excellent Business Communication- Written & Verbal, Presentation and interpersonal skills.

2. Independent handling of

   Internal and External communications with the clients, stakeholder and vendor’s

3. Maintaining Directors Office Calendar, Planning & Ensuring priorities of daily Agenda, Schedule and Manage Appointments, Meetings, and Conferences.

4. Guest Relation/PR Communication

   with external clients and vendors on regular basis-As per business and work requirements.
5. Act as a liaison between the

   Executive and Internal/External stakeholders.

6. Draft, review, and manage correspondence, including Emails, Reports, and presentations.

7. Prepare

   agendas and materials for meetings.

8. Record minutes, track action items, and ensure follow-ups are completed.

9. Organize travel plans, including flights, accommodations, and itineraries.

10. Support special projects, ensuring timely completion.

11. Conduct

    research and compile data as needed.

12. Maintain organized records and filing systems.

13. Handle confidential information with discretion.

14. Uphold the company’s core values by

    maintaining honesty, ethical conduct, and professionalism.

15. Ensure integrity to company objectives, supporting leadership and confidential initiatives.

16. Coordination with internal Departmental Head’s / Functional Heads

    for smooth transition of Daily, Weekly and Monthly reports and Updates.

17. Presentation Development, Data Analysis and MIS Reports.

18. Maintaining the records of important emails and updating the seniors regarding the same.

19. Good understanding of Mail Management Tools, Power Point, MS Excel, VISIO and Internet Application.

Preferred candidate profile:

• Bachelor’s degree in Business Administration or a related field.

• Minimum of 10 years of experience in an administrative or executive assistant role.

• Excellent communication (verbal and Written) and interpersonal skills.

• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).

• Strong organizational and time management abilities.

• Ability to handle multiple priorities in a fast-paced environment

• High level of discretion and confidential data handling

Perks and benefits