5 Appointments Jobs

Job Title: Executive Assistant (EA) to Managing Partner Location: Lake Town/ Sector V, Kolkata Reporting to: Managing Partner / Director Type: Full-time About the Company We are a Zoho Advanced Partner and a leading consultancy firm driving digital transformation through Zoho applications, AI-powered automation, and cloud technology. We specialize in financial automation, business re-engineering, and cloud implementation services across India and globally. Role Overview We are looking for a proactive, intelligent, and tech-savvy Executive Assistant to support the Managing Partner in day-to-day operations, strategic projects, and technology-driven research. This role requires excellent organizational, communication, and analytical skills, with the ability to work independently and maintain high levels of confidentiality. Key Responsibilities Manage the cale ndar, meetings, appointments, and travel schedules of the Managing Partner. Act as a liaison with clients, partners, and internal teams on behalf of the Managing Partner Prepare presentations, minutes of meetings, proposals, and project documentation. Conduct in-depth research on emerging technologies, AI tools, Zoho ecosystem updates, and automation trends relevant to our business. Coordinate with tech and implementation teams for follow-ups, task closures, and status reporting. Maintain and monitor task trackers, Zoho Projects, and other collaboration tools. Organize internal and client meetings, events, and training sessions. Manage confidential data, legal documents, and communication with a high degree of discretion. Handle basic personal tasks and logistics as required by the Managing Partner. Preferred Candidate Profile Bachelors Degree (Commerce, Business, or Technology background preferred). 2-4 years of experience in a similar EA role supporting CXOs or senior leadership. Strong exposure to Zoho apps, Google Workspace, Microsoft Office Suite. Excellent written and verbal communication skills. Interest in technology, automation, AI tools, and research. Ability to grasp technical workflows, tools, and new platforms quickly. Demonstrated experience in handling sensitive information with professionalism. Bonus Skills Experience in Zoho CRM, Zoho Projects, Zoho WorkDrive, or similar applications. Prior experience in a CA firm, consulting firm, or tech-driven environment. Compensation Competitive salary commensurate with experience.

Handle EXECUTIVE ASSISTANCE, ADMINISTRATIVE SUPPORT, EVENT COORDINATION, LIAISON for MD Manager CALENDERS, APPOINTMENTS, TRAVEL ARRANGEMENTS, MEETING SCHEDULES etc Draft & edit PROFESSIONAL CORRESPONDENCE, REPORTS & PRESENTATIONS Maintain FILINGS Required Candidate profile Any UG/PG 1+yrs exp as EA/PA to Director/CEO level Strong MIS, Data Analytics, English Communication, MS Office, Social Media, Negotiation, Diplomatic skills must Work @ PERUNGUDI Call@ 9094239152 Perks and benefits Excellent Perks. Call Mr. Prem @ 9094239152 now

Candidate must be fluent in English and willing to take on multiple assignments including Manage Appointments, Followup with clients for payments, Followup for Sales closures, HR policies, Organizing HR events in company, and Hiring to name a new. Manage and coordinate the executive's calendar, including scheduling appointments, meetings, and travel arrangements. Prepare agendas, take minutes, and follow up on action items from meetings. Handle phone calls, emails, and other correspondence professionally and efficiently. Organize and maintain files, records, and other important documents. Assist in preparing presentations, reports, and other documents. Follow up with clients for payments and maintain payment records. Follow up with the sales team and clients to support sales closures. Assist with other administrative tasks as needed. English Writing and Spoken Skill

To manage scheduling, travel & correspondence for the President Designate Ensure seamless communication with stakeholders Oversee event planning, agenda creation Conduct background research & compile comprehensive briefing notes for meetings Required Candidate profile 5 to 10 years of experience as a EA to CXO / President / MD Expertise in travel logistics & scheduling Excellent communication & interpersonal skills Proficiency in business writing and research

Roles and Responsibilities Manage front office operations, ensuring a smooth flow of guests and visitors. Handle guest handling, appointments, and telephone calls with professionalism. Coordinate receptionist activities to maintain efficient check-in/check-out processes. Provide administrative support to the team as needed. Ensure timely follow-ups on tasks assigned by management. Desired Candidate Profile 1-6 years of experience in front desk or similar role. Excellent communication skills (good comm skills). Kannada Mandatory. Proficiency in administration, appointment setting, front desk operations, front office executive activities. Ability to work independently with minimal supervision. Staying close to Koramangala or Kaggadaspura. Work in Split Shift 9.30 am to 1 pm and 4 pm to 8.30 pm