Executive Assistant to MD

About The Opportunity

• Manage the MD’s complex calendar: prioritize meetings, coordinate diaries across time zones, and proactively resolve scheduling conflicts.
• Plan and execute domestic and international travel logistics, visas, itineraries, and on-trip support to ensure smooth travel for leadership.
• Prepare high-quality presentations, briefings, and meeting packs using PowerPoint and Excel; synthesize notes and action items into clear follow-ups.
• Own expense reporting, invoice reconciliation, and liaison with finance to track approvals and reimbursements accurately.
• Act as a confidential gatekeeper and liaison point for internal and external stakeholders; manage sensitive communications and follow through on commitments.
• Coordinate executive meetings, offsites and events end-to-end: agenda setting, logistics, minute-taking and tracking of action items to closure.
  

Skills & Qualifications

Must-Have

• Proven experience supporting C-level / Managing Director or equivalent (senior leadership) in a fast-paced corporate environment.
• Advanced calendar management and travel coordination capabilities.
• Proficiency in Microsoft Outlook, Microsoft Excel, Microsoft PowerPoint and Google Workspace.
• Strong expense management and familiarity with corporate travel/booking tools.
• High discretion handling confidential information and stakeholder communication.
• Excellent minute-taking, meeting preparation and task-tracking discipline.
  

Preferred

• Experience with CRM or collaboration platforms such as Salesforce or Concur.
• Prior exposure to technology or AI/enterprise software industry environments.
• Basic familiarity with office administration systems and vendor management.
  

• On-site role offering close partnership with senior leadership and high visibility on strategic initiatives.
• Professional development, structured feedback and opportunity to grow into broader operations or program roles.
• Collaborative, outcome-oriented culture with emphasis on confidentiality, reliability and execution excellence.