Assistant Manager - Logistics

Job Description

Role & responsibilities Dispatch Planning & Coordination : Liaise with the PPC Head to plan daily dispatches in alignment with production and dispatch schedules. Oversee dispatch planning, vehicle arrangements, and coordination with transporters. Customer Communication : Ensure timely communication of all customer-related dispatch activities to the PPC Head. Initiate corrective actions when necessary to avoid delays or issues. Monitoring & Tracking : Monitor and track all daily dispatches to ensure timely delivery and maintain high levels of customer satisfaction. Standardization of Dispatch Processes : Ensure accuracy, consistency, and repeatability in labelling, packing, and dispatch documentation. Develop and implement Standard Operating Procedures (SOPs) for all related processes. Export Coordination : Coordination with the team to ensure effective planning and timely execution of export shipments. Freight Management : Negotiate freight rates and contractual agreements with logistics service providers to ensure cost-effective, reliable, and seamless delivery solutions. Packing Material Inventory : Monitor inventory levels and plan procurement of packing materials to avoid shortages or overstocking. Sales Support : Support the Sales team with urgent or critical dispatch requirements as needed on a case-by-case basis. Cost Optimization : Continuously monitor logistics costs and identify opportunities for cost savings. Implement measures to close identified gaps. Vendor & Transport Coordination : Coordinate with vendors and transporters, verify bills, and prepare reports such as Goods in Transit (GIT) and freight cost analysis. MIS Reporting : Prepare monthly MIS reports focusing on dispatch timelines and error-free performance. Store Coordination : Work with the Stores department as needed to ensure accurate inventory data capture. Process Improvement Initiatives : Identify and implement improvements to existing logistics and dispatch systems and processes. Damage & Claims Handling : Assist in resolving issues related to damaged goods, insurance claims, and materials returned due to transport damage. QMS Compliance & Transporter Management : Maintain documentation as per AS9100D Quality Management System requirements. Identify and evaluate new transporters and update the existing transporter database accordingly.