44 Executive Secretary Jobs

Seeking a highly organized and proactive Personal Secretary to support our director with administrative, scheduling & communication responsibilities KRA: To manage the Director’s daily schedule including appointments, meetings & travel arrangements. Required Candidate profile Any graduate 2-3 years' experience as a personal or executive assistant, preferably supporting senior management Open for PAN India travel to visit our company offices, factories as per requirement

You will be responsible for supporting the General Manager by coordinating high-level meetings internally and externally. You will assist in tracking work projects, delegating work assignments, and ensuring smooth operations. Follow-up procedures will be initiated by you to ensure completion of projects and tasks, including coordinating activities, tracking information, and managing pending issues effectively. As the first point of contact between managers and internal/external clients, you will handle phone calls and other communication methods. Maintaining databases, filing systems, and monthly reports will be part of your responsibilities. Additionally, you will manage the administration store inventory in coordination with HR, maintain indent records for approval, and prepare cash vouchers while maintaining data in Excel for budget preparation. Developing, maintaining, and managing organized filing systems, ordering supplies, and processing purchase requisitions will also be part of your duties. You may also be required to take and transcribe dictation, summary notes, and verbatim notes and present information clearly and concisely. The ideal candidate should have prior experience in an administrative assistant, Executive Secretary, or office assistant role. It is essential to follow established processes, be proficient in software suites like Microsoft Office (Outlook, Word, Excel, and PowerPoint), and have the ability to multitask and prioritize workload. Experience in creating and maintaining office management systems and procedures would be an advantage.,

We are accepting applications to fill the role of Secretary for our Managing Director. The successful candidate will perform - Administrative & secretarial support - Calendar Management, Travel Booking, Meetings & conference Arrangements - Scheduling; reviewing, prioritizing and responding to emails - Answering and returning phone calls - Organizing documents; maintaining records; - Strong Follow ups, coordinate with MD - Taking notes at meetings held in the company online / offline and any other administrative tasks such as MIS Reporting and other activies as instructed from time to time - Internet Savy, MS Office (Word, PPT & Excel etc) - The Secretary will be someone who is motivated, able to prioritize work assignments, and capable of working without supervision. Candidate Profile - Excellent Communication - Oral and Written, time management, Account Management, decision making, flexibility and adaptability, analytical, delegation, self-motivated and resourceful, planning and scheduling, proactive

Position : Executive Secretary Experience : 3 to 5 Years Location : Thirumalisai , Poonthamalee Salary : Upto 40 K Gross General Shift Food is Provided

Job Title: Executive Assistant to Deputy Country Head (Agri Business) Location: Gurgaon Industry: Agriculture / Agribusiness / Commodities Experience Required: 6-12 years Job Description We are seeking a dynamic and organized professional to support the Deputy Country Head (DCH) in a strategic and operational capacity. The role requires a high level of business acumen, project management skills, and the ability to coordinate with internal and external stakeholders across the agriculture and commodity sectors. Key Responsibilities 1. Decision-Making Support Conduct industry and business research and analysis to aid the DCH in making data-driven decisions. Prepare briefing notes and presentations for external engagements such as conferences and seminars. 2. MIS Management & Business Monitoring Develop and maintain a centralized MIS to track and report business performance metrics. Monitor and analyze key business indicators to support strategic reviews. 3. Project Oversight Drive cross-functional initiatives by managing timelines, coordinating with stakeholders, and ensuring timely execution. Track progress and follow up on deliverables across various business verticals. 4. Meeting & Calendar Management Plan and organize internal and external meetings, set agendas, capture minutes, and ensure timely follow-up. Manage the DCHs calendar and travel plans for optimal scheduling. 5. Communication Management Serve as a communication link between the DCH and various internal teams and external contacts. Ensure clear, consistent, and professional communication on behalf of the DCH. 6. Operational Oversight Handle day-to-day coordination and administration of the DCHs office. Streamline workflows and support operational efficiency. 7. Relationship Management Build and maintain strong relationships with internal and external stakeholders including clients, partners, and senior executives. Candidate Requirements Proven experience in business support, executive assistance, or strategy roles Strong analytical and organizational skills Proficient in MS Office (especially Excel and PowerPoint) Excellent communication and stakeholder management skills Prior experience in agriculture, commodities, or allied industries is an advantage

Leading research and IT company requires Executive Assistant( CEO)- Noida( sector- 132) One of our client a full-service Research agency, offering services across the globe from our Phone Centres. We specialize in CATI, Face to Face and Online Panel methodologies, catering to industries like IT, Healthcare, Legal, Financial and Manufacturing.Our strength is our people, their expertise, their loyalty, their passion and their innovation. Since we work 24/7 you get a round the clock support for your project and almost real time updates.We strive to stay one step ahead of our client needs in terms of the industry, business processes and technology. We work to bring you the best practices, technologies and offerings to help you take full advantage of all Market Research opportunities and to anticipate and respond to new industry challenges We are looking out for Executive assistant to CEO for our client office in sector- 132 in Noida PFB the JD and details QUALIFICATION- GRADUATE THE KRA's are as follows- -Coordinate executive comunications, including taking calls, responding to emails and interfacing with clients -Prepare internal and external corporate documents for team members and industry partners -Schedule meetings and appointments and manage travel itineraries -Arrange corporate events to take place outside of the work place, such as golf tournaments, fund-raising events and staff appreciation events -Maintain an organized filing system of paper and electronic documents -Uphold a strict level of confidentiality -Develop and sustain a level of professionalism among staff and clientele -Act as the point of contact among executives, employees, clients and other external partners -Manage information flow in a timely and accurate manner -Manage executives calendars and set up meetings -Make travel and accommodation arrangements -Rack daily expenses and prepare weekly, monthly or quarterly reports -Oversee the performance of other clerical staff KEY REQUIREMENTS FOR THSI ROLE. -Minimum of 4+ years of experience as an Executive Assistant reporting directly to senior management -Advanced Microsoft Office skills, with an ability to become familiar with firm-specific programs and software -Proficiency in collaboration and delegation of duties -Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities -Exceptional interpersonal skills -Friendly and professional demeanor If the position interests you and you find a fitment kindly share. career@megmaservices.co.in or contact Pranav- 7011354635 Also share the following details -current ctc n notice period -expected ctc -relevant experience as an EA -Open to work 6 days/week -open to work in Noida - Open to join immediately -Reason for leaving the current company

# Manage schedules, calendars & communication, Project Coordination. # Travel Arrangements, Scheduling of meetings, MOM Office communication, Expense management. # Make travel and accommodation arrangements # Submit expenses & weekly reports. Required Candidate profile # Worked with Top Management, Experience max is 7 yrs. # Excellent Oral & Written communication skills if interested, share your cv on roma@stenohouse.com 9871176333

-Manage & maintain executive schedules, including appointments, meetings, minutes of meeting, travel arrangements -Handle all incoming and outgoing correspondence (emails, letters etc.) -Maintain organized filing systems, both physical and digital.

Job Description: Provide high-level administrative assistance to the Director of International Relations, including managing Handle incoming correspondence, prioritize messages, and draft responses. Maintain confidentiality and professionalism in all communications. Prepare, proofread, and manage documents such as reports, memos, and presentations. Ensure accurate record-keeping and filing systems. Organize events, conferences, and meetings, including logistical arrangements, preparing agendas, and recording minutes. Assist with budget tracking, process invoices, and handle reimbursements. Serve as a point of contact between the International Relations Office and internal/external stakeholders, including international partners and students. Qualifications: Any Masters Degree and experience in an administrative or secretarial role, preferably within a university or international setting.

High-level administrative & secretarial support, ensuring the smooth & efficient operation of the MD's office & facilitating the MD's work.This includes managing calendars,coordinating meetings,handling correspondence & managing travel arrangements Required Candidate profile • Calendar Management • Communication • Meeting Coordination • Travel Arrangements • Document Management • Administrative Support • Special Projects • Financial Support • Confidentiality

Administrative and coordination Manage the General Manager s diary to co-ordinate meetings/appointments, and to ensure smooth running of such meetings Screen/handle telephone calls, appointments, mails and emails and take action accordingly Take minutes at the Executive Committee Meeting Coordinate and communicate with various departments and all levels of staff on matters directed by the General Manager Prepare and manage correspondences with internal and external parties for General Manager s signature Attend to requests from divisional, corporate or owners offices and facilitate it accordingly Attend to residents/patrons special requests or complaints that are directed to the General Manager Co-ordinate travel arrangements in a highly efficient manner and prepare detailed travel file accordingly Ensure approval forms are prepared for the General Manager for signature and approval of the Vice President, Operations, e.g. leave application forms, travel approval forms, expense claims reports, etc. Maintain systematic up-to-date filing and tracing systems Maintain and update Executive Committee and Department Heads personal files kept in the General Manager s office Maintain and update Executive Committee and Department Heads leave record Maintain and update Manager-On-Duty schedule Maintain confidentiality of sensitive matters/issues Ensure adequate stock of office stationery Maintain a high level of professionalism and project a positive image of the organization. Attend all briefings, meetings and trainings as assigned by management Knowledge and Experience Hotel Management Degree/Graduation/Diploma education Minimum 2-3 years of secretarial experience with at least 1 years serving the senior management level Excellent reading, writing and oral proficiency in English language Good working knowledge of MS Excel, Word, & PowerPoint Competencies Good communication and customer contact skills Service oriented with an eye for details Ability to work effectively and contribute in a team Self-motivated and energetic Well-presented and professionally groomed at all times

# Manage schedules, calendars & communication, Project Coordination. # Travel Arrangements, Scheduling of meetings, MOM Office communication, Expense management. # Make travel and accommodation arrangements # Submit expenses & weekly reports. Required Candidate profile #Experience to worked with Top Management. #Excellent Oral & Written communication skills Please share resume at roma@stenohouse.com or whatsapp at 9871176333

Assisting the director of the company. Correspondence mails & calls, travel arrangements, calendar management, fixing up appointments, scheduling meetings online & offline. Making reports.Manages complex projects.Prepares presentations &reports. Required Candidate profile MBA graduate or equivalent. Negotiates on behalf of MD.Conducts analysis & research on business matters Acts as a gatekeeper, filtering information & deciding what requires my attention

Role & Responsibilities of Executive Assistant to Director at LUDHIANA Male Graduate-Must be Very good at Follow-up, Office Coordination & communication. Working knowledge of Microsoft Excel & Word Excellent in coordination and time management of daily events. Coordinate executive communication, including taking calls, responding to email and interfacing with clients. Prepare Internal & external corporate documents for team members and industry partners. Schedule meeting and appointments and manage travel itineraries. Arrange corporate event to take place outside of the work place, such as golf tournaments, fund raising event and staff appreciation events. Uphold a strict level of confidentially. Contribute to the overall development and Growth of the Company & its activities. Maintain and develop systems, procedures & records in Ensure necessary records are maintained that can readily provide current accurate & accessories information. Work with the framework of MFPL corporate plan as directed by the Director. Support the Director in the preparation and presentation of reports, proposals, budgets and related activities in servicing and developing contracts and relationships with stake holders and partners. Support the Director in the preparation of all documentation required for key decision making as required. Under the guidance of the Director, ensure MFPL corporate methods for monitoring and evaluating the effectiveness and impact of Company's strategic initiatives and their impact on investments that Company makes are applied

Role & responsibilities Assist the Directors in managing day-to-day tasks Serve as the main point of contact on behalf of the Directors Coordinate with HO team and keep track of the tasks/action items assigned by the Directors Support the Directors participation in staff meetings, departmental meetings, Senior Management Team (SMT) meetings, and Board of Directors meetings; take notes and follow up action items related to such meetings Taking Care of Travel Arrangements & calendar Management Manage external and internal communication from Directors Office and maintain a record of the same. Assist in preparing agendas, conducting/ organizing meetings and preparing reports. Handle sensitive issues and confidential information requiring discretion on the employees part. Email communications with external & internal members Create and edit presentations, documents and reports for the Directors as required. To organize external business meetings & conferences, travel arrangements - itinerary, tickets, hotel reservations, Visa arrangement Preferred candidate profile Essential: Graduation wit minimum 5 years secretarial / executive assistants role to Directors. Desired: - Good written and verbal communication skills. Demonstration of courtesy and respect. Punctuality and diligent work habits. Good sense of discretion and confidentiality. Problem solving orientation. Time Management Comfortable with numbers, Excel & Word Comfortable to work in Parel (Mumbai) Timings - Mon-Saturdays ( All Saturdays Work from Home) Timing - 9.30 to 6.00 pm

# Manage schedules, calendars & communication, Project Coordination. # Travel Arrangements, Scheduling of meetings, MOM Office communication, Expense management. # Make travel and accommodation arrangements # Submit expenses & weekly reports. Required Candidate profile #Experience to worked with Top Management. #Excellent Oral & Written communication skills if interested, share your cv on sangeeta@stenohouse.com

Job Summary: We are seeking a highly organized and strategic Executive Assistant to support senior leadership in managing daily operations, facilitating decision-making, and driving key business initiatives. The ideal candidate is a proactive problem-solver with strong business acumen, excellent communication skills, and the ability to manage confidential information with discretion. An MBA from a Tier 1 institution is required, reflecting the candidate's strategic thinking and leadership potential. Key Responsibilities: Provide high-level administrative support to senior executives, including calendar management, travel coordination, and meeting preparation. Act as a liaison between leadership and internal/external stakeholders. Prepare executive-level presentations, business reports, and communication materials. Track key deliverables and ensure timely execution of strategic initiatives. Conduct market research, competitor analysis, and data synthesis to support executive decision-making. Manage sensitive information with the highest level of confidentiality and professionalism. Assist with internal project coordination, follow-ups, and progress tracking. Represent the executives office in a professional manner in all interactions. Required Qualifications: MBA from a Tier 1 institution. 4–6 years of relevant experience in executive support, strategy, or operations roles. Exceptional verbal and written communication skills. Strong organizational, multitasking, and prioritization skills. Excellent proficiency in MS Office (Excel, PowerPoint, Word) Demonstrated ability to work independently in a fast-paced, dynamic environment.

Role & responsibilities : The Butler cum Executive Secretary will work directly with the Chairman of the Company and will be responsible for supporting the planning, administration, communication, reporting and following up the needs of the Chairman. Manage emails, text messages, information and other communications, respond to such communications highlight and priorities tasks which need immediate attention. Plan and maintain calendar and recurring tasks, arrange appointments and meetings. Drafting emails, notes, messages; circulate and file information effectively. Book transport and accommodation as and when required. Collaborate effectively internally and externally with external stakeholders. Scheduling appointments, maintaining an events calendar and sending reminders. Anticipate Chairman's needs by learning his preferences, allergies, dislikes, etc Oversee the table setting and serve meals, and refreshments to the Chairman. Communicate with housekeeping to ensure that office areas are cleaned at the most convenient time. Ensure House and the Office are clean and tidy when necessary. Assist in the planning and organizing of events or any dinner parties. Ensuring the smooth running of a household and servicing of principals and guests, usually supervising others but also providing service. Regularly interacting with the Chairman Office team to maintain direct communication and compliance with their needs. Ensuring efficiency, harmony, and high morale throughout. Caring for the household\'s guests and visitors. Always remain well-groomed. Perform all duties with discretion, professionalism, and a pleasant demeanor. Coordinating the maintenance and preservation of the estate's artworks, antiques, and silverware. Assisting with the management of important assets, including wines, cigars, books, and automobiles. Overseeing monthly budgeting and security, as well as household inventories for the property. Travel: Yes, as and when required. Qualification: Degree/Diploma in Hospitality, Catering or Culinary Secretarial Course would be added advantage. Experience: 4 to 6 years minimum work experience as a personal butler or in a similar role within a private household, luxury hotel, or high-net-worth individual (HNWI) setting. Proven experience in formal service, household management, event coordination, and guest relations. Familiarity with etiquette, discretion, and protocols expected in high-profile or VIP environments. Experience in managing household staff, coordinating with vendors, and overseeing daily domestic operations is preferred. Prior experience in international travel with principals or managing multiple residences will be an added advantage.

Position Executive Assistant to Technical Director - HO (Chembur, Mumbai) EXPERIENCE: Minimum 5 years plus of experience in Industrial Products The ideal candidate will possess a strong understanding of technical concepts and be able to effectively communicate with engineers and other technical personnel. A preferrable Female candidate with a Science Background will be the supportive force to the Technical Director who will help organize, prioritize, and manage the Communication team's administrative support in a well-organized and timely manner. RESPONSIBILITIES Data Management: Update and maintain databases, ensuring accuracy and completeness of technical information. Coordination: Schedule and coordinate technical meetings and consultations, internal & external meetings along with Travel management Documentation: Assist the Technical Director in preparing technical documents, presentations, and reports. Provide high-level administrative support and assistance to the Director. Schedule and coordinate technical meetings and consultations, maintain records of technical projects and initiatives, Assist with the preparation of technical proposals and bids Performs administrative tasks including drafting letters, reports, and other documents required and maintaining records. Point of contact for all communications, Prepare and handle correspondence, reports, and documents for the Technical Director. Handle confidential information with discretion, confidentiality, and professionalism. Extensive knowledge of office administration, and recordkeeping systems. Screen and direct emails, calls and distribute correspondence Discretion and confidentiality are essential, Ability to work independently with minimal supervision REQUIREMENTS Proven work experience in Industrial products Diploma / Industrial / Mechanical Engineering preferred. Science Diploma / Graduates with proven track records. A basic understanding of technical concepts and terminology is desirable. Candidate must be proficient with Microsoft Office & G-suite (Excel, Word, PPT) Outstanding organizational and time management skills Up-to-date with the latest office gadgets and applications Ability to multitask and prioritize daily workload Excellent verbal and written communication skills Candidates who have worked with the manufacturing Industry would be preferred.

Company : A Leading Car Manufacturing company Position : Executive Assistant CTC : 30k NTH Qualification : any degree Experience : 1 to 2 years Skill : Good communication skill Location : Talegaon Transport : Pick up & Drop available Food : provided Shift : Morning shift Working days : 5 days

Job Summary Administrative & secretarial support Calendar Management, Meetings & conference Arrangements Strong Follow ups, coordinate with MD Internet, Excel , PPT Required Candidate profile Only Male Candidate Any Graduate Location: Chennai

Assisting the director of the company. Correspondence mails & calls, travel arrangements, calendar management, fixing up appointments, scheduling meetings online & offline. Making reports Required Candidate profile Good English writing & speaking skills. Responsible and able to take independent decisions. (From finance background) share & stock market exp preferred. Google Sheet, Advanced Excel.

Provides high-level administrative support to the Managing Director, including calendar management, travel arrangements, and meeting coordination. Draft, review, and manage correspondence in both English and Malayalam. Well versed in MS Office. Required Candidate profile Strong interpersonal and communication skills, Ability to maintain discretion and confidentiality at all times, and ability to assist highest management. Must know Malayalam. Male Candidates only

Key Responsibilities: Administrative Support: Manage and maintain the executive s calendar, schedule meetings, and appointments, including coordinating both internal and external meetings. Handle communications, including phone calls and emails, on behalf of the executive. Prepare reports, presentations, and documents for meetings and reviews. Follow-Up and Coordination: Follow up on action items from meetings and ensure deadlines are met. Coordinate with internal teams to ensure timely execution of tasks and projects. Travel and Meeting Management: Organize travel arrangements and prepare detailed itineraries. Coordinate meetings, both in-person and virtual, including room bookings and scheduling tools. Document Management: Maintain and organize both digital and physical files and documents, ensuring confidentiality and easy access. Manage email correspondence and categorize files, reports, and documents for easy retrieval. General Office Administration: Ensure smooth day-to-day operations in the office, including maintaining supplies and managing minor office needs. Client and Stakeholder Interaction: Assist with preparing materials for meetings with clients and stakeholders. Liaise with internal teams and external vendors for project and task coordination. Key Skills : Executive Secretary Office Administration Time Management Documentation

-Administrative & secretarial support -Calendar Management, Meetings & conference Arrangements - Strong Follow ups, coordinate with MD - Internet, Excel , PPT Contact : 7305057838.(WhatsApp) Required Candidate profile Only Male Candidate Any Graduate Location: Thirumudivakkam , Chennai Good Communication- Oral and Written Good in Ms Office