Executive Assistant to Managing Director

Responsibilities

• Experience to provide Executive Admin support to the Leader (VP, Managing Director) by preparing correspondence, etc.
• Make sure that the Leader is fully prepared for all meetings and activities Organize documents, maintain records and take notes at meetings and any other administrative tasks.
• Manage and coordinate with cross functional departments Manage multiple schedules and maintain communication across teams.
• Be focused, consistent, punctual and reliable.
• Be organized and trustworthy with confidential and personal information Calendar management.
• Excellent communication and interpersonal skills.
• Be proactive and process oriented.
• Handle PR activities.
• Experience in coordination activities, including prioritizing action plans, calendar management, and vendor management.
• Scheduling meetings.
• Proactively follows up and coordinates with the team to get the work done on time.
• On a monthly/Weekly basis, provide a project status report/summary to upper management.
• Responsible for the flow of information from the project owner to the team regarding the project.
• Information on the development of project management should be kept up to date.
• Strong ability to give attention to details, as well as tested organizational skills.
• Updating and reporting on the schedule's progress.
• Make appropriate, informed decisions regarding priorities and available time.
• Assisting with the formatting, publishing, recording, or sharing of reports and documents.
• Maintain, manage, and document all project reports and statements.
• Maintain close contact with the seniors to keep them informed of upcoming commitments and responsibilities and follow.
• Good communication skills, execution skills, analytical skills, capable to multitasking.
• Learning attitude, eager to grow, Good decision-making skills, handling hands on tasks
  

Qualifications

• 3+ years' experience supporting at an executive level.
• Must have MBA degree.
• Excellent computer skills: Microsoft Office Suite, Adobe.
• Excellent oral and written communication skills (including exceptional reading, writing and math skills; ability to interpret and follow a variety of instructions furnished in written, oral, diagram or schedule form.
• Proficient typing skills.
• Ability to prioritize work assignments.
• Knowledge of billing practices and controls.
• Exceptional interpersonal skills to work and interact with all levels of the employee population including the Company Executive and the Global Supply Chain Leadership team.
• Excellent time management and organizational skills for both self and VP.
• Strong ability to work with little or no supervision and intuitively understand the needs of the VP.
• Ability to maintain confidentiality; remain unobtrusive but present; demonstrate calmness and flexibility in a changing environment.