1778 Calendar Management Jobs - Page 16

Managing CEO/MD calendars, travel, and communication ,smooth office operations effective coordination, administration,vendor management,drafting reports, organizing events, handling procurement, maintaining internal communication and documentation.

Speaking Hindi, Marathi and English would be an added advantage. EdTechStartup and very high scope for persons new learning if has right aptitude and growth as well. Location- Sahakar Nagar, Parvati, Pune, Maharashtra 411009

Scheduling and coordinating appointments, meetings, and travel arrangements Handling correspondence, emails, phone calls on behalf of MD Preparing reports, presentations, documents for MD Providing administrative support to MD Follow up as required Required Candidate profile Excellent written & verbal communication skill The ability to manage multiple task, prioritize effectively Proficiency in Microsoft Office Job location: metoda Week off: Wed Accomodation if required Perks and benefits Accomodation

Role: Executive Assistant to Director Salary Upto 70K Must have 1- 7 years of experience in same role Skills :Calendar & schedule management, Meeting planning and coordination,Travel arrangements, Document drafting and formatting, record keeping.

Key Responsibilities: Maintain Minutes of Meetings (MoM) and the calendar of the VPs. Plan and organize the VPs' daily schedules , including setting up meetings and appointments . Maintain executives' schedules, appointments, and travel plans . Manage mailing and communication , ensuring timely coordination between the VPs and respective departments. Act as an internal and external liaison for the VPs, coordinating with clients, suppliers, and internal teams at all levels. Event Coordination assist in planning and executing internal and external events . Work closely with management on assigned tasks and activities. Oversee employee engagement activities for the location. Use Microsoft Office applications and PDF tools to create general correspondence, memorandums, and reports . Take ownership of the overall administration of the office. Organize conferences, meetings, and schedules efficiently. Required Skills & Qualifications: MBA or Graduate from a recognized university. Minimum 4 years of experience in a similar role ( preferably 4-8 years ). Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook). Strong organizational and communication skills. Ability to work effectively in a fast-paced environment and manage multiple tasks. Excellent coordination skills with internal and external stakeholders Work Mode: Candidate must be available to work a minimum of 4 days a week from the office(Mandatory) Office Location: Comviva Technologies 12th Floor, Oberoi Commerce 1, Oberoi Garden City, Goregaon, Mumbai, Maharashtra 400063

We are seeking a proactive and highly organized Executive Assistant to support senior leadership in day-to-day administrative and operational tasks. This role requires excellent communication skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities: Manage calendars, schedule meetings, and coordinate travel and logistics. Prepare reports, presentations, and correspondence on behalf of executives. Act as the point of contact between executives and internal/external stakeholders. Organize and maintain files, records, and confidential information. Assist with meeting agendas, note-taking, and follow-ups. Handle expense reports, vendor coordination, and general office support tasks. Requirements: 3+ years of experience as an Executive Assistant or in a similar role. Strong organizational and time-management skills. Excellent written and verbal communication. Proficiency in MS Office (Outlook, Word, Excel, PowerPoint) or Google Workspace. High level of discretion, professionalism, and attention to detail. Please share an updated profile to kavitha@simpliigence.com 74839 25904 Note: Immediate joiners preferred .

Company : Our Client is a reputed and leading group of companies into Automobiles having corporate office in Bangalore and have manufacturing and retail branches across Karnataka Job Location : Corporate Office Reporting to : Group Chairman and Managing Director ( M.D Secretariat ) CTC : Rs.18 to Rs.20 lacs plus company benefits and career growth options. Higher compensation can be considered depending upon the candidate profile Requirement : IMMEDIATE / SHORT NOTICE JOINING Company working days : 6 days Candidate preference : Female Candidate native from Bangalore preferred Job Description and Skills required - Must be Female, dynamic in visiting group companies on regular basis ensuring proper Office Administration activities being carried out in co-ordination with company Admin Heads, preparing MIS and updating to Chairman regularly - Must visit, coordinate with group companies CEO / Top Management for periodical Chairman meetings and ensure meeting arrangements in proper order. - Excellent Guest relations and coordinate with premium visitors ( domestic & overseas ) for meeting Chairman - Good communication and presentation skills - Candidate must be Masters in Management and have worked in similar capacity in a reputed corporate organisation. INTERESTED AND MATCHING THE ABOVE, CANDIDATE REQUESTED TO SEND DETAILED CV IMMEDIATELY AND WILL BE RESPONDED

Job Title: Executive Assistant to the Director Location: Saamrat Quibism, Near Veg Aroma Hotel, Gangapur Road, Nashik Job Type: Full-Time Job Summary: We are looking for a proactive, detail-oriented, and trustworthy Executive Assistant to support the Director in both professional and personal tasks. The ideal candidate will be efficient in managing schedules, handling communications, and ensuring smooth coordination across departments and with external partners. Key Responsibilities: Manage the Directors calendar, appointments, meetings, and travel schedules. Draft, review, and respond to emails, communications, and documents on behalf of the Director. Organize internal and external meetings, prepare meeting agendas, and record minutes. Handle confidential and sensitive information with discretion. Coordinate travel arrangements including bookings, itineraries, and accommodations. Assist in the preparation of reports, documents and other documentation. Follow up on delegated tasks and ensure timely completion. Liaise with vendors, clients, and internal departments professionally. Provide support in personal errands and day-to-day requirements as needed. Maintain office and file organization for quick retrieval of information.

Role & responsibilities 1. Calendar & Schedule Management Maintain and organize the executives calendar, including scheduling meetings, appointments, and travel plans. Ensure timely reminders and manage any rescheduling or follow-ups efficiently. 2.Communication Handling Draft, review, and respond to emails, letters, and other forms of communication on behalf of the executive. Act as the first point of contact for internal and external stakeholders. 3.Meeting Coordination & Documentation Organize and coordinate meetings, including logistics, materials preparation, and agenda setting. Take accurate minutes of meetings and track follow-up actions. 4.Travel Arrangements Manage end-to-end domestic and international travel plans, including ticket bookings, hotel accommodations, itineraries, and expense reports. 5.Administrative Support Maintain organized filing systems, both digital and physical, for easy access to important documents. Handle confidential information with utmost discretion and professionalism. 6.Reporting & Presentations Assist in preparing reports, PowerPoint presentations, and basic data analysis as needed by the executive. Ensure timely submission of MIS reports, expense reports, and other routine documentation. 7.Interdepartmental Coordination Liaise with different departments and teams to collect information, follow up on assignments, and ensure smooth workflow. Act as a bridge between the executive and team members for regular updates and escalations. 8.Time and Priority Management Help the executive prioritize tasks and manage time effectively to enhance productivity and decision-making. 9.Event Planning & Support Assist in organizing internal meetings, small events, and professional engagements as required. 10.Professional Representation Represent the executive professionally in their absence, ensuring a consistent and polished image.

Job Description : We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our leadership team in India. The ideal candidate will be a pivotal force in ensuring seamless operations, enabling our executives to focus on strategic priorities. This role demands exceptional communication skills, a proactive approach to problem-solving, and a proven ability to manage diverse responsibilities in a fast-paced environment. Key Responsibilities: Executive Support & Administration: Manage complex calendars, schedule meetings, and coordinate travel arrangements, ensuring optimal time management for executives. Prepare and organize documents, reports, and correspondence with high accuracy and efficiency. Handle sensitive information with the utmost discretion and confidentiality. Serve as a primary point of contact for internal and external stakeholders, triaging communications effectively. GSuite Proficiency & Content Creation: Demonstrate high proficiency in GSuite applications (Google Docs, Sheets, Slides, Calendar, Gmail). Quickly and efficiently create compelling presentations (Google Slides) for internal and external audiences, often from raw data or outlines. Develop and manage complex Google Sheets for tracking, reporting, and analysis, including the use of formulas and data visualization. Event Planning & Hosting: Lead the planning, organization, and execution of internal and external events , including workshops, team gatherings, and client meetings, from conceptualization to post-event follow-up. Manage logistics, vendor coordination, budgeting, and attendee communication to ensure successful and impactful events. Internal Marketing & Communications: Lead or support various internal marketing and communication initiatives , including drafting internal announcements, newsletters, and updates. Collaborate with relevant teams to ensure consistent messaging and engagement across the organization. Ecosystem Building & Workflow Optimization: Proactively create and maintain an efficient ecosystem for smooth day-to-day operations, both internally within the team and externally with partners/clients. Identify opportunities to streamline processes, implement best practices, and enhance collaborative workflows. Communication & Interpersonal Skills: Exhibit strong written and verbal communication skills , capable of articulating complex information clearly and concisely to diverse audiences. Build and maintain positive relationships with colleagues, stakeholders, and external contacts. Qualifications: Min. 5 Years of experience in similar role. Bachelor's degree preferred, or equivalent practical experience. Proven experience as an Executive Assistant supporting senior leadership, preferably in a dynamic corporate environment, ideally in IT services. Expertise in Google Suite and Microsoft Suite.

Roles and Responsibilities Manage executive calendars, coordinate meetings, appointments, and travel arrangements. Prepare meeting agendas, take minutes, and follow up on action items. Coordinate logistics for events, conferences, and presentations. Handle correspondence (email, phone calls) and maintain confidentiality when necessary. Provide administrative support to senior executives as needed.

We are seeking a highly experienced Executive Assistant cum Personal Assistant to support our MD in a dynamic and strategic role. This position demands outstanding organizational skills, discretion, the ability to multitask across responsibilities. Required Candidate profile 10 years of experience in a similar role supporting senior leadership. Proven administrative, secretarial, and office management skills. Strong understanding of the dynamics and confidentiality. Perks and benefits Work with MD, travel, leadership exposure, respect

Strategic Support: Collaborate with the Director and leadership team on business strategies, providing insights and ensuring alignment across departments. Project Management: Lead and oversee key cross-functional projects, ensuring successful execution and timely delivery. Operational Efficiency: Identify process improvements and help streamline operations to achieve business objectives. Internal Communication: Facilitate communication between teams and provide updates on strategic initiatives. Leadership Development: Mentor senior leaders and support the development of high-performing teams. Executive Support: Manage the directors schedule and assist with strategic meetings and presentations. Assist in preparing and analyzing MIS reports to support management in decision-making and operational efficiency. Manage internal communications and executive administration. Foster collaboration and mentor senior leadership.

Job Title: Executive Assistant to Senior Leadership Experience: 2 to 5 years Location: Remote Job Timings: 6 PM IST to 3 AM IST The Role: The Executive Assistant supports the company Executive in an administrative capacity and is responsible for daily activities like calendar management, mail, filing, screening calls, expenses processing and other similar projects. Responsibilities: Manage appointments and calendar for the Executives Sort and file incoming mail & faxes Submit the expense reimbursement requests for the Executive Screen calls and communicate the relevant messages back to the executives Takes notes during meetings Anticipate and prepare materials needed for conferences, correspondence, appointments, telephone calls, etc. Coordinate meeting schedules and make arrangements as necessary Monitor the Executives schedule, coordinate travel arrangements, off-site meetings, and conference calls Maintain a clean work environment for Executive by regularly filing and sorting documents, binders, presentations, etc. Other personal assistant tasks as required Role Requirements Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) Excellent communication Motivated Organized Attention to detail Willingness to learn Energetic Flexible Ability to work with minimal supervision Outside of the box thinking Proactive Must take initiative

Experience : 0-6 months Location: Koramangala Responsibilities- Management of Account Communication - Representation of RepIndia with credibility and professionalism. Client Relationship - managing daily deliverables, monitoring progress and meeting deadlines. Consistent follow-through and resourcefulness, in order to achieve organisational goals and objectives Brand Building Strategies, Identification and segregation of potential Market Segments. Optimising content for publication across various social media sites. Analysing and reporting on the effects of publications.Requirements: Degree in marketing, communication studies, journalism, creative writing, or similar. In-depth understanding of the processes surrounding the creation and distribution of paid advertisements. Showcase excellent verbal and written communication skills. Demonstrate strong organisational abilities with a keen attention to detail. Ability to multitask and thrive in a dynamic, fast-paced environment. Proficient in Microsoft Office Suite, including Word, Excel, and PowerPoint. Familiarity with social media trends and various platforms. Requirements: Degree in marketing, communication studies, journalism, creative writing, or similar. In-depth understanding of the processes surrounding the creation and distribution of paid advertisements. Showcase excellent verbal and written communication skills. Demonstrate strong organizational abilities with a keen attention to detail. Ability to multitask and thrive in a dynamic, fast-paced environment. Proficient in Microsoft Office Suite, including Word, Excel, and PowerPoint. Familiarity with social media trends and various platforms.

We are seeking a highly organised and proactive Personal Assistant to Provide comprehensive support with 5+ years of experience. The ideal candidate will be adept at managing schedules, coordinating travel arrangements and handling administrative tasks efficiently. Responsibility 1. Manage and maintain the Directors schedule, including arrangingmeetings, appointments, and travel plans. 2. Act as the primary point of contact between the Directors andinternal/external stakeholders, screening and prioritising communications. 3. Coordinate and organise travel and accommodation arrangements for the Directors. 4. Coordinate activities related to visa processing on time, execution and minimal rejection. 5. Prepare and edit correspondence, presentations, and reports on behalf of the Directors. 6. Coordinate logistics for meetings, conferences and events. 7. Handle personal errands and tasks, including managing expenses andOrganising personal appointments. 8. Maintain confidentiality and handle sensitive information withdiscretion and professionalism. 9. Anticipate the needs of the executive and proactively address anyissues or challenges that arise. 10. Assist with special projects and other duties as assigned.

Role & responsibilities: Outline the day-to-day responsibilities for this role. Preferred candidate profile: Specify required role expertise, previous job experience, or relevant certifications.

Responsibilities: * Provide administrative support to management team * Coordinate meetings & travel arrangements * Draft letters & emails * Manage calendar & correspondence * Maintain confidentiality at all times Performance bonus Assistive technologies

The Administrative Assistant position is a full-time on-site role with Vyb Active Private Limited in Hyderabad. As an Administrative Assistant, you will be responsible for various administrative tasks including managing calendars, organizing meetings, handling correspondence, and providing general support to the team. The ideal candidate for this role should have experience in administrative duties such as calendar management and meeting organization. Strong communication and interpersonal skills are essential, along with proficiency in the Microsoft Office Suite. The ability to prioritize and multitask in a fast-paced environment is crucial, as well as having attention to detail and strong organizational skills. Having experience in the hospitality industry would be a plus for this position. A candidate with an Associate's or Bachelor's degree in Business Administration or a related field would be well-suited for this role.,

Join us as an Analyst - CIB EA for the Investment Banking Business Management team. The Investment Banking Business Management is a dedicated team under the Investment Banking Business. The primary responsibility of this team is to provide administrative support for IB EMEA colleagues concerning travel, expenses, and Coupa. As an Analyst - CIB EA, you will be supporting the Global Investment Banking Business Management by offering administrative support for IB EMEA colleagues in terms of travel, expenses, and Coupa. You will engage closely with EAs. This team is currently expanding, leading to an increased volume of T&E that needs to be managed efficiently. You may be evaluated on key critical skills essential for success in the role, including experience with responding to/resolving queries, directing them to the appropriate area, and escalating where necessary. Your basic/essential qualifications should include proficiency in calendar management, working experience with Excel and creating PowerPoint presentations, travel and expense management, strong communication skills, and the ability to work cooperatively with other assistants to support each other positively. Desirable skillsets/good-to-haves encompass financial institution experience, relevant support role experience, being a strong team player willing to assist and work independently, proactive thinking, excellent attention to detail, and problem-solving abilities to find optimal solutions. This role will be based out of Nirlon Knowledge Park, Mumbai. **Purpose of the Role:** The purpose of this role is to oversee the smooth operation of the bank's business activities by managing a wide range of administrative tasks. **Accountabilities:** - Managing and facilitating the cost close out of projects, ensuring timely resolution of outstanding issues/cost commitments. - Providing administrative support for the implementation of the talent development strategy, policies, and procedures. - Maintaining accurate and organized records, including financial documents, reports, and administrative files. - Managing office supplies, equipment, and inventory, ensuring availability and ordering as required. **Analyst Expectations:** - Perform assigned activities in a timely and high-quality manner, driving continuous improvement consistently. - Demonstrate in-depth technical knowledge and experience in the assigned area of expertise. - Lead and supervise a team, guide and support professional development, allocate work requirements, and coordinate team resources. - Take responsibility for end results of a team's operational processing and activities. - Advise and influence decision-making within your area of expertise. - Take ownership for managing risk and strengthening controls related to your work. - Maintain an understanding of how your sub-function integrates with the function and the organization's products, services, and processes. All colleagues are expected to embody the Barclays Values of Respect, Integrity, Service, Excellence, and Stewardship, as well as the Barclays Mindset of Empower, Challenge, and Drive - our guiding principles for behavior.,

As an Executive Assistant and Admin support in the Trade and Working Capital business area focusing on Corporate Affairs, you will play a crucial role in ensuring client service excellence and operational execution efficiency. Your responsibilities will include managing senior executive members" calendars, coordinating their responses to meeting invitations, and organizing travel itineraries with a keen eye for detail. Your proactive approach in anticipating the needs of senior executives and prioritizing tasks will be essential for timely and effective support. To excel in this role, you should have prior experience in senior executive support, demonstrating proficiency in risk management, control enhancement, and adherence to regulations. Your ability to follow established procedures, exercise judgment based on experience, and possess key essential skills such as risk and controls, change management, business acumen, and strategic thinking will be crucial for success. Based in Noida, your primary objective will be to establish strong partnerships with senior leadership by developing and implementing employee communications strategies that drive engagement and alignment with the organization's goals. You will be responsible for leadership communication, business strategy alignment, culture and employee proposition communication, change delivery, crisis management, and capability building within the team. If you have leadership responsibilities, you are expected to embody the LEAD behaviours: Listen and be authentic, Energise and inspire, Align across the enterprise, and Develop others. For individual contributors, taking ownership of workload management, implementing processes effectively, and collaborating with team members to achieve shared objectives will be key aspects of your role. In addition to upholding the Barclays Values of Respect, Integrity, Service, Excellence, and Stewardship, you are encouraged to embody the Barclays Mindset of Empower, Challenge, and Drive. By continuously enhancing your understanding of operational principles, building strong relationships with stakeholders, and making informed decisions based on experience and best practices, you will contribute significantly to the success of the team and the broader organizational objectives.,

The ideal candidate will be responsible for a range of activities which will assist the organization's leadership. In this position, you should feel comfortable coordinating calendar appointments, managing communications, and planning events as necessary. You will be coordinating and scheduling calendar appointments, managing all incoming and outgoing communications, scheduling travel, planning events, sending mail to customers, coordinating with customers, Business Development Executives (BDEs), and clients. Moreover, you will be responsible for conducting client meetings, calendar scheduling, and email management. Supervising staff in accordance with company policies and procedures, coordinating with backend teams for appropriate requirements, preparing business plans, quotations, and invoicing will also be part of your role. Additionally, you will be involved in preparing agenda and minutes, as well as preparing and reviewing reports, spreadsheets, presentations, and finished documents related to executive assignments. Furthermore, you will be required to develop and maintain effective business contacts with vendors and services, as well as complete and submit expense reports. The qualifications for this position include a Bachelor's degree or equivalent, the ability to handle multiple tasks while staying organized, and the ability to travel.,

The ideal candidate for the Personal Assistant position at Allianz Services India will be highly organized, proactive, and possess excellent communication skills. You will be responsible for managing the CEO's calendar, coordinating with clients and peers, and ensuring the smooth functioning of the office. Your key responsibilities will include maintaining direct relationships with clients and peers, managing the CEO's schedule, handling high-profile visits, and collaborating with various divisions within the company. You will be expected to work professionally and effectively with all business pillars, support functions, and external contacts to meet management requirements. To excel in this role, you should have proven experience as a Personal Assistant supporting high-level executives, exceptional written and verbal communication skills, and strong organizational abilities. Maintaining confidentiality, networking skills, and proficiency in calendar management tools are essential requirements. You should also be proactive, adept at multitasking, and possess strong problem-solving skills. As a Personal Assistant, you will be required to handle sensitive information with discretion, demonstrate excellent PowerPoint skills, and be flexible in working hours to align with the CEO's schedule. Your ability to prioritize tasks, address urgent matters promptly, and ensure smooth operations even in challenging situations will be crucial to your success in this role.,

EVC Ventures, a private equity fund with over $100mm in management, is seeking an Executive Assistant to Anjli Jain, based out of Miami, FL. The role is located in Gurgaon with working hours from 2pm to 11pm ET. As the Executive Assistant, your responsibilities will include managing the calendar for the Chairman, setting up reminders to ensure punctuality for appointments, and handling all personal and professional travel arrangements. This involves booking flights, hotels, car rentals, and organizing activities. Additionally, you will be tasked with researching and identifying the best places for business meetings, dining, shopping, and sightseeing. Managing travel budgets and reporting expenses will also be part of your duties. Appointment setting is another key aspect of the role, requiring you to coordinate and confirm work and personal appointments for the Chairman. You will also be responsible for conducting research on local contractors and service providers, including reviews and pricing. Furthermore, as a Document Administrator, you will manage the Chairman's e-files or physical file storage, which includes organizing information on contacts, projects, and vendors, as well as handling personal and professional mail. In terms of finances and budgets, you will be expected to track receipts and expenses related to approved purchases, as well as prepare and report against budgets. The ideal candidate for this position should be detail-oriented, possess exceptional organizational skills, and demonstrate the ability to proactively anticipate needs. Strong communication skills, both written and verbal, are essential, along with a sharp and driven work ethic. Furthermore, you should exhibit maturity, discretion, and professionalism when handling confidential information. The ability to multitask, prioritize effectively, and remain composed in a fast-paced environment is crucial. Proficiency in Microsoft Office applications such as Outlook, Word, Excel, and Teams is required, along with comfort with technology. A positive attitude, access to reliable transportation, a driver's license, and a minimum of 3 years of experience supporting executive C-Level management are also preferred qualifications for this role.,

As a part of this role, you will be responsible for managing calendars by scheduling appointments, meetings, and travel arrangements efficiently. You will also handle communication tasks such as answering calls, responding to emails, and drafting correspondence professionally. Meeting coordination will be a key aspect of your responsibilities which includes organizing logistics for meetings, preparing agendas, and taking minutes accurately. Additionally, you will be involved in document management by creating, organizing, and maintaining files and records systematically. Another important task will be making travel arrangements by booking flights, accommodations, and transportation effectively.,