Executive Assistant (EA) – MIS & Business Reporting Focus

About Flipspaces (www.flipspaces.com)

We’re Flipspaces — a design-tech powerhouse reshaping the future of commercial interiors. Our VR-powered platform lets clients visualize and co-create their spaces in real time. Backed by in-house manufacturing and end-to-end execution capabilities, we’ve built 0.8 M+ sq. ft. for top startups, enterprises, co-working brands, and global giants.

Born at the intersection of design, tech, and manufacturing, we're led by IIT founders and are scaling rapidly across India, the US, Singapore, and the Middle East.

The vision? The next 5 years? All about scale, speed, and global impact — and we’re bringing on trailblazers to drive that vision.

Work Location: Mumbai

Your Mission

We’re looking for a sharp, detail-oriented Executive Assistant (EA) who can go beyond calendar management and play a critical role in supporting senior leadership through data-backed insights, MIS reporting, and analytical support. This role blends the traditional responsibilities of an EA with a strong focus on business reporting, interpretation, and recommendation to help drive better decision-making.

You will work closely with leadership and cross-functional teams, playing a key role in tracking business metrics, preparing dashboards, analyzing performance, and suggesting improvements across functions. 

MIS & Analytical Reporting

● Create and maintain daily, weekly, and monthly MIS reports and dashboards for various business verticals.

● Track key performance indicators (KPIs) and business health metrics across teams.

● Interpret and analyze reports to derive actionable insights for leadership.

● Identify trends, gaps, or anomalies in business data and recommend improvements.

Executive Support & Coordination

● Manage calendars, travel, meetings, and documentation for the CXO/Business Head.

● Prepare presentations, briefs, and reports for internal and external meetings.

● Take ownership of follow-ups, project tracking, and reporting on behalf of leadership.

● Act as a bridge between leadership and internal teams for smoother execution of tasks.

Business Insights & Recommendations

● Collaborate with business teams (Sales, Ops, Finance, etc.) to gather and review performance data.

● Participate in business reviews and help synthesize key takeaways into reports.

● Present data in easy-to-understand formats using Excel, PowerPoint, or data visualization tools.

Process Optimization & Governance

● Monitor adherence to plans and timelines across departments.

● Suggest ways to improve operational efficiency using data insights.

● Maintain documentation for key decisions, trackers, and business SOPs

What We’re Looking For

● 3–6 years of experience as an Executive Assistant, MIS Analyst, Business Analyst, or similar role.

● Strong command over MS Excel (pivot tables, lookups, dashboards) and PowerPoint.

● Ability to read, interpret, and explain data to stakeholders.

● High attention to detail, ownership mindset, and strong organizational skills.

● Excellent communication skills (written and verbal).

● Ability to work in a fast-paced, high-performance environment with senior leadership exposure.

Preferred Qualifications

● Prior experience supporting Founders, CXOs, or Business Heads.

● Understanding of business metrics across functions (sales, finance, operations, etc.).

● Familiarity with tools like Google Sheets, Google Slides, Power BI, or Tableau (optional but a plus). 

Why This Role?

● High-impact role with exposure to strategy and performance reviews

● Opportunity to work directly with senior leaders and influence decision-making

● Learnings across functions – operations, sales, finance, HR

● Play a vital role in building a data-driven, efficient work culture 

Write to: taruna.buxani@flipspaces.com