Role & responsibilities 1. Inventory Management Maintain accurate and up-to-date records of all finished goods received, stored, and dispatched. Conduct routine stock audits and cycle counts to ensure inventory integrity. Monitor inventory levels and promptly report discrepancies or shortages. 2. Storage and Organization Ensure organized and optimized storage of finished goods for easy identification and retrieval. Apply inventory management principles such as FIFO (First-In-First-Out) and FEFO (First-Expiry-First-Out) where applicable. 3. Interdepartmental Coordination Liaise with QA/QC for timely clearance and acceptance of finished goods. Coordinate with the Dispatch team to ensure shipment readiness. Interface with Sales and PPC teams to align inventory with order requirements and production planning. 4. Documentation & ERP/SAP Updates Maintain essential documentation including stock registers, transfer notes, and movement logs. Ensure timely and accurate updates in SAP systems to reflect real-time inventory status. 5. Quality Compliance Verify that all stored goods meet internal quality and safety standards. Segregate and report non-conforming products as per SOPs and quality guidelines. 6. Team & Manpower Supervision Supervise store assistants and labourers engaged in FG store operations. Ensure team compliance with safety regulations and operational protocols. 7. Dispatch Coordination Ensure timely staging of finished goods for dispatch based on dispatch plans and priorities. Support dispatch operations to meet urgent shipment requirements. 8. Housekeeping & Safety Maintain cleanliness, orderliness, and safety in the FG store area. Ensure proper labelling, tagging, and storage of all inventory in line with SOPs. 9. Compliance with Certifications & Standards Prepare and maintain records in compliance with applicable standards and certifications (e.g., ISO, GMP).

Role & responsibilities Ensuring the packing team completes all packing activities in strict adherence to Standard Operating Procedures (SOPs) and the daily dispatch plan. Printing, verifying, and ensuring proper placement of labels on packed goods as per SOPs prior to dispatch. Monitoring and ensuring that all materials are packed and ready for dispatch according to the scheduled timelines. Coordinating with the Finished Goods (FG) store to ensure timely availability and procurement of materials required for dispatch. Supervising the loading of goods to ensure it is executed accurately by the packing team in accordance with the packing list. Liaising with transporters to confirm timely vehicle arrival, oversee loading activities, and verify the accuracy of Lorry Receipts (LRs). Tracking all shipments and maintaining follow-up with transporters to ensure timely and accurate delivery to customers. Providing assistance to the dispatch officer and other team members in routine and ad hoc dispatch-related activities. Taking complete ownership of assigned dispatch responsibilities and proactively addressing and resolving any operational issues that may arise.

Role & responsibilities Dispatch Planning & Coordination : Liaise with the PPC Head to plan daily dispatches in alignment with production and dispatch schedules. Oversee dispatch planning, vehicle arrangements, and coordination with transporters. Customer Communication : Ensure timely communication of all customer-related dispatch activities to the PPC Head. Initiate corrective actions when necessary to avoid delays or issues. Monitoring & Tracking : Monitor and track all daily dispatches to ensure timely delivery and maintain high levels of customer satisfaction. Standardization of Dispatch Processes : Ensure accuracy, consistency, and repeatability in labelling, packing, and dispatch documentation. Develop and implement Standard Operating Procedures (SOPs) for all related processes. Export Coordination : Coordination with the team to ensure effective planning and timely execution of export shipments. Freight Management : Negotiate freight rates and contractual agreements with logistics service providers to ensure cost-effective, reliable, and seamless delivery solutions. Packing Material Inventory : Monitor inventory levels and plan procurement of packing materials to avoid shortages or overstocking. Sales Support : Support the Sales team with urgent or critical dispatch requirements as needed on a case-by-case basis. Cost Optimization : Continuously monitor logistics costs and identify opportunities for cost savings. Implement measures to close identified gaps. Vendor & Transport Coordination : Coordinate with vendors and transporters, verify bills, and prepare reports such as Goods in Transit (GIT) and freight cost analysis. MIS Reporting : Prepare monthly MIS reports focusing on dispatch timelines and error-free performance. Store Coordination : Work with the Stores department as needed to ensure accurate inventory data capture. Process Improvement Initiatives : Identify and implement improvements to existing logistics and dispatch systems and processes. Damage & Claims Handling : Assist in resolving issues related to damaged goods, insurance claims, and materials returned due to transport damage. QMS Compliance & Transporter Management : Maintain documentation as per AS9100D Quality Management System requirements. Identify and evaluate new transporters and update the existing transporter database accordingly.

Role & responsibilities Developing Safety Policies Drafted and implemented comprehensive safety policies and procedures in compliance with local laws and international standards. Conducting Risk Assessments Identified workplace hazards and evaluated risks associated with tasks and processes. Recommended and implemented effective control measures to mitigate risks. Ensuring Compliance Monitored adherence to ISO, EHS, and OH&S safety standards. Conducted regular safety audits and inspections to ensure continual compliance and safe work conditions. Training and Awareness Organized safety training programs for employees at all levels. Fostered a strong safety culture and environmental awareness throughout the organization. Accident Investigation Investigated workplace incidents to identify root causes. Prepared detailed incident reports and executed corrective and preventive actions to avoid recurrence. Emergency Preparedness Developed and maintained emergency response plans. Conducted drills and preparedness exercises for scenarios like fire, chemical spills, and other emergencies. Environmental Management Ensured compliance with environmental legislation and standards. Managed waste disposal, pollution control, and environmental sustainability initiatives.

Role & responsibilities Posting accounting entries in SAP for purchases, expenses, fixed assets, and other financial transactions. Managing and recording the petty cash transactions. Maintaining proper documentation and ensure accurate filing of all data in SAP. Entering the production-related entries into the system. Maintaining the fixed assets register. Ensuring the TDS and GST compliance. Preparing and sending the monthly GST report, including RCM job work details, summaries, and in-and-out transactions. Following up with GST non-filers for timely filing or initiate actions to stop payments. Conducting the creditor scrutiny for creditors. Identify and ensure timely payments to MSME creditors within the specified time limits. Verification of the stock entries, both physically and in the system, to ensure accuracy. Preparing and maintaining the MIS Reports Coordinating and providing the necessary details to auditors of the company. Preferred candidate profile Proficiency in SAP and accounting software. Thorough knowledge of taxation and MSME regulations. Strong organizational and documentation skills.

Role & responsibilities Booking and Coordination of Air & Ocean Shipment Logistics. Placing an enquiry with Freight Forwarders for the freight quotes and vessel/flight schedules against orders recd. Sharing details with HOD and taking approval for the rates. Check material readiness dates & cargo dimensions with Shipper in case of imports and factory people in case of exports and plan schedule accordingly. Liasoning with forwarder and taking regular follow up regarding material recd. from shipper as per schedule and vessel sailing on time. Following up with shipper for final shipping copy documents once vessel sails for imports. Following up with shipper for originals negotiated through banking channel for imports. Following up for freight rates with the forwarders for request recd. from sales team and sharing details with landing costs. Confirming material receipt with factory people for imports and for exports with forwarders at their w/h. Documentation. Checking and approving shipping documents (invoice, packing list, BL, import & export checklist and related documents). Sending the originals collected from bank to forwarder for clearance of cargo after taking required signatures on the import BL's. Preparing COO declarations based on the FTA recd. from shipper for imports. Eway bill issuance for transports from ports to factory. Following up with bank for import documents receipt and sending acceptance letters and collecting originals from bank. Arranging and compiling complete set of shipping documents for exports and sending via email as well originals via courier to consignee. Maintaining records of customs duty payments as well LC payments (dates and values). UN approved documentation and packing related follow-up for dangerous goods. LC issuance process Sending application to bank - after receiving draft from bank getting confirmed from the shipper and confirming with bank for final issuance and sharing the transmitted copy with the buyer. Export incentives documentation and process/ follow-ups. Maintaining and sharing Import export detailed list for audit purpose. EBRC applications and follow-ups from bank. Bill of Entry submissions in bank. Bank Documentation. Liasoning with bank for LC payments. Preparing documents required for inward remittance on receipt of funds and sending to bank. Bank guarantee issuance - confirming validity from concerned salesperson, preparing BG application and sending to bank - follow-up for limits sanctioned with bank - on issuance collect the BG from bank and send. IEC updating once a year on the DGFT website.

Role & responsibilities Booking and Coordination of Air & Ocean Shipment Logistics. Placing an enquiry with Freight Forwarders for the freight quotes and vessel/flight schedules against orders recd. Sharing details with HOD and taking approval for the rates. Check material readiness dates & cargo dimensions with Shipper in case of imports and factory people in case of exports and plan schedule accordingly. Liasoning with forwarder and taking regular follow up regarding material recd. from shipper as per schedule and vessel sailing on time. Following up with shipper for final shipping copy documents once vessel sails for imports. Following up with shipper for originals negotiated through banking channel for imports. Following up for freight rates with the forwarders for request recd. from sales team and sharing details with landing costs. Confirming material receipt with factory people for imports and for exports with forwarders at their w/h. Documentation. Checking and approving shipping documents (invoice, packing list, BL, import & export checklist and related documents). Sending the originals collected from bank to forwarder for clearance of cargo after taking required signatures on the import BL's. Preparing COO declarations based on the FTA recd. from shipper for imports. Eway bill issuance for transports from ports to factory. Following up with bank for import documents receipt and sending acceptance letters and collecting originals from bank. Arranging and compiling complete set of shipping documents for exports and sending via email as well originals via courier to consignee. Maintaining records of customs duty payments as well LC payments (dates and values). UN approved documentation and packing related follow-up for dangerous goods. LC issuance process Sending application to bank - after receiving draft from bank getting confirmed from the shipper and confirming with bank for final issuance and sharing the transmitted copy with the buyer. Export incentives documentation and process/ follow-ups. Maintaining and sharing Import export detailed list for audit purpose. EBRC applications and follow-ups from bank. Bill of Entry submissions in bank. Bank Documentation. Liasoning with bank for LC payments. Preparing documents required for inward remittance on receipt of funds and sending to bank. Bank guarantee issuance - confirming validity from concerned salesperson, preparing BG application and sending to bank - follow-up for limits sanctioned with bank - on issuance collect the BG from bank and send. IEC updating once a year on the DGFT website.