Executive Assistant

Role : Executive Assistant to Director

Location : Gurgaon

An Executive Assistant plays a critical and multifaceted role, acting as a key support system for the Director in both strategic and operational aspects of the business. This position goes beyond traditional administrative duties and often involves high-level project management, market research, analysis, and direct interaction with senior leadership and external stakeholders.

Here's a comprehensive breakdown of the role:

Key Responsibilities:

• Strategic Support & Project Management:

• Assisting in the development and execution of the company's strategic plan.
• Tracking progress towards high-level strategic goals and KPIs.
• Leading or supporting specific strategic projects and initiatives.
• Conducting research and analysis on industry trends, competitive landscapes, and potential opportunities.
• Developing decision-making models with inputs from various teams.
• Identifying internal strategic communication needs.
• Preparing materials for board meetings, investor presentations, and key stakeholder discussions.
• Collaborating with other executive team members to ensure alignment with the Director's vision.

• Executive Office Management:

• Coordinating and drafting meeting papers (agendas, minutes) for Board and Senior Leadership Team meetings.
• Drafting succinct and up-to-date briefing papers and background information for the Director.
• Managing communication, acting as a primary point of contact and gatekeeper for internal and external constituencies.
• Coordinating travel arrangements.
• Maintaining a well-organized Director's office.

• Liaison & Communication:

• Acting as a liaison between the Director and various departments, partners, board members, and other key stakeholders.
• Facilitating communication and ensuring everyone is aligned with company objectives.
• Representing the Director in diverse settings, fostering strong relationships.
• Preparing high-quality briefing materials, reports, and presentations.
• Supporting the Director in writing and speaking commitments (undertaking research, drafting talks/articles, preparing presentation slides).

• Operational Efficiency:

• Anticipating the Director's needs in advance of meetings, conferences, etc.
• Troubleshooting problems and offering solutions.
• Maintaining an overview of teams and individuals across the organization to enable more effective working.
• Ensuring critical information flows seamlessly and time-sensitive decisions are actioned.

Skills and Qualifications:

• Education:

  A bachelor’s degree in business administration/engineering or a related field is preferred. An MBA from top

  B-school

  preferred.

• Exceptional Organizational Skills:

  Ability to manage a high volume of tasks, prioritize effectively, and maintain meticulous attention to detail.

• Strong Communication Skills:

  Excellent written and verbal communication for drafting reports, emails, presentations, and interacting with diverse stakeholders.

• Project Management Experience:

  Demonstrated ability to manage projects, track milestones, and ensure deadlines are met.

• Analytical and Strategic Thinking:

  Ability to grasp new content quickly, connect the dots, analyze complex issues, and contribute to strategic planning.

• Problem-Solving & Proactivity:

  Anticipating needs, identifying potential problems, and taking pre-emptive actions.

• High Level of Discretion and Confidentiality:

  Handling sensitive information with utmost integrity.

• Technological Proficiency:

  Mastery of office software, Microsoft Office Suite, especially Excel for

  financial modelling and presentations

  .

• Financial Acumen:

  Understanding budgets, expense reports, and financial documents. Experience with financial modelling is often a plus.

• Interpersonal Skills & Emotional Intelligence:

  Building rapport, mediating, managing interpersonal dynamics effectively, and acting as a trusted advisor.

• Adaptability & Flexibility:

  Thriving in a fast-paced or start-up environment and managing conflicting priorities.