Job Title: Executive Assistant / Executive Administrator Location: Bangalore Reporting Manager: Founder / CEO Job Type: Full-time (Monday to Saturday, 10am to 7:00 PM) Mandatory Languages: English and Kannada About Us: White Gold is a technology-driven and innovative company that leverages advanced technology to provide exceptional service to our customers. As a leading player in the gold buying sector, we are dedicated to delivering unmatched value and satisfaction to our clients. With over 60+ branches across Karnataka, Telangana, Andhra Pradesh and Kerala and a strong team of 200+ employees, we have built a reputation as a trusted name in the market. Guided by our core values of integrity, innovation and customer satisfaction, we continue to redefine industry standards and exceed expectations. Job Summary: An Executive Assistant /Executive Administrator is one who plans and executes work to ensure Senior Executives priorities are met, organization goals and objectives are achieved using best practices. Key Responsibilities: - 1. Administrative and Office Support Maintain comprehensive and accurate records, ensuring organizational processes are documented and accessible. Serve as the primary point of contact for all employees while liaising with clients, business partners, major vendors, and senior executives from external agencies. Provide comprehensive administrative assistance to ensure senior executives' priorities align with organizational goals. 2. Meeting Coordination and Communication Set up and conduct meetings as required, ensuring efficient scheduling and communication. Manage key information flow by handling minutes of meetings, maintaining e-calendars, sending emails, drafting memos, presentations, and reports on behalf of the executive. -Summarize by distilling complex information into a concise and impactful overview. Act as a ‘follow-up manager’ to ensure the execution of agreed actions across the Board and Senior Leadership Team. Attend and present at Senior Leadership Team meetings (both on-site and off-site), using effective presentation methods. 3. Documentation and Record Maintenance Maintain comprehensive and accurate records, ensuring organizational processes are documented and accessible. 4. Travel and Event Management Organize and manage travel logistics for senior executives, ensuring seamless travel experiences. Plan and coordinate team communications and events, both internal and off-site. Skills: Proficiency with office productivity tools and an aptitude for learning new software and systems. Strong time-management skills and ability to organize and coordinate multiple concurrent projects. Excellent verbal and written communication skills. Ability to maintain discretion and confidentiality. Strong interpersonal skills for effective client and staff interaction. Attributes: Tech-savvy with a professional approach. Flexible team player, adaptable to changes and challenges. Experience A minimum of four years of experience in an administrative role directly reporting to upper management. Experience in overseeing budgets and expenses. Experience in developing internal processes and improvements. Education Bachelor’s degree or equivalent in a relevant field. Additional certifications or a postgraduate diploma are advantageous.
As an Associate Executive Officer at White Gold, a technology-driven and innovative company based in Bangalore, you will play a crucial role in ensuring the priorities of senior executives are met and organizational goals are achieved using best practices. You will be responsible for maintaining comprehensive and accurate records, ensuring organizational processes are well-documented and accessible. Serving as the primary point of contact for all employees, you will liaise with clients, business partners, major vendors, and senior executives from external agencies. Your role will involve providing comprehensive administrative assistance to ensure that senior executives" priorities align with the overall organizational goals. In terms of meeting coordination and communication, you will set up and conduct meetings efficiently, manage key information flow, handle minutes of meetings, maintain e-calendars, send emails, draft memos, presentations, and reports on behalf of the executive. Your ability to summarize complex information into a concise and impactful overview will be crucial. As a follow-up manager, you will ensure the execution of agreed actions across the Board and Senior Leadership Team, and also attend and present at Senior Leadership Team meetings using effective presentation methods. Moreover, you will be responsible for maintaining documentation and records, ensuring that organizational processes are well-documented and accessible. In terms of travel and event management, you will organize and manage travel logistics for senior executives, ensuring seamless travel experiences, and plan and coordinate team communications and events, both internal and off-site. To excel in this role, you should have proficiency with office productivity tools and a willingness to learn new software and systems. Strong time-management skills, the ability to organize and coordinate multiple concurrent projects, excellent verbal and written communication skills, discretion, and confidentiality are essential. Strong interpersonal skills are also required for effective client and staff interaction. As an ideal candidate, you should be tech-savvy with a professional approach, a flexible team player adaptable to changes and challenges. You should have a minimum of four years of experience in an administrative role directly reporting to upper management, experience in overseeing budgets and expenses, and experience in developing internal processes and improvements. Education-wise, a Bachelor's degree or equivalent in a relevant field is required, while additional certifications or a postgraduate diploma would be advantageous for this role.,
Company Description White Gold is South India's largest gold buyer with over 70 branches across the region. We specialize in buying used gold, releasing pledged gold from banks and other financial institutions, and providing accurate pricing for gold based on the current market value. Utilizing advanced German technology for gold evaluation, we minimize human error in assessments. Our goal is to offer customers the best value for their gold. Role Description This is a full-time on-site role for a Business Head located in Bengaluru. The Business Head will oversee daily operations and strategic planning, drive business growth and revenue, and ensure the effective management of multiple branches. Responsibilities include setting and achieving financial goals, leading and developing a high-performing team, and maintaining high standards of customer service. The Business Head will also be responsible for market analysis, competitor benchmarking, and ensuring regulatory compliance. Qualifications Strong leadership and team management skills Experience in business development, strategic planning, and financial goal-setting Excellent communication, negotiation, and interpersonal skills Knowledge of the gold buying industry and market trends Ability to conduct market analysis and competitor benchmarking Strong customer service orientation and problem-solving skills Experience in ensuring regulatory compliance Bachelor's or Master’s degree in Business Administration, Management, or a related field Proven track record of leading successful teams and driving business growth