68 Executive Secretary Jobs

# Manage schedules, calendars & communication, Project Coordination. # Travel Arrangements, Scheduling of meetings, MOM Office communication, Expense management. # Make travel and accommodation arrangements # Submit expenses & weekly reports. Required Candidate profile #Experience to worked with Top Management. #Excellent Oral & Written communication skills if interested, share your cv on sangeeta@stenohouse.com

Assisting the director of the company. Correspondence mails & calls, travel arrangements, calendar management, fixing up appointments, scheduling meetings online & offline. Making reports Required Candidate profile Good English writing & speaking skills. Responsible and able to take independent decisions. (From finance background) share & stock market exp preferred. Google Sheet, Advanced Excel.

Job Summary: We are seeking a proactive, dynamic, and detail-oriented Executive Assistant (EA) to the Managing Director (MD) for our Corporate Office in Mumbai. This role requires excellent organizational, communication, and multitasking skills to support strategic, administrative, and operational priorities at the leadership level. Key Responsibilities: Manage MDs calendar, appointments, and travel arrangements. Draft, review, and prepare business documents, presentations & reports. Liaise with internal teams, stakeholders, and external partners on behalf of MD. Handle confidential and sensitive information with utmost discretion. Record minutes of meetings (MOM), follow up on decisions and deadlines. Conduct research, market analysis, and provide data for decision-making. Support MD in corporate projects, business initiatives, and high-level coordination. Desired Candidate Profile: Graduate / Post-Graduate (Business Administration / Management preferred). 4–8 years of relevant experience as Executive Assistant / PA / Executive Secretary. Strong command over English (written & verbal). Proficient in MS Office (Excel, Word, PowerPoint, Outlook). Highly organized with multitasking & problem-solving abilities. Hospitality / Travel / Service Industry background preferred.

Key Responsibilities: Manage executive calendars, including scheduling meetings, appointments, and travel arrangements Act as a gatekeeper for the executive's time, handling inquiries and redirecting when appropriate Prepare and edit correspondence, reports, presentations, and other documents Coordinate logistics for internal and external meetings, including taking minutes and following up on action items Handle confidential information with integrity and discretion Liaise with internal teams and external stakeholders on behalf of the executive Monitor and respond to emails and other communications as directed Support personal administrative tasks as needed Assist in special projects and initiatives led by the executive Preferred candidate profile Female Candidate with any UG or PG with 10+ years of experience as an Executive Assistant to Chief Executives. Very good communication Strong analytical skills Leadership skills

Leading Fashion house requires Executive Assistant( CEO)-Work from home( South delhi) ( You will have to visit office 3-4 times a month in delhi) One of our client a leading fashion house head-quaterred in delhi at Shahpur Jat which has successfully launched fashion brands it brings a comprehensive approach that spans marketing, brand management, digital media, and more. With deep-rooted expertise in the Indian fashion landscape, the company also operates as one of the most exclusive buying and sourcing agencies from the subcontinent. It prides itself on a strong, reliable network of retailers and manufacturers, built over years of experience in the industry. We are looking out for Executive assistant ( CEO) for it s office at Shahpur Jat in Delhi. PFB THE JD and details Role : Executive Assistant-Work from home Department : Management Reports To : CEO PM Job Location : New Delhi Job Description : 1. CEO/ED/Founder Support. Executive Support to CEO in all her responsibilities and Administration of CEOs office with various appointments and meetings. -Organize / Coordinate all Leadership meetings, develop Minutes and follow-up on actions. Assist in strategic business planning and follow-up on key actions. Support during rounds and Daily Stand-up meetings, create actions/follow up for decisions taken. -Maintain calendars and schedules, Manage/organize documents. Liaise with clients and update CEO regarding the assigned work. -Manage Communication with employees. Preparing reports, presentations. 2. Coordination with Fashion Solutions' Departments Maintain key Goals/ targets of each department as agreed with CEO and track and coordinate. -Identify gaps/opportunities to streamline the business processes and systems. Track, Monitor and update the ED on daily basis on the progress of any initiatives/plans under execution. -Supervision of implementation of systems, processes and restructuring activities and ensure completion. -Reviewing best practices periodically and support in implementing best practices. 3. Coordination with Fashion Solutions' Leadership team. -Help drive strategic actions for the organization. -Update leadership on various activities and initiatives. -Stand-in and maintain a positive partner relationship. -Issues highlighted by the leadership to be discussed with the CEO and help resolve the same. -Ensure timely and accurate reporting of performance metrics. -Educational Qualification Required : Graduate. MBA preferred Experience. Required- 3- 6 ears of experience as an EA. Key Competencies Required: 1. Good Communication Skills with pleasing personality. 2. Excellent co-ordination skills and people's person. 3. Knowledge of MS Office and Google docs, reporting skills, good organizing abilities. If the position interests you and you find a fitment kindly share your cv at career@megmaservices.co.in Or Contact Rajat- 7011354635 Kindly share the following details -current ctc n notice period -Open to join in 7 days - Relevant experience as an EA

Key Responsibilities: Manage travel bookings for the team Maintain the reporting manager s calendar & schedule Follow up on reports, tasks, and internal coordination Monitor, track, and respond to emails Handle day-to-day office administrative responsibilities Requirements: Graduate with 1 2 years of relevant experience Strong communication, coordination & MS Office skills Organized, detail-oriented, and proactive mindset

Role & responsibilities Manage and maintain the CEOs calendar, appointments, and travel plans. Act as the first point of contact between the CEO and internal/external stakeholders. Draft, review, and manage correspondence, reports, and presentations. Coordinate with different departments to ensure smooth execution of the CEOs directives. Prepare meeting agendas, take minutes, and follow up on action items. Handle confidential and sensitive information with integrity. Assist in strategic initiatives, research, and business reports for decision-making. Support the CEO in day-to-day operations and ensure high-level efficiency. Desired Profile Graduate / Postgraduate in any discipline (MBA preferred). 5-8 years of experience as an EA / Executive Secretary / Senior Admin role. Excellent verbal and written communication skills. Strong organizational, time management, and multitasking abilities. Proficiency in MS Office (Word, Excel, PowerPoint) and digital tools. Ability to work under pressure and adapt to changing priorities. Professional demeanor, high level of discretion, and attention to detail. Preferred candidate profile 5-8 years of experience as an EA / Executive Secretary / Senior Admin role. Excellent verbal and written communication skills. Strong organizational, time management, and multitasking abilities. Proficiency in MS Office (Word, Excel, PowerPoint) and digital tools. Ability to work under pressure and adapt to changing priorities. Professional demeanor, high level of discretion, and attention to detail. If interseted share your resume at jeenu.a@genxhire.in and 8169310357

Provides high-level administrative support to the Managing Director, including calendar management, travel arrangements, and meeting coordination. Draft, review, and manage correspondence in both English and Malayalam. Well versed in MS Office. Required Candidate profile Strong interpersonal and communication skills, Ability to maintain discretion and confidentiality at all times, and ability to assist highest management. Must know Malayalam. Male Candidates only

# Manage schedules, calendars & communication, Project Coordination. # Travel Arrangements, Scheduling of meetings, MOM Office communication, Expense management. # Make travel and accommodation arrangements. # Submit expenses & weekly reports. Required Candidate profile # Only Graduates can apply. # Excellent Oral & Written communication skills Please share resume at roma@stenohouse.com or WhatsApp at 9871176333

Dear Candidates We are looking at a Secretary to CHRO role on Third Party Contract, Teamlease roles at Larsen and Toubro, Corporate Office. Department : Human Resources Reports To : Chief Human Resources Officer (CHRO) Location : [Powai] Larsen & Toubro Ltd, commonly known as L&T, is an Indian multinational conglomerate company, with business interests in engineering, construction, manufacturing, technology, information technology and financial services, headquartered in Mumbai. The company is counted among world's top five construction companies. The L&T Group comprises of 93 subsidiaries, 5 associate companies, 27 joint ventures and 35 jointly held operations, operating across basic and heavy engineering, construction, realty, manufacturing of capital goods, information technology, and financial services. Specialties Aerospace, Infrastructure, Shipbuilding, Construction, Defense, Finance, Forging, Hydrocarbon, Information Technology & Engineering Services, Construction Equipment, Railways, Boilers, Process Plant, Turbines, Power, Renewable Energy, Manufacturing, and Green Hydrogen. Job Purpose To provide high-level administrative support to the Chief Human Resources Officer (CHRO), ensuring efficient operation of the HR office by handling sensitive information, managing schedules, coordinating communication, and supporting key initiatives. Key Responsibilities Executive Support Manage and maintain the CHROs calendar, scheduling meetings, appointments, and travel arrangements. Prepare and organize briefing materials for meetings, presentations, and reports. Screen calls, emails, and correspondence directed to the CHRO and respond or delegate as appropriate. Draft, proofread, and format internal and external communications. Office Coordination Act as a liaison between the CHRO and other departments, senior executives, and external stakeholders. Organize and coordinate internal meetings, HR leadership offsites, and external engagements. Track and follow up on key deliverables, deadlines, and action items. Documentation & Reporting Maintain HR records and confidential files. Assist in preparing reports, dashboards, and presentations using MS Office or Google Workspace. Support HR policy communication, compliance documentation, and record-keeping. Provide logistical support for HR-led events, trainings, and workshops. Qualifications and Skills Bachelor's degree in business administration, Human Resources, or related field (preferred). Minimum [6-12] years of experience as an executive assistant or secretary, preferably supporting senior leadership. Exceptional organizational and time management skills. Strong written and verbal communication abilities. Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) or equivalent tools. High degree of discretion and confidentiality. Ability to work independently and handle multiple priorities in a fast-paced environment. Preferred Attributes Previous experience supporting a CHRO or senior HR executive. Knowledge of HR terminology, systems Proactive mindset with strong interpersonal skills.

Key Responsibilities: Manage calendar, appointments, and travel arrangements Organize meetings, prepare agendas, and take minutes Handle correspondence and maintain records Liaise with internal teams and external stakeholders Support preparation of presentations and reports Requirements: Excellent communication and organizational skills Proficiency in MS Office and calendar management tools

# Manage schedules, calendars & communication, Project Coordination. # Travel Arrangements, Scheduling of meetings, MOM Office communication, Expense management. # Make travel and accommodation arrangements # Submit expenses & weekly reports Required Candidate profile # Graduate. Female candidate can apply. # Worked with Top Management. # Excellent Oral & Written communication skills Please share resume at kanika@stenohouse.com or whatsapp at 9810988754

Responsibilities: * Manage calendar & MOMs * Book travel, hotels & meetings * Draft letters & arrange appointments * Provide secretarial support to team * Coordinate executive operations *Liaise with internal teams and external stakeholders Provident fund

Leading Fashion house requires Executive Assistant( CEO)- shaput Jat( Hybrid) One of our client a leading fashion house head-quaterred in delhi at Shahpur Jat which has successfully launched fashion brands it brings a comprehensive approach that spans marketing, brand management, digital media, and more. With deep-rooted expertise in the Indian fashion landscape, the company also operates as one of the most exclusive buying and sourcing agencies from the subcontinent. It prides itself on a strong, reliable network of retailers and manufacturers, built over years of experience in the industry. We are looking out for Executive assistant ( CEO) for it s office at Shahpur Jat in Delho PFB THE JD and details Role : Executive Assistant Department : Management Reports To : CEO PM Job Location : New Delhi Job Description : 1. CEO/ED/Founder Support. Executive Support to CEO in all her responsibilities and Administration of CEOs office with various appointments and meetings. -Organize / Coordinate all Leadership meetings, develop Minutes and follow-up on actions. Assist in strategic business planning and follow-up on key actions. Support during rounds and Daily Stand-up meetings, create actions/follow up for decisions taken. -Maintain calendars and schedules, Manage/organize documents. Liaise with clients and update CEO regarding the assigned work. -Manage Communication with employees. Preparing reports, presentations. 2. Coordination with Fashion Solutions' Departments Maintain key Goals/ targets of each department as agreed with CEO and track and coordinate. -Identify gaps/opportunities to streamline the business processes and systems. Track, Monitor and update the ED on daily basis on the progress of any initiatives/plans under execution. -Supervision of implementation of systems, processes and restructuring activities and ensure completion. -Reviewing best practices periodically and support in implementing best practices. 3. Coordination with Fashion Solutions' Leadership team. -Help drive strategic actions for the organization. -Update leadership on various activities and initiatives. -Stand-in and maintain a positive partner relationship. -Issues highlighted by the leadership to be discussed with the CEO and help resolve the same. -Ensure timely and accurate reporting of performance metrics. -Educational Qualification Required : Graduate. MBA preferred Experience. Required- 3- 6 ears of experience as an EA. Key Competencies Required: 1. Good Communication Skills with pleasing personality. 2. Excellent co-ordination skills and people's person. 3. Knowledge of MS Office and Google docs, reporting skills, good organizing abilities. If the position interests you and you find a fitment kindly share your cv at career@megmaservices.co.in Or Contact Rajat- 7011354635 Kindly share the following details -current ctc n notice period -Open to join in 7 days - Relevant experience as an EA

Key Responsibilities: Administrative Support Manage and maintain MDs calendar, appointments, and travel arrangements. Draft, review, and manage correspondence, emails, and official documents. Prepare presentations, reports, and meeting notes. Coordination & Communication Act as the primary point of contact between the MD and internal/external stakeholders. Schedule and coordinate meetings, conferences, and events. Ensure timely communication and follow-ups on behalf of the MD. Office & Documentation Management Maintain organized filing systems (physical & digital). Handle confidential documents with discretion. Track and follow up on pending tasks and deadlines. Travel & Logistics Plan and organize domestic travel itineraries. Manage accommodation, and transport arrangements. Support in Strategic & Operational Tasks Assist in research, data collection, and preparation of business reports. Support MD in reviewing important contracts, agreements, and tenders. Coordinate with different departments to ensure MDs directives are implemented. Preferred candidate profile Qualifications & Skills Graduate/Postgraduate (Business Administration preferred). 5-10 years of experience as a PA/EA to senior management. Relevant experience of manufacturing industry is an added advantage. Working expereince from the companies having 300crore & above turnover. Excellent english/hindi communication (written & verbal) and interpersonal skills . Strong organizational and time-management abilities. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook). Ability to handle sensitive information with integrity and confidentiality. Flexible, proactive, and able to work under pressure.

-Administrative & secretarial support -Calendar Management, Meetings & conference Arrangements - Strong Follow ups, coordinate with MD - Internet, Excel kindly mail your Resume to adducoindia@gmail.com Required Candidate profile Male/FemaleCandidate Any Graduate Location: Mylapore Age Limit: 40 Good Communication- Oral and Written Good in Ms Office Gokuladevi 8668041213 kindly reach us at adducoindia@gmail.com

Executive Assistant to work directly with founder/CEO in a high-impact high-visibility role position is crucial to company success as you'll be working closely with our key decision-maker for the entire workday attending meetings managing priorities Required Candidate profile 3-6 years of experience Exceptional organizational and prioritization skills Strong communication and interpersonal abilities Fluency in English language

As an Admin Coordinator , you will be responsible for carrying out the daily activities of the Executive office to deliver an excellent staff experience. An Administrative Assistant / Executive Secretary will also be required to provide secretarial support, manage mail, and carry out all filing. Specifically, you will be responsible for performing the following tasks to the highest standards: Carry out daily administrative activities of the Executive office while adhering to Hilton Standards, policies and procedures Provide secretarial support to the Executive team Ensure all communications, particularly relating to owners, guests and the Corporate office are handled promptly and professionally Receive and distribute mail Ensure outgoing mail is dispatched in a timely manner Provide minutes to Executive Team Meetings and compile management reports in a timely and accurate manner if necessary Maintain adequate supplies of office stationary Identify and build internal and external relationships Carry out all filing Comply with all key security mandates Report any maintenance issues or hazards Maintain own work area in a clean, tidy and good manner Report defective materials and equipment Assist with special projects related to the Executive Office

# Manage schedules, calendars & communication, Project Coordination. # Travel Arrangements, Scheduling of meetings, MOM Office communication, Expense management. # Make travel and accommodation arrangements # Submit expenses & weekly reports Required Candidate profile # Graduate. Female candidate can apply. # Worked with Top Management. # Excellent Oral & Written communication skills Please share resume at roma@stenohouse.com or whatsapp at 9871176333

We are seeking a highly motivated and detail-oriented Executive Coordinator to support our senior leadership team. This role demands exceptional organizational skills, discretion, and the ability to manage complex tasks in a dynamic and fast-paced environment. The successful candidate will work closely with the Chief of Staff to the CEO , ensuring smooth and efficient coordination of executive-level functions. Key Responsibilities Executive Support Calendar management Travel arrangements and itineraries Expense tracking and reporting Coordination of meetings and appointments Handling internal and external communication Stakeholder Management Act as a key liaison between the Chief of Staff and internal stakeholders, ensuring clear, timely, and effective communication across departments. Meeting & Communication Management Prepare and distribute meeting agendas, presentations, and minutes. Coordinate business reviews and follow-up on action items. Project Coordination Assist in the planning and execution of high-impact strategic projects. Track key deliverables, timelines, and performance metrics. Support data collection, analysis, and reporting activities. Confidentiality Handle sensitive information with the utmost integrity, professionalism, and confidentiality. Documentation & MIS Maintain accurate and up-to-date documentation, records, reports, and dashboards related to leadership and organizational initiatives. Required Skills & Qualifications Educational Qualification: MBA from a Tier 1 or Tier 2 college/university Experience: 57 years of relevant experience supporting CXOs or senior executives Technical Proficiency: Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) Key Competencies: Strong verbal and written communication skills Excellent time management and organizational abilities Analytical thinking and problem-solving skills Ability to prioritize tasks and work independently under pressure High level of professionalism and discretion

Seeking a highly organized and proactive Personal Secretary to support our director with administrative, scheduling & communication responsibilities KRA: To manage the Director’s daily schedule including appointments, meetings & travel arrangements. Required Candidate profile Any graduate 2-3 years' experience as a personal or executive assistant, preferably supporting senior management Open for PAN India travel to visit our company offices, factories as per requirement

You will be responsible for supporting the General Manager by coordinating high-level meetings internally and externally. You will assist in tracking work projects, delegating work assignments, and ensuring smooth operations. Follow-up procedures will be initiated by you to ensure completion of projects and tasks, including coordinating activities, tracking information, and managing pending issues effectively. As the first point of contact between managers and internal/external clients, you will handle phone calls and other communication methods. Maintaining databases, filing systems, and monthly reports will be part of your responsibilities. Additionally, you will manage the administration store inventory in coordination with HR, maintain indent records for approval, and prepare cash vouchers while maintaining data in Excel for budget preparation. Developing, maintaining, and managing organized filing systems, ordering supplies, and processing purchase requisitions will also be part of your duties. You may also be required to take and transcribe dictation, summary notes, and verbatim notes and present information clearly and concisely. The ideal candidate should have prior experience in an administrative assistant, Executive Secretary, or office assistant role. It is essential to follow established processes, be proficient in software suites like Microsoft Office (Outlook, Word, Excel, and PowerPoint), and have the ability to multitask and prioritize workload. Experience in creating and maintaining office management systems and procedures would be an advantage.,

We are accepting applications to fill the role of Secretary for our Managing Director. The successful candidate will perform - Administrative & secretarial support - Calendar Management, Travel Booking, Meetings & conference Arrangements - Scheduling; reviewing, prioritizing and responding to emails - Answering and returning phone calls - Organizing documents; maintaining records; - Strong Follow ups, coordinate with MD - Taking notes at meetings held in the company online / offline and any other administrative tasks such as MIS Reporting and other activies as instructed from time to time - Internet Savy, MS Office (Word, PPT & Excel etc) - The Secretary will be someone who is motivated, able to prioritize work assignments, and capable of working without supervision. Candidate Profile - Excellent Communication - Oral and Written, time management, Account Management, decision making, flexibility and adaptability, analytical, delegation, self-motivated and resourceful, planning and scheduling, proactive

Position : Executive Secretary Experience : 3 to 5 Years Location : Thirumalisai , Poonthamalee Salary : Upto 40 K Gross General Shift Food is Provided

Job Title: Executive Assistant to Deputy Country Head (Agri Business) Location: Gurgaon Industry: Agriculture / Agribusiness / Commodities Experience Required: 6-12 years Job Description We are seeking a dynamic and organized professional to support the Deputy Country Head (DCH) in a strategic and operational capacity. The role requires a high level of business acumen, project management skills, and the ability to coordinate with internal and external stakeholders across the agriculture and commodity sectors. Key Responsibilities 1. Decision-Making Support Conduct industry and business research and analysis to aid the DCH in making data-driven decisions. Prepare briefing notes and presentations for external engagements such as conferences and seminars. 2. MIS Management & Business Monitoring Develop and maintain a centralized MIS to track and report business performance metrics. Monitor and analyze key business indicators to support strategic reviews. 3. Project Oversight Drive cross-functional initiatives by managing timelines, coordinating with stakeholders, and ensuring timely execution. Track progress and follow up on deliverables across various business verticals. 4. Meeting & Calendar Management Plan and organize internal and external meetings, set agendas, capture minutes, and ensure timely follow-up. Manage the DCHs calendar and travel plans for optimal scheduling. 5. Communication Management Serve as a communication link between the DCH and various internal teams and external contacts. Ensure clear, consistent, and professional communication on behalf of the DCH. 6. Operational Oversight Handle day-to-day coordination and administration of the DCHs office. Streamline workflows and support operational efficiency. 7. Relationship Management Build and maintain strong relationships with internal and external stakeholders including clients, partners, and senior executives. Candidate Requirements Proven experience in business support, executive assistance, or strategy roles Strong analytical and organizational skills Proficient in MS Office (especially Excel and PowerPoint) Excellent communication and stakeholder management skills Prior experience in agriculture, commodities, or allied industries is an advantage