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Executive Assistant to the Director Location: Sector 63, Noida, Uttar Pradesh Reporting To: Director Employment Type: Full-Time, On-Site Experience Required: Minimum 5 years supporting C-level or Director-level leadership Industry: Publishing / Education / EdTech / Retail (Multi-sector involvement) Questionnaire : https://docs.google.com/forms/d/e/1FAIpQLScCFrjuw1PtKDEqzl-Gw71BO2v1xP_BPouAgUIDS5yuQwfB5Q/viewform?usp=sharing About the Role We are seeking a dynamic, resourceful, and highly dependable Executive Assistant (EA) to serve as the right hand to our Director — a multifaceted leader who oversees publishing, education ventures, retail operations, and international business. This role is mission-critical in enabling smooth daily functioning, maintaining strategic oversight, and ensuring all priorities of the Director are executed with precision and efficiency. The EA will wear multiple hats : scheduler, gatekeeper, project coordinator, communication bridge, CRM tracker, travel planner, document drafter, and occasionally, event manager or crisis handler. This is not a passive support role; it is an opportunity to be embedded in the leadership engine room of one of India’s most prominent K12 publishing groups. Key Responsibilities 1. Executive-Level Administrative Management Coordinate and manage a complex, ever-shifting calendar — prioritizing meetings, rescheduling based on dynamic priorities, and ensuring zero overlaps. Maintain a 1-week, 1-month, and 3-month calendar preview with contingency plans and reminders for all key events. Set alerts, prep reminders, and brief the Director in advance of all key meetings with background documents, context, and pre-read notes. Coordinate multi-city travel itineraries — both domestic and international — including booking flights, hotels, local transport, visa processing, forex handling, lounge access, and scheduling buffers between engagements. 2. Meeting Preparation, Coordination & Minutes Schedule and organize meetings with internal teams, clients, government bodies, institutional partners, and vendors. Prepare detailed agendas, pre-reads, briefing notes , and send them in advance to all parties. Attend key meetings, prepare comprehensive minutes of meeting (MoMs) , flag action points, assign responsibilities, and ensure weekly follow-ups till closure. Be the backbone of recurring review meetings (monthly, quarterly, annual), maintaining dashboards and checklists of deliverables. 3. Professional Communication & Confidential Correspondence Draft, edit, and format all critical communication — letters, emails, internal memos, reports, and presentations — in impeccable English. Act as a communications bridge between the Director and stakeholders — including principals, publishers, government officials, franchise partners, media houses, investors, and internal leadership. Screen calls, respond to emails on behalf of the Director when required, and tactfully manage non-urgent requests. 4. CRM and Follow-Up System Update, maintain, and monitor the CRM system — including pipeline tracking, call/meeting logs, follow-up deadlines, and task progress for each business vertical. Coordinate with multiple teams (Sales, Accounts, Publishing, Logistics, HR, etc.) to collate status updates and ensure actionables are closed as per Director’s expectations. Maintain a master follow-up tracker for key leads, client escalations, project milestones, and time-sensitive deliverables. 5. Project & Task Coordination Assist in special assignments and cross-functional projects , including market research, investor decks, government tender proposals, or vendor evaluations. Track internal projects (e.g., new book launches, STEM lab rollouts, retail expansions, hiring drives) and keep the Director updated on red flags and bottlenecks. Serve as the single point of coordination between external consultants, vendors, and internal teams during project execution. 6. Office Support & Infrastructure Oversight Manage daily office operations for the Director's workspace — including supplies, equipment, document filing, courier management, and cleanliness. Track and ensure renewal of key subscriptions, domain services, government licenses, and other professional commitments. Liaise with Admin and IT to troubleshoot or escalate issues impacting the Director’s work environment or digital access. Key Competencies & Expectations Proactive mindset : Ability to anticipate needs, prepare in advance, and solve problems before they escalate. Fluent in English and Hindi : Impeccable verbal and written communication with professional tone. High integrity and confidentiality : Will be trusted with sensitive business decisions and personal matters — discretion is non-negotiable. Tech-savvy : Advanced skills in MS Office (especially PowerPoint and Excel), Google Workspace, Zoom, WhatsApp Web, cloud file management, and CRM tools (Zoho/HubSpot/similar). Time Management Mastery : Able to juggle multiple priorities without dropping the ball. Assertive and tactful : Can manage incoming requests diplomatically and push back when needed without compromising relationships. Crisis Handling : Must remain calm and solution-oriented when plans change or unexpected challenges arise. Qualification & Background Bachelor’s Degree in Business Administration, Communications, or equivalent (MBA is a plus). Minimum 5 years of experience working with Founders, Directors, or CXOs in fast-paced, growth-oriented companies. Previous experience in education, publishing, retail, or entrepreneurial environments will be preferred. Why Join Us At Goyal Brothers Prakashan , you’re not just supporting a Director — you’re enabling the vision of a 65-year-old institution entering its most transformative decade. You will: Work closely with decision-makers across multiple businesses (books, retail, wellness, STEM labs). Be exposed to strategic thinking, brand expansion, policy negotiations, and multi-country operations. Join a team that values speed, reliability, intelligence, and trust. We offer: Competitive salary (commensurate with experience) Health and wellness benefits Exposure to high-level strategy and execution Opportunities for professional growth and internal mobility To Apply: Please email your CV + a short cover letter (not more than 300 words) outlining your interest and why you’re the ideal fit, to: vikrant@edulabz.com Subject Line: Application for Executive Assistant to Director – [Your Name] Job Types: Full-time, Permanent Pay: Up to ₹60,000.00 per month Benefits: Health insurance Leave encashment Schedule: Day shift Morning shift Supplemental Pay: Performance bonus Yearly bonus Ability to commute/relocate: Noida, Uttar Pradesh: Reliably commute or planning to relocate before starting work (Required) Education: Bachelor's (Preferred) Experience: Executive Assistant: 3 years (Required) Professional Work: 5 years (Required) Language: English (Required) Expected Start Date: 25/05/2025
