1778 Calendar Management Jobs - Page 17

As an Executive Assistant to the Managing Director, your primary responsibility will be to handle communication and representation tasks efficiently. This includes drafting and responding to emails, messages, and business correspondence on behalf of the MD. You will also be required to screen and manage incoming calls, meeting requests, and coordinate with internal and external stakeholders. Additionally, you will represent the MD in preliminary discussions and ensure a smooth communication flow across departments. In terms of calendar, travel, and meeting management, you will play a crucial role in managing the MD's calendar, scheduling appointments, and handling travel logistics and itineraries. You will be responsible for organizing internal and external meetings, ensuring all pre-read materials, agendas, and follow-ups are taken care of promptly. As part of business coordination and follow-ups, you will coordinate cross-functional updates and ensure follow-through on action items discussed in meetings. Moreover, you will assist in reviewing documents, reports, and presentations before submission to the MD while maintaining confidentiality with sensitive information. In providing strategic and administrative support, you will help prioritize and filter tasks for the MD to ensure strategic focus and time efficiency. Acting as a bridge between the MD and senior leadership, clients, and partners will be essential. Additionally, you will offer administrative support, including minutes of meetings, documentation, filing, and task tracking. This is a full-time, permanent position that requires a reliable commute to Jalandhar, Punjab. The ideal candidate should have at least 3 years of experience as an Executive Assistant to an MD/CEO, fluency in English, and the ability to work in person.,

Job Title: Executive Assistant to Senior Leadership Experience: 5+ years Location: Bangalore/ Hyderabad/ Chennai/ Vadodara Job Timings: 6 PM IST to 3 AM IST The Role: The Executive Assistant supports the company Executive in an administrative capacity and is responsible for daily activities like calendar management, mail, filing, screening calls, expenses processing and other similar projects. Responsibilities: Manage appointments and calendar for the Executives Sort and file incoming mail & faxes Submit the expense reimbursement requests for the Executive Screen calls and communicate the relevant messages back to the executives Takes notes during meetings Anticipate and prepare materials needed for conferences, correspondence, appointments, telephone calls, etc. Coordinate meeting schedules and make arrangements as necessary Monitor the Executives schedule, coordinate travel arrangements, off-site meetings, and conference calls Maintain a clean work environment for Executive by regularly filing and sorting documents, binders, presentations, etc. Other personal assistant tasks as required Role Requirements Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) Excellent communication Motivated Organized Attention to detail Willingness to learn Energetic Flexible Ability to work with minimal supervision Outside of the box thinking Proactive Must take initiative About Ascendion: Ascendion is a leading provider of AI-first software engineering services. Our applied AI, software engineering, cloud, data, experience design, and talent transformation capabilities accelerate innovation for Global 2000 clients. Ascendion is headquartered in New Jersey. In addition to our remote/hybrid workforce, we have a presence in 12 countries and 40+ global offices across North America, Europe, and APAC. We are committed to building technology powered by Generative AI with an inclusive workforce, service to our communities, and a vibrant culture.

As an Executive Assistant to the Founder of Askknatural, you will play a key role in ensuring the smooth operations and effective communication within the organization. Your primary responsibility will involve managing the founder's calendar, travel arrangements, and daily priorities. Additionally, you will be responsible for coordinating with clients and team members, tracking renewals, tasks, and team updates, managing emails and communication, as well as providing support for personal and professional administrative tasks. This is a full-time position based in Mumbai, requiring your presence at the founder's office as well as occasional travel with the founder when necessary. Your ability to stay organized, maintain confidentiality, and execute tasks promptly will be crucial for success in this role. Fluency in both English and Hindi is essential, and prior experience in supporting founders or leadership roles would be advantageous. If you are a highly organized, discreet, and efficient individual looking to work closely with a dynamic founder in a fast-paced environment, we encourage you to apply for this position by sending your resume to HR@askknatural.in.,

Wipro Limited is a leading technology services and consulting company dedicated to creating innovative solutions that cater to clients" most intricate digital transformation requirements. With a global presence spanning across 65 countries and a workforce of over 230,000 professionals and business partners, Wipro is committed to helping customers, colleagues, and communities thrive in a constantly evolving world. If you are looking to join a dynamic and forward-thinking organization, Wipro is the place for you. **Executive Assistant** Join Wipro Technologies as an Executive Assistant and become an integral part of our leadership team, enhancing their productivity and effectiveness. Your exceptional organizational skills will play a crucial role in managing calendars, coordinating travel arrangements, processing expenses, and facilitating communications. As an Executive Assistant, your focus on collaboration will ensure that all commitments are met efficiently and in a timely manner. **Key Responsibilities:** **Calendaring:** - Maintain and organize your Manager's Outlook calendar, scheduling meetings effectively. - Handle meeting invitations, resolving conflicts, and suggesting alternative solutions when necessary. - Monitor participant acceptances and recommend rescheduling as needed. - Manage Global Time Zones for seamless interaction across Wipro's global locations. - Prioritize senior executives" calendar requests, giving precedence to customer meetings. - Arrange meeting logistics including venue selection, catering, and IT requirements. - Prepare post-meeting materials and assist in scheduling follow-up engagements. - Utilize tools like MS Tasks to manage action items and ensure nothing is overlooked. **Travel & Visa Management:** - Coordinate travel bookings aligned with scheduled meetings and budget constraints. - Anticipate visa requirements for international travel and track passport renewal timelines. - Offer recommendations for customer or team interactions based on travel itineraries. **Expense Management:** - Process expense claims promptly and follow up on reimbursement status. - Collect necessary receipts and highlight claims needing additional justification. **Contact Management:** - Manage your Manager's Outlook contacts to ensure accuracy and relevance. - Maintain a Go-To list for HR, IT, and administrative communications for swift issue resolution. - Track customer meeting details and maintain an organized database for future reference. **Additional Responsibilities:** - Utilize platforms like MyWipro for administrative tasks and request approvals. - Engage in optional activities such as providing feedback after team events and ensuring branding consistency in communications. **Required Competencies:** The ideal candidate should possess the following core competencies: - Client Centricity - Passion for Results - Execution Excellence - Collaborative Working - Learning Agility - Problem Solving & Decision Making - Effective Communication **About Wipro Technologies:** At Wipro Technologies, our vision is to be a comprehensive digital transformation partner for our clients, reinventing digital experiences and empowering organizations to achieve their goals. Our culture values diversity, inclusivity, and excellence, fostering a collaborative environment where every voice is heard and respected. **Company Overview:** Wipro Technologies leads the way in technology services, offering solutions that redefine how businesses operate in the digital age. With a focus on innovation and service excellence, we strive to understand our clients" unique challenges and provide unmatched services to support their growth. We celebrate diversity, recognizing that different perspectives drive innovation and create a vibrant workforce. If you are inspired by reinvention and seek a purpose-driven environment that encourages personal and professional growth, Wipro is the place for you. Join us in designing your own reinvention and realizing your ambitions. Applications from individuals with disabilities are encouraged and welcomed at Wipro.,

Key Responsibilities: Executive Assistant Duties: Provide administrative support to the Director/CEO including calendar management, scheduling meetings, and travel coordination. Prepare reports, presentations, and other confidential documents. Handle internal and external communications on behalf of the management. Coordinate and follow up on action items from meetings. Manage expense reports and reimbursements. Maintain an organized filing system for important and confidential company documents. HR Responsibilities: Assist in recruitment by coordinating interviews, onboarding, and documentation. Maintain employee records, attendance, and leave tracking. Assist in payroll coordination and statutory compliance. Organize employee engagement activities and internal events. Support in performance review processes and employee feedback collection. Address basic employee queries regarding HR policies and procedures. Key Responsibilities: Executive Assistant Duties: Provide administrative support to the VP of Operations including calendar management, scheduling meetings, and travel coordination. Prepare reports, presentations, and other confidential documents. Handle internal and external communications on behalf of the management. Coordinate and follow up on action items from meetings. Manage expense reports and reimbursements. Maintain an organized filing system for important and confidential company documents. HR Responsibilities: Assist in recruitment by coordinating interviews, onboarding, and documentation. Maintain employee records, attendance, and leave tracking. Assist in payroll coordination and statutory compliance. Organize employee engagement activities and internal events. Support in performance review processes and employee feedback collection. Address basic employee queries regarding HR policies and procedures.

This position reports directly to the CEO and requires you to work independently. Often considered the right hand person, you will filter and attend to the day-to-day functions that are part of the executive's role so that the executive can focus on high-level leadership and strategy functions. Your responsibilities will include problem-solving, meeting precise deadlines, and working in a team-oriented environment. You will also liaise with business customers and other company stakeholders. Managing the executive's calendar, scheduling meetings, appointments, and events according to varying time zones will be a key part of your role. Additionally, you will screen and prioritize phone calls, emails, and other communications on behalf of the executive. Planning the executive's travel arrangements, including flight bookings, accommodations, transportation, and creating itineraries for business trips will also be under your purview. Creating and editing documents, reports, and presentations to support the executive in their work is an essential part of this role. A savvy individual with travel experience and a valid passport is required. Organizing key documents, ensuring secure filing and record-keeping, reporting expenses, and managing office supplies efficiently are also part of your responsibilities. You will act as the initial point of contact for the executive and respond to internal and external stakeholders promptly and professionally. Soft Skills - Minimum 3 years of experience in executive administration, project coordination, or a related field. - Strong communication, analytical, attention to detail, critical thinking, presentation, and grammatical skills are a must. - Bachelor's degree in business, communications, organizational leadership, or a related field of study is a plus. - Proficiency with cloud-based CRM and accounting programs is a plus. - Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Workspace. - Fluency in English is a must. Qualifications - Bachelor's degree in Engineering, Commerce, or Arts is a must. Additional Information - Work Location: Bangalore - Working Hours: 12:00 AM to 09:00 PM, evenings and weekends required as needed. Work hours vary depending on workload and time zone factors regularly. - Designation: Administrative Assistant - Compensation: Based on experience - Contract: Permanent with a 3-month probationary period.,

The ideal candidate will provide top-level assistance for high-level executives. You should be well-organized and comfortable scheduling meetings and responding to emails on the executive's behalf. Additionally, you should be able to draft documents and assist the executive with meeting preparations. Responsibilities include calendar management for executives, aiding the executive in preparing for meetings, responding to emails and document requests on behalf of executives, and drafting slides, meeting notes, and documents for executives. Qualifications for this role include a Bachelor's degree or equivalent experience, proficiency in the Microsoft Office suite, experience in managing multiple priorities, administrative coordination, and logistics. You should be well-organized, detail-oriented, have the ability to multi-task with excellent follow-up skills, and possess strong written and verbal communication skills.,

Responsibilities : - Act as the point of contact among executives, employees, clients and other external partners - Manage information flow in a timely and accurate manner - Manage CEO's calendar and set up meetings - Make travel and accommodation arrangements - Track daily expenses and prepare weekly, monthly or quarterly reports - Take minutes during meetings Requirements : - 5 to 10 years of work experience as an Executive Assistant, Personal Assistant or similar role - Excellent MS Office knowledge - Outstanding organizational and time management skills - Excellent verbal and written communications skills - Discretion and confidentiality - Bachelors' Degree.

Job Title: Executive Assistant to VP - MEP. Base Location: Juinagar, Navi Mumbai. (Regional Office) Job Summary: We are looking for a dynamic and detail-oriented Business Coordinator to support the Vice President MEP in driving operational efficiency and business coordination across projects. The role involves calendar management, internal and external communication, data handling, and cross-functional coordination. The ideal candidate will be organized, proactive, and capable of working in a fast-paced real estate and construction environment. Key Responsibilities: Provide end-to-end business and administrative support to the VP MEP, enabling seamless daily operations. Coordinate and manage schedules, calendar invites, meetings, travel arrangements, and logistics. Prepare reports, presentations and correspondence; ensure timely follow-ups on key action points. Liaise between internal teams, consultants, and external vendors to ensure timely flow of information. Track departmental progress, maintain project trackers, and support with documentation and record-keeping. Organize review meetings, project updates, and key stakeholder engagements. Support in preparing data for business reviews, budgeting, and strategic planning. Ensure all communication and documentation is handled with the highest level of professionalism and confidentiality. Requirements: 3-6 years of experience in a business coordination, executive assistant, or project support role. Strong organizational and multitasking skills, with a structured and detail oriented approach. Excellent communication and interpersonal skills to manage relationships across levels. Proficiency in MS Office (Excel, PowerPoint, Outlook), Google Suite, and collaborative tools. Ability to prioritize work and manage multiple tasks under tight deadlines. Professional demeanor with discretion in handling sensitive and confidential matters. Preferred Skills: Prior experience in the real estate, construction, or infrastructure sectors. Exposure to project management principles and construction workflows, especially in MEP. Interested candidates may apply with the updated CV to jesmin.pappachan@panchshil.com

Job Opening: EA To Director We are hiring for the position of Secretary for a reputed MNC based in Jui Nagar. Graduate (mandatory), Proficiency in Advanced Excel, Maximum age limit: 38 years Kindly share your updated CV at saniya@seaandbeyond.com.

Role Overview: The Executive Assistant will work as a shadow to the CEO, focusing on internal and external coordination, MIS reporting, tracking performance, and interpreting business data and trends. Calendar and travel management . Key Responsibilities: • Serve as a key support to the CEO in business execution and day-to-day priorities • Liaised with internal and external stakeholders to ensure timely follow-ups. • Coordinate with cross-functional teams like marketing, HR etc. • Maintain documentation, reports, and confidential records. • Prepare and manage MIS reports, dashboards, and review presentations. • Maintain documentation, reports, and confidential records. • Manage calendar and travel arrangements and assist in scheduling key meetings. • Manage the social media account like LinkedIn Handle correspondence & emails Candidate Profile: • Any Graduate or postgraduate (preferably from finance background). • 25 years of experience as an EA or similar role. • Experience in the financial industry is highly preferred. • Excellent verbal & written communication skill • Coordination and follow-up abilities. • High degree of discretion, integrity, and attention to detail. • Self-motivated and capable of working directly under senior leadership. Why Join Us? • Strategic role working closely with the CEO. • A dynamic role that blends business analytics, coordination, and execution. • Be part of a growing and process-driven organization.

Role & responsibilities : Candidate should be excellent in communication, should be aware about advance excel, experience in travel and hotel booking, CRM management, vendor management. Preferred candidate profile

Key Responsibilities Executive Support : Provide end-to-end administrative support to the CGCO including complex calendar management across global time zones, travel arrangements , and meeting preparation . Stakeholder Management : Act as the first point of contact between the executive and internal/external stakeholders; manage communication flow professionally and efficiently. Communication & Documentation : Prepare, proofread, and format presentations , reports, and executive-level communication materials with utmost accuracy and professionalism. Meeting Coordination : Schedule, organize, and facilitate internal/external meetings, including agenda creation , note-taking , and follow-ups . Confidentiality & Discretion : Handle confidential business and personnel information with the highest degree of sensitivity and integrity. Project Coordination : Assist in tracking ongoing projects , tasks, and deliverables for executive oversight. Collaborate with cross-functional teams when needed. Event & Travel Logistics : Organize logistics for business events, virtual and in-person meetings, including meal arrangements , venue research, and hospitality coordination. Global Time Zone Scheduling : Work closely with other Executive Assistants and vendors/clients to manage complex scheduling across time zones such as US, UK, and India . Required Qualifications & Skills Experience : Minimum 6 years as an Executive Assistant or Personal Assistant, including direct support to C-level executives , preferably in multinational or global organizations. Communication Skills : Exceptional verbal and written English communication . Highly presentable and polished in both digital and in-person interactions. Technical Proficiency : Skilled in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word), calendar tools, video conferencing platforms (Teams/Zoom). Interpersonal & Organizational Abilities : Excellent time management and prioritization High attention to detail Ability to work independently and take initiative Demonstrates professional judgment and discretion Work Ethic : Stable career history with no frequent job-hopping Willingness to work hybrid night shift aligned with U.S. time zones Comfortable working with high-level stakeholders

One of my Clients, an Indian Agritech firm headquartered in Gurgaon with presence in 16 countries is looking for an Executive Assistant to CEO. Position: EA to CEO Responsibilities : - Act as the point of contact among executives, employees, clients and other external partners - Manage information flow in a timely and accurate manner - Manage CEO's calendar and set up meetings - Make travel and accommodation arrangements - Track daily expenses and prepare weekly, monthly or quarterly reports - Take minutes during meetings Requirements : - 5 to 10 years of work experience as an Executive Assistant, Personal Assistant or similar role - Excellent MS Office knowledge - Outstanding organizational and time management skills - Excellent verbal and written communications skills - Discretion and confidentiality - Bachelors' Degree Interested candidates may send their resume with their current CTC and notice period details.

One of my Clients, an Indian Agritech firm headquartered in Gurgaon with presence in 16 countries is looking for an Executive Assistant to CEO. Position: EA to CEO Responsibilities : - Act as the point of contact among executives, employees, clients and other external partners - Manage information flow in a timely and accurate manner - Manage CEO's calendar and set up meetings - Make travel and accommodation arrangements - Track daily expenses and prepare weekly, monthly or quarterly reports - Take minutes during meetings Requirements : - 5 to 10 years of work experience as an Executive Assistant, Personal Assistant or similar role - Excellent MS Office knowledge - Outstanding organizational and time management skills - Excellent verbal and written communications skills - Discretion and confidentiality - Bachelors' Degree Interested candidates may send their resume with their current CTC and notice period details.

One of my Clients, an Indian Agritech firm headquartered in Gurgaon with presence in 16 countries is looking for an Executive Assistant to CEO. Position: EA to CEO Responsibilities : - Act as the point of contact among executives, employees, clients and other external partners - Manage information flow in a timely and accurate manner - Manage CEO's calendar and set up meetings - Make travel and accommodation arrangements - Track daily expenses and prepare weekly, monthly or quarterly reports - Take minutes during meetings Requirements : - 5 to 10 years of work experience as an Executive Assistant, Personal Assistant or similar role - Excellent MS Office knowledge - Outstanding organizational and time management skills - Excellent verbal and written communications skills - Discretion and confidentiality - Bachelors' Degree Interested candidates may send their resume with their current CTC and notice period details.

One of my Clients, an Indian Agritech firm headquartered in Gurgaon with presence in 16 countries is looking for an Executive Assistant to CEO. Position: EA to CEO Responsibilities : - Act as the point of contact among executives, employees, clients and other external partners - Manage information flow in a timely and accurate manner - Manage CEO's calendar and set up meetings - Make travel and accommodation arrangements - Track daily expenses and prepare weekly, monthly or quarterly reports - Take minutes during meetings Requirements : - 5 to 10 years of work experience as an Executive Assistant, Personal Assistant or similar role - Excellent MS Office knowledge - Outstanding organizational and time management skills - Excellent verbal and written communications skills - Discretion and confidentiality - Bachelors' Degree Interested candidates may send their resume with their current CTC and notice period details.

One of my Clients, an Indian Agritech firm headquartered in Gurgaon with presence in 16 countries is looking for an Executive Assistant to CEO. Position: EA to CEO Responsibilities : - Act as the point of contact among executives, employees, clients and other external partners - Manage information flow in a timely and accurate manner - Manage CEO's calendar and set up meetings - Make travel and accommodation arrangements - Track daily expenses and prepare weekly, monthly or quarterly reports - Take minutes during meetings Requirements : - 5 to 10 years of work experience as an Executive Assistant, Personal Assistant or similar role - Excellent MS Office knowledge - Outstanding organizational and time management skills - Excellent verbal and written communications skills - Discretion and confidentiality - Bachelors' Degree Interested candidates may send their resume with their current CTC and notice period details.

One of my Clients, an Indian Agritech firm headquartered in Gurgaon with presence in 16 countries is looking for an Executive Assistant to CEO. Position: EA to CEO Responsibilities : - Act as the point of contact among executives, employees, clients and other external partners - Manage information flow in a timely and accurate manner - Manage CEO's calendar and set up meetings - Make travel and accommodation arrangements - Track daily expenses and prepare weekly, monthly or quarterly reports - Take minutes during meetings Requirements : - 5 to 10 years of work experience as an Executive Assistant, Personal Assistant or similar role - Excellent MS Office knowledge - Outstanding organizational and time management skills - Excellent verbal and written communications skills - Discretion and confidentiality - Bachelors' Degree Interested candidates may send their resume with their current CTC and notice period details.

One of my Clients, an Indian Agritech firm headquartered in Gurgaon with presence in 16 countries is looking for an Executive Assistant to CEO. Position: EA to CEO Responsibilities : - Act as the point of contact among executives, employees, clients and other external partners - Manage information flow in a timely and accurate manner - Manage CEO's calendar and set up meetings - Make travel and accommodation arrangements - Track daily expenses and prepare weekly, monthly or quarterly reports - Take minutes during meetings Requirements : - 5 to 10 years of work experience as an Executive Assistant, Personal Assistant or similar role - Excellent MS Office knowledge - Outstanding organizational and time management skills - Excellent verbal and written communications skills - Discretion and confidentiality - Bachelors' Degree Interested candidates may send their resume with their current CTC and notice period details.

One of my Clients, an Indian Agritech firm headquartered in Gurgaon with presence in 16 countries is looking for an Executive Assistant to CEO. Position: EA to CEO Responsibilities : - Act as the point of contact among executives, employees, clients and other external partners - Manage information flow in a timely and accurate manner - Manage CEO's calendar and set up meetings - Make travel and accommodation arrangements - Track daily expenses and prepare weekly, monthly or quarterly reports - Take minutes during meetings Requirements : - 5 to 10 years of work experience as an Executive Assistant, Personal Assistant or similar role - Excellent MS Office knowledge - Outstanding organizational and time management skills - Excellent verbal and written communications skills - Discretion and confidentiality - Bachelors' Degree Interested candidates may send their resume with their current CTC and notice period details.

One of my Clients, an Indian Agritech firm headquartered in Gurgaon with presence in 16 countries is looking for an Executive Assistant to CEO. Position: EA to CEO Responsibilities : - Act as the point of contact among executives, employees, clients and other external partners - Manage information flow in a timely and accurate manner - Manage CEO's calendar and set up meetings - Make travel and accommodation arrangements - Track daily expenses and prepare weekly, monthly or quarterly reports - Take minutes during meetings Requirements : - 5 to 10 years of work experience as an Executive Assistant, Personal Assistant or similar role - Excellent MS Office knowledge - Outstanding organizational and time management skills - Excellent verbal and written communications skills - Discretion and confidentiality - Bachelors' Degree Interested candidates may send their resume with their current CTC and notice period details.

Company:- Reputed Stock Broking Company Location:- Kolkata Salary:- Upto 45K In hand JD- Administrative Support Calendar Management Information Management Professionalism Relationship Building Documentation and Confidentiality Travel Management Required Candidate profile B.Com/ BBA/ MBA. Min. 3- 5 years exp. in Executive Assistant to Director/ MD/ GM, Very Good Communication Skills in English CALL INFO:-- Namrata- 8910291069 Arijit- 9748042221 Benchmark Global

Should have strong exposure in Executive Assistant to MD/CEO/Directors corporate office. should have technical knowledge. Manage emails, information, & other Communications; answer where possible highlight and prioritize those that need MD attention. Required Candidate profile Candidate should be from Faridabad Only or ready to relocate for Faridabad.

Responsibilities : - Act as the point of contact among executives, employees, clients and other external partners - Manage information flow in a timely and accurate manner - Manage CEO's calendar and set up meetings - Make travel and accommodation arrangements - Track daily expenses and prepare weekly, monthly or quarterly reports - Take minutes during meetings Requirements : - 5 to 10 years of work experience as an Executive Assistant, Personal Assistant or similar role - Excellent MS Office knowledge - Outstanding organizational and time management skills - Excellent verbal and written communications skills - Discretion and confidentiality - Bachelors' Degree