1778 Calendar Management Jobs - Page 20

Responsibilities: * Manage executive schedule & travel plans * Draft letters & manage correspondence * Coordinate meetings & events * Oversee secretarial operations * Provide administrative support Annual bonus Provident fund

Location: Nariman point Role & responsibilities: Organize and maintain the Directors calendar, meetings, and appointments. Plan and coordinate domestic/international travel, including itineraries and accommodations. Draft, review, and manage emails, reports, and other communications on behalf of the Director. Prepare agendas, take minutes, and follow up on action items from meetings. Handle confidential documents, manage files, and ensure smooth office operations. Monitor deadlines and support execution of key initiatives. Maintain confidentiality and represent the Director with professionalism. Preferred candidate profile 2-5 years of experience as a Personal Assistant/Executive Assistant supporting senior management Experience handling travel logistics and calendar management. Strong organizational, multitasking, and time management abilities. Familiarity with Kerala or Tamil Nadu culture and languages is an added advantage Excellent verbal and written communication skills . Strong phone etiquette and a polished.

Support Partner in calendar management Plan/ coordinate for travel arrangements. Handle and manage correspondence and email communications Office admin support and ensure smooth running of office. Prepare reports and maintain confidentiality Required Candidate profile Lady candidate with excellent communication skills, ownership & strong work ethics Proficiency in MS Office Knowledge of basic Kannada is an advantage Applicants to send cv in Doc format.

Job Title: Executive Secretary Experience Required: 0-1 years. Qualifications: Masters/ Bachelors in any degree # Maintaining Prospect pipeline # Accounts review & transfers - personal expenses, marketing expenses, Incentives & large deal expenses # Completing Need based reports # Data mining & documentation # Maintain sales record monthwise # Prepare reports, presentations & correspondence accurately & swiftly # client handling : Answer calls, respond to emails & messages # Advanced excel features - V Lookup, H Lookup, Pivot Table & basic Macros is an advantage Office management * Documention - both online & offline *calendar Mgmt - Appointments, Tickets, Meetings, EMI, birthdays & anniversary reminders MD *attendance for all staffs & site engineers *Employees Recruitment, assessment & other formalities *Followups & closure on daily tasks * MD, Company : Social Media – FB, Insta, Linkedin & Twitter - to be handled *Data mining Key relevant Soft skills: 1. Sincere & hardworking 2. Experience on Ms Office is a must 3. Fluent in verbal & written English 4. Willingness to learn & face challenges 5. End to end ownership on tasks 6. Should be proactive

Role & responsibilities Manage the schedules and appointments of senior management. Manage incoming and outgoing mail and deliveries. Assist in administrative tasks such as data entry, filing, and record-keeping. Handle payroll processing for trade center staff. Support the preparation of financial statements and reports. Greet visitors and clients in a professional and friendly manner. Support other departments with ad-hoc tasks as required. Coordinate with vendors and service providers for maintenance and supplies. Preferred candidate profile Proficiency in Korean and English for effective communication. Strong organizational and multitasking abilities. Experience in finance management and basic accounting. Excellent customer service and interpersonal skills. Proficiency in office software (e.g., Microsoft Office Suite). Working Hours : 8.30 A.M. - 5.30 P.M. Working Days: Monday - Friday

Role & responsibilities Manage the executives calendar, including scheduling meetings, appointments, and travel arrangement, ensuring optimal time management and productivity. Screen and prioritized emails and phone calls, responded to routine inquiries, and drafted correspondence on behalf of the executive. Organize and facilitate meetings, preparing the agendas, MOM, and followed up on action items, enhancing meeting effectiveness and accountability. Coordinate complex travel logistics, Assist in planning and executing special projects, conducted research, and gathered information to support executive decision- making and strategic initiatives. Maintain the highest level of confidentiality in handling sensitive information, demonstrating trustworthiness and integrity. Act as a primary point of contact for internal and external stakeholders, fostering positive relationships and ensuring effective communication. Regards Team Jodas

As an Executive Assistant to Founders in the Founder's Office, your main responsibility is to provide high-caliber administrative and strategic support to Pallavi. This support will enable efficient execution of both day-to-day responsibilities and long-term initiatives. Acting as a trusted partner, your role involves streamlining communications, managing priorities, and driving special projects. One of your key responsibilities will be managing Pallavi's calendar and travel arrangements. This includes coordinating a complex, multi-time-zone schedule with various commitments such as board meetings, investor calls, retail site visits, and off-site events. You will also be in charge of arranging detailed travel itineraries and accommodations. In terms of communications, you will be drafting, proofreading, and managing correspondence on behalf of Pallavi. Additionally, you will serve as a gatekeeper to prioritize and route inquiries effectively. Meeting coordination is another crucial aspect of your role, involving preparing meeting agendas, collating briefing materials, taking concise minutes, and following up on deliverables with cross-functional teams. Special projects such as retail expansion rollouts, investor due diligence, and strategic partnerships will also fall under your purview. Your role will include tracking project milestones, coordinating stakeholders, and surfacing any potential risks. Maintaining organized digital and physical filing systems for contracts, board materials, and confidential documentation is essential to ensure data integrity and security. As the first point of contact for internal leadership, investors, and external partners, you will be responsible for cultivating relationships with discretion and professionalism. Identifying process improvements to enhance the efficiency of the Founder's Office and implementing tools like Asana, Notion, and Slack workflows to automate routine tasks are also part of your responsibilities. Key competencies required for this role include expertise in calendar systems and travel-booking platforms, exceptional organizational skills, high attention to detail, proficiency in MS Office or Google Workspace, strong communication skills, discretion in handling confidential matters, a collaborative attitude, familiarity with project-management tools, and basic data reporting capabilities. The ideal candidate for this position should have at least 5 years of experience as an Executive or Personal Assistant supporting C-suite executives, preferably in a high-growth startup or fast-paced environment. Exposure to retail, e-commerce, or consumer brands, as well as experience coordinating investor or board-level activities, would be desirable. A Bachelor's degree in Business Administration, Communications, or a related field is mandatory for this role.,

Join us as an Analyst - CIB EA for the Investment Banking Business Management team. The Investment Banking Business Management is a dedicated team under the Investment Banking Business. The primary responsibility of this team is to support administrative support for IB EMEA colleagues with respect to travel, expenses, and Coupa. To be a successful Analyst - CIB EA, you would be supporting the Global Investment Banking Business Management to provide administrative support for IB EMEA colleagues with respect to travel, expenses, and Coupa, engaging closely with EAs. This team is undergoing expansion, and there will be an increased volume of T&E to be managed, requiring an efficient individual who can manage the workload. You may be assessed on key critical skills relevant for success in the role, such as experience with responding to/resolving queries, channeling to the appropriate area, and escalating where appropriate. Basic/ Essential Qualifications: - Calendar Management. - Working experience in Excel and creating PowerPoint presentations. - Travel and expense management. - Booking flights, transportation (taxi, train, rental cars, fuel, parking, toll, etc.). - Managing food/meals, client lunches/entertainment. - Accommodation/hotel stay bookings. - Uploading client expenses invoices on the portal for reimbursement within the timeframe. - Strong communication skills. - Working cooperatively with other assistants in a positive partnership to support each other. Desirable Skillsets/Good to Have: - Financial institution experience preferred. - Relevant support role experience. - Strong team player with willingness to help; able to work independently. - Proactive with the ability to think ahead. - Excellent attention to detail. - Problem solver who thinks laterally to resolve situations and find the right answers. This role will be based out of Nirlon Knowledge Park, Mumbai. Purpose of the role: To oversee the smooth operation of the bank's business activities by handling a wide range of administrative tasks. Accountabilities: - Management and facilitating the cost closeout of projects. - Provision of administrative support for talent development strategy implementation. - Maintenance of accurate and organized records, including financial documents, reports, and administrative files. - Management of office supplies, equipment, and inventory. Analyst Expectations: - Perform activities in a timely manner and to a high standard consistently driving continuous improvement. - Requires in-depth technical knowledge and experience in their assigned area of expertise. - Thorough understanding of underlying principles and concepts within the area of expertise. - Lead and supervise a team, guiding and supporting professional development. - Partner with other functions and business areas. - Take responsibility for end results of teams" operational processing and activities. - Advise and influence decision-making within own area of expertise. - Take ownership for managing risk and strengthening controls. - Demonstrate understanding of how own sub-function integrates with function. All colleagues are expected to demonstrate the Barclays Values of Respect, Integrity, Service, Excellence, and Stewardship, as well as the Barclays Mindset to Empower, Challenge, and Drive.,

You will be joining DEXTER ENERGY, a WAAREE Authorized Partner, specializing in trading various solar modules and providing comprehensive energy solutions. With a proven track record of executing projects across India, you will contribute to delivering sustainable energy solutions. As a Human Resource professional based in Gurugram, your responsibilities will include managing daily HR activities, maintaining salary and expense records, overseeing the hiring process, conducting interviews, and fostering a positive work environment. You will also handle administrative tasks, calendar management, presentation preparation, market research, and event coordination. The ideal candidate for this role should possess excellent communication and interpersonal skills, strong organizational abilities, and the capacity to multitask effectively. A bachelor's degree in a related field, along with 1-2 years of relevant experience, is required. Proficiency in Microsoft Office Suite, particularly Excel, is essential. Additionally, the ability to work both independently and collaboratively in a team setting is crucial. If you meet these qualifications and are available for an immediate start, we look forward to receiving your application.,

You are a proactive and detail-oriented Executive Assistant sought to support a Senior Partner at a law firm. Your role will involve managing high-level administrative functions and coordinating professional schedules in a dynamic legal setting. Your responsibilities will include managing and coordinating the Partner's calendar, appointments, meetings, and travel arrangements. You will also be expected to prepare and format legal documents, briefs, reports, and presentations. Additionally, you will be required to liaise with clients, external counsels, courts, and internal teams on behalf of the Partner while maintaining the confidentiality of sensitive information and legal documents. Keeping track of deadlines, hearings, and case schedules will also be part of your duties, along with providing general administrative support and following up on tasks. You should be a graduate in any discipline, with legal exposure considered an advantage. Ideally, you will have at least 3-6 years of experience supporting senior leadership, preferably in a legal or professional services firm. Strong command of English, excellent written and verbal communication skills, high organizational skills, multitasking abilities, and proficiency in MS Office (Word, Excel, Outlook, PowerPoint) are essential for this role. The compensation offered is as per industry standards. The preferred joining date is immediate or within 30 days. This is a full-time position that requires in-person work at the specified location. If you meet the requirements mentioned above and are looking for a challenging role in a dynamic legal environment, we encourage you to apply for this position.,

As a Counsellor Cum Admin for one of our prestigious clients, you will be responsible for providing counselling to prospective students face-to-face, over the telephone, or online. Your role will involve assisting students in making informed decisions regarding programs and faculty choices. It will be crucial to counsel students while considering conversion targets based on programs and subjects. In this position, you will play a vital role in mediating and resolving conflicts between students, students and teachers, or parents and teachers to ensure that students" goals remain uninterrupted. Maintaining confidential records and building trusting relationships with clients, teachers, parents, and students will be key aspects of your responsibilities. Listening to the concerns of clients, teachers, parents, or students, empathizing with them, and providing prompt and accurate solutions will be essential in this role. Additionally, you will be involved in daily administrative tasks of the institute, such as coordinating class schedules, creating/modifying reports, invoices, and letters, and handling enquiries received through various channels to convert them into enrolments. Furthermore, managing the administrative requirements of the institute, including maintenance, vendor management, stockkeeping of equipment and supplies, as well as assisting in the coordination of students, parents, and teachers will be part of your duties. You will also play a role in organizing special events within the institute. If you are interested in this opportunity, please send your updated profile along with the required details to Dharmendra Singh at dharmendra@directionhr.com. Thank you for considering this position. Best regards, [Your Name],

As an Executive Support Associate - CF at our company, you will be responsible for providing professional organizational and administrative support to various executives in a virtual environment. Working independently, you will complete a variety of assigned tasks to meet goals under general supervision and established guidelines, within a team environment. Your main responsibilities will include assisting executives in utilizing company self-enabling tools such as travel, reservations, and conference calls, as well as handling miscellaneous administrative tasks. You will be arranging conference calls, video conferences, and data conferences, along with coordinating travel arrangements and assisting with itineraries and visa/passport procedures. Proactive calendar management and scheduling appointments will also be part of your daily tasks. Additionally, you will coordinate work with internal and external third-party suppliers as per the executive or supervisor's request. To excel in this role, you must be fluent in English, both verbally and in writing. Having administrative experience is an advantage, and possessing good PC skills (internet, Outlook) along with the ability to use various virtual communication tools like Teams is essential. Critical and analytical thinking, creative and proactive problem-solving skills, professional communication (written and verbal), and excellent customer service skills are qualities we are looking for in our ideal candidate. Strong organizational, multi-tasking, and time-management skills, stress resistance, and flexibility are also key attributes required for this position. Joining our team requires a minimum of 2+ years of relevant experience and an educational qualification of B.Tech/BE, BCA, or any bachelor's degree. If you are ready to take on this challenging yet rewarding role, we look forward to having you as part of our team at Accenture.,

As an Administrative Assistant at Vyb Active Private Limited in Hyderabad, you will be entrusted with a full-time on-site role where your primary responsibilities will revolve around managing calendars, organizing meetings, handling correspondence, and offering general support to the team. Your adeptness in administrative tasks, including calendar management and meeting organization, will play a pivotal role in ensuring the smooth functioning of day-to-day operations. The ideal candidate for this role should possess strong communication and interpersonal skills to effectively interact with team members and external stakeholders. Proficiency in the Microsoft Office Suite is essential to excel in this position. Your ability to prioritize tasks and multitask in a fast-paced environment will be crucial in meeting deadlines and managing multiple responsibilities simultaneously. Attention to detail and exceptional organizational skills are qualities that will set you apart in this role. Previous experience in the hospitality industry will be advantageous. A degree, whether an Associate's or Bachelor's, in Business Administration or a related field will be beneficial in providing you with the foundational knowledge required to excel as an Administrative Assistant at Vyb Active Private Limited.,

DUTIES AND RESPONSIBILITIES: Working closely and effectively to keep MD well informed of upcoming commitments and responsibilities, following up appropriately. Acting as the point of contact between the MD and internal departments, stakeholders and external clients Answering phone calls and emails, and passing on and highlighting messages for the MDs attention Entering data, maintaining databases, keeping records, and drafting correspondence Managing and organizing the MDs diary, and scheduling meetings, appointments and events Taking dictation and meeting minutes, and following up action points Making travel, accommodation and transport arrangements for the MD Providing a bridge for smooth communication with internal departments REQUIREMENTS: Male candidates preferred. Proven work experience as a personal assistant Proficiency in MS Word, Excel, PowerPoint and Outlook, as well as scheduling software such as Google Calendar Strong organizational and time management skills Excellent verbal and written communication skills Discretion and confidentiality, and a pleasant, outgoing personality Able to work in highly demanding environment while being able to handle varying personalities and work styles with grace and tact Coordinates and arranges meetings, prepares agendas, and reserves and prepares facilities

The Executive Assistant will provide high-level administrative support to executives within a leading furniture manufacturing company. Your role will involve proficiency in data entry and management, ensuring accurate and timely handling of information. You will utilize calendar management tools to organize schedules and prioritize appointments effectively. Managing email communications will be a key responsibility, ensuring prompt responses and organization of correspondence. Virtual communication tools will enable seamless interactions with team members and stakeholders. You will use document management systems to maintain and organize important files, while basic accounting software will assist in tracking expenses and budgets. Engaging in social media management to enhance the company's online presence will also be part of your duties. Presentation software will be utilized to create compelling presentations for meetings and reports. Time management tools will be essential for optimizing daily tasks and deadlines. Collaboration platforms will support teamwork and project coordination, while research tools will aid in gathering relevant information for decision-making. Travel management software will be utilized for planning and booking travel arrangements. Strong communication and interpersonal skills are required to ensure effective collaboration across departments. Attention to detail and organizational skills are crucial for maintaining high standards of work, while adaptability and discretion are necessary in a dynamic environment. Responsibilities include managing and maintaining executive calendars, coordinating travel arrangements, handling email correspondence, conducting data entry tasks, preparing presentations and reports, facilitating virtual communication, assisting in inventory management, supporting basic accounting functions, engaging in research tasks, managing social media accounts, and maintaining orderly files and documentation. The ideal candidate will have a Bachelor's degree in Business Administration or related field or an MBA, along with a minimum of 3 years of experience as an Executive Assistant. This role seeks an Executive Assistant with three years of experience in a leading furniture manufacturing company, proficient in data management, calendar and email systems, and skilled in communication, organization, and problem-solving.,

The ideal candidate will be responsible for a range of activities that will assist the organization's leadership. In this position, you should feel comfortable coordinating calendar appointments, managing communications, and planning events as necessary. Your primary duties will include coordinating and scheduling calendar appointments, managing all incoming and outgoing communications, scheduling travel, planning events, sending mail to customers, coordinating with customers, Business Development Executives (BDEs), and clients, conducting client meetings, supervising staff in accordance with company policies and procedures, coordinating with backend teams for appropriate requirements, preparing business plans, quotations, and invoicing, preparing agendas and minutes, and preparing and reviewing reports, spreadsheets, presentations, and finished documents relative to the executive's assignments. Additionally, you will be required to develop and maintain effective business contacts with vendors and services, complete and submit expense reports. Qualifications: - Bachelor's degree or equivalent - Ability to handle multiple tasks while staying organized - Ability to travel In this role, you will play a crucial part in supporting the organization's leadership by efficiently managing various tasks and ensuring smooth communication and coordination within the team.,

Role : Executive Assistant Location : Bengaluru Who are we ? Myntra is Indias leading fashion and lifestyle platform, where technology meets creativity. As pioneers in fashion e-commerce, we've always believed in disrupting the ordinary. We thrive on a shared passion for fashion, a drive to innovate to lead, and an environment that empowers each one of us to pave our own way. Were bold in our thinking, agile in our execution, and collaborative in spirit. Here, we create MAGIC by inspiring vibrant and joyous self-expression and expanding fashion possibilities for India, while staying true to what we believe in. We believe in taking bold bets and changing the fashion landscape of India. We are a company that is constantly evolving into newer and better forms and we look for people who are ready to evolve with us. From our humble beginnings as a customization company in 2007 to being technology and fashion pioneers today, Myntra is going places and we want you to take part in this journey with us. Working at Myntra is challenging but fun - we are a young and dynamic team, firm believers in meritocracy, believe in equal opportunity, encourage intellectual curiosity and empower our teams with the right tools, space, and opportunities. Roles and Responsibilities Coordinate daily calendars of the C-level executives Coordinate executive communications, including taking calls, responding to emails and interfacing with clients, handling correspondence directed to managers Prepare internal and external corporate documents/memos for the leadership team Schedule meetings and appointments Make and manage travel itineraries Act as the point of contact between the executives and internal or external colleagues Provide general administrative support Uphold a strict level of confidentiality Key skills & Attributes Minimum of 5+ years of experience as an Executive Assistant, reporting directly to senior management In-depth understanding of Microsoft Office skills and openness/desire to learn firm-specific software Ability to organize a daily workload by priorities Ability to meet deadlines in fast paced dynamic organization Proactive approach to problem solving with strong decision making skills Proficiency in collaboration and delegation of duties Strong organizational and project management skills Professional verbal and written communication skills Exceptional interpersonal skills Self-motivated This is your chance to fashion the future at scale - while paving your own path to growth. Ready to be the trend? Be Myntra.

provides comprehensive administrative and secretarial support to the MD, ensuring efficient operation of their office and facilitating their work, Advance Excel, comfortable for Baghpat and tronica city location

As a highly organized and proactive Personal Assistant at Allianz Services India, you will be responsible for supporting the CEO in various tasks. Your role will require exceptional attention to detail, effective communication skills, and the ability to manage multiple tasks simultaneously. Your key responsibilities will include managing relationships with clients and peers, ensuring timely fulfillment of their requirements, coordinating the CEO's calendar, facilitating high-profile visits, collaborating with different divisions for smooth operations, and working professionally with internal and external stakeholders to meet management needs efficiently. To excel in this role, you must have proven experience as a Personal Assistant supporting high-level executives, a strong commitment to confidentiality, excellent English communication skills, proactive nature, exceptional organizational and multitasking abilities, networking proficiency, familiarity with calendar management tools, discretion in handling sensitive information, problem-solving skills, proficiency in creating presentations, adaptability to changing priorities, and flexibility in working hours to accommodate the CEO's schedule. If you are ready to take on this challenging yet rewarding role, apply now and be a vital part of the team supporting the CEO in managing operations effectively.,

The role of Executive Assistant in the Manufacturing/Refractory industry involves providing support to the Managing Director in various daily operational tasks, calendar management, communication, documentation, and corporate coordination. The ideal candidate for this position should possess a high level of attention to detail, exceptional organizational skills, and the ability to handle confidential information effectively. Key Responsibilities: - Draft and proofread emails, letters, reports, and presentations. - Manage the Managing Director's calendar, travel plans, and meeting schedules. - Coordinate with different teams for marketing events and vendor support. - Assist in budgeting, reporting, and research projects. - Handle sensitive business communications and data securely. - Provide administrative support to senior management. Requirements: - A graduate with 3-5 years of experience in Secretarial/Administrative roles. - Excellent communication skills both verbal and written. - Proficiency in MS Office applications such as Word, Excel, and PowerPoint. - Fast typing skills with a minimum of 50 words per minute. - Highly organized with the ability to multitask efficiently in a fast-paced environment. Skills required for this role include strong communication skills, multitasking abilities, budgeting expertise, data management proficiency, daily operational knowledge, documentation skills, research project capabilities, fast typing speed, calendar management, reporting skills, research abilities, calendar planning, Microsoft Word proficiency, confidentiality handling, management skills, administrative expertise, Microsoft PowerPoint proficiency, Microsoft Excel proficiency, and proficiency in MS Office applications.,

Responsibilities: * Manage international & US client relationships via email & calendar * Coordinate meetings with clients worldwide * Provide exceptional client service through effective communication

Overview: Robert Automation is seeking a highly organized, proactive, and articulate Project Manager / Executive Assistant to support our CEO and leadership team. This hybrid role blends project coordination, executive assistance , and client-facing communication , playing a central role in ensuring that internal workflows and external engagements run smoothly. You dont need to be a technical expert in automationbut you must have excellent communication skills, professional presence, and the ability to juggle multiple priorities in a fast-paced, innovative environment. Key Responsibilities: Project & Workflow Management Coordinate ongoing projects across multiple teams (engineering, operations, client services). Create, manage, and update task trackers, schedules, and dashboards. Follow up with team members to ensure timelines and deliverables are met. Help streamline internal processes and reduce operational bottlenecks. Executive Assistance to the team and CEO Manage and optimize the CEO’s calendar, schedule, inbox, and task list. Prioritize and gate tasks based on urgency, importance, and company goals. Draft and review correspondence, proposals, and documents on behalf of the CEO. Maintain discretion and professionalism in handling confidential information. Client & Partner Communication Act as a liaison between the CEO, clients, and internal stakeholders. Coordinate meetings, demos, and project updates with external partners. Take accurate notes during client calls and follow up on action points. Prepare and polish presentations, emails, and written materials for client-facing use. Qualifications: 3+ years of experience in executive support, project coordination, or operations management. Exceptional written and spoken English—clear, confident, and polished. Strong organizational and time management skills; able to handle shifting priorities. Proficient with Microsoft 365, Planner, Tracking Time, project management tools (e.g. Notion, Asana, Trello), and virtual meeting platforms (Zoom, Teams). Friendly and professional demeanor—comfortable in high-level client interactions. Tech-savvy and eager to learn about automation, digital tools, and operational systems. Experience supporting founders or senior leaders in fast-growing teams is a plus. Benefits: Competitive salary and performance-based bonuses. Fully remote role with flexible work hours. Close collaboration with a driven and visionary founder. Exposure to the industrial automation space—water, energy, and sustainability sectors. Opportunity to grow into a leadership operations role as the company scales. About Robert Automation: Robert Automation is a leading provider of industrial automation solutions for the water and energy sectors . We specialize in designing and implementing smart control systems (PLC, SCADA, remote monitoring) that drive efficiency, sustainability, and resilience . With a mission to revolutionize critical infrastructure through automation, we’re a fast-growing company committed to innovation and impact. How to Apply: If you’re a highly organized, proactive professional who thrives in a remote-first, high-impact environment, we’d love to hear from you. Please submit your resume and a short cover letter telling us why you’re excited about working at Robert Automation.

Job highlights Managing calendars of the MD / Director / Managing Partner and coordinating meetings and calls. Support in preparing financial statements, reports, memos, invoices letters, and other documents. Opening, sorting and distributing incoming letters, emails, and other correspondence. Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives. Helping prepare for meetings and accurately recording minutes from meetings. Using various software, including word, spreadsheets, databases, and presentation software. Reading and analyzing incoming memos, submissions, and distributing them as needed. Performing office duties that include ordering supplies and managing a records database. Experience as a virtual assistant and Provide general administrative support. Should be comfortable to speak in English, Hindi along with Kannada Role & responsibilities : 1. Correspondence: Drafting, Correspondence, handling correspondence, and answering calls and messages 2. Documents: Organizing documents, filing, and preparing documents 3. Meetings: Organizing and servicing meetings, producing agendas, taking minutes, and capturing notes 4. Schedule: Scheduling appointments and maintaining company schedules 5. Other: Managing day to day MDs appointments, documenting the information, and coordinating calendars, taking messages and handling correspondence, maintaining diaries and arranging appointments, typing, preparing and collating reports, filing etc. 6. Organizing and servicing meetings (producing agendas and taking minutes) 7. Managing databases 8. Prioritizing workloads 9. Implementing new procedures and administrative systems 10. Coordinating mail-shots and similar publicity tasks.

Responsibilities: Lead strategic initiatives Oversee operations & budgets Manage executive calendar & travel Prepare research reports & presentations Foster stakeholder relationships

Job Title: Executive Assistant About Company : - Raviraj Realty is the name of trust and affection that has been continuously operating in theReal Estate Industry for the past 30 years . Raviraj Realty is Pune's renowned residential, commercial, and infrastructure developer. The company has gained a great reputation in a very short time due to its approach of thinking from the customers point of view and working to make their dreams come true. Roles and Responsibilities : 1. Calendar & Meeting Management Maintain and manage the Director’s complex calendar, including scheduling internal/external meetings, appointments, reviews, and events. Coordinate across departments and external stakeholders to organize and confirm meetings. Send reminders, prepare necessary documents, agendas, and briefing materials. Ensure optimal time management and avoid scheduling conflicts. 2. Travel & Itinerary Management Plan, coordinate, and book all travel arrangements for the Director, including domestic and international flights, accommodations, ground transportation, and visa applications (if applicable). Prepare detailed travel itineraries with all relevant contact information, timings, and bookings. Handle last-minute changes or cancellations promptly. Track travel expenses and prepare reimbursement reports in a timely manner. 3. Communication & Correspondence Serve as the gatekeeper and primary point of contact for internal and external communications on behalf of the Director. Draft, review, and format emails, memos, reports, and other correspondence accuracy and professionalism. Filter and prioritize emails and messages, ensuring urgent matters are addressed promptly. 4. Administrative & Office Support Manage and organize official documents, records, and files—both digital and physical. Assist in preparing presentations, reports, meeting minutes, and executive briefs. Ensure the Director has all necessary materials and documentation for meetings and events. Track and follow up on pending approvals, project deadlines, and task assignments. Support the Director in strategic planning, project monitoring, and key initiatives. 5. Expense & Budget Tracking Manage expense reporting, purchase requisitions, and petty cash reimbursements. Maintain accurate logs and submit regular reports for approvals and audits. 6. Stakeholder & Visitor Coordination Liaise with internal departments, vendors, clients, and partners on behalf of the Director. Welcome and facilitate meetings with VIP guests, clients, and stakeholders. Ensure the Director’s work environment is organized and fully equipped for productivity. 7. Confidentiality & Professionalism Handle sensitive and confidential information with the utmost integrity. Exercise sound judgment in filtering communications, making decisions, and maintaining professionalism in all interactions. Requirement s : Bachelor’s degree in Business Administration, Management, or a related field. 5-7 years of experience in an Executive Assistant, Personal Assistant, or senior administrative support role. Excellent verbal and written communication skills in English (and other relevant languages, if needed). Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and scheduling/calendar tools. Ability to work independently and handle multiple priorities under pressure. Strong organizational and problem-solving abilities with attention to detail. Discretion, reliability, and a high level of emotional intelligence. Experience: - Proven experience of 5+ years Education: - Any Graduate Location: - Pune Number of Vacancies: - 2