Executive Assistant

Job Description

Job Title: Executive Assistant / Executive Administrator Location: Bangalore Reporting Manager: Founder / CEO Job Type: Full-time (Monday to Saturday, 10am to 7:00 PM) Mandatory Languages: English and Kannada About Us: White Gold is a technology-driven and innovative company that leverages advanced technology to provide exceptional service to our customers. As a leading player in the gold buying sector, we are dedicated to delivering unmatched value and satisfaction to our clients. With over 60+ branches across Karnataka, Telangana, Andhra Pradesh and Kerala and a strong team of 200+ employees, we have built a reputation as a trusted name in the market. Guided by our core values of integrity, innovation and customer satisfaction, we continue to redefine industry standards and exceed expectations. Job Summary: An Executive Assistant /Executive Administrator is one who plans and executes work to ensure Senior Executives priorities are met, organization goals and objectives are achieved using best practices. Key Responsibilities: - 1. Administrative and Office Support  Maintain comprehensive and accurate records, ensuring organizational processes are documented and accessible.  Serve as the primary point of contact for all employees while liaising with clients, business partners, major vendors, and senior executives from external agencies.  Provide comprehensive administrative assistance to ensure senior executives' priorities align with organizational goals. 2. Meeting Coordination and Communication  Set up and conduct meetings as required, ensuring efficient scheduling and communication.  Manage key information flow by handling minutes of meetings, maintaining e-calendars, sending emails, drafting memos, presentations, and reports on behalf of the executive. -Summarize by distilling complex information into a concise and impactful overview.  Act as a ‘follow-up manager’ to ensure the execution of agreed actions across the Board and Senior Leadership Team.  Attend and present at Senior Leadership Team meetings (both on-site and off-site), using effective presentation methods. 3. Documentation and Record Maintenance  Maintain comprehensive and accurate records, ensuring organizational processes are documented and accessible. 4. Travel and Event Management  Organize and manage travel logistics for senior executives, ensuring seamless travel experiences.  Plan and coordinate team communications and events, both internal and off-site. Skills:  Proficiency with office productivity tools and an aptitude for learning new software and systems.  Strong time-management skills and ability to organize and coordinate multiple concurrent projects.  Excellent verbal and written communication skills.  Ability to maintain discretion and confidentiality.  Strong interpersonal skills for effective client and staff interaction. Attributes:  Tech-savvy with a professional approach.  Flexible team player, adaptable to changes and challenges. Experience  A minimum of four years of experience in an administrative role directly reporting to upper management.  Experience in overseeing budgets and expenses.  Experience in developing internal processes and improvements. Education  Bachelor’s degree or equivalent in a relevant field.  Additional certifications or a postgraduate diploma are advantageous.