1775 Calendar Management Jobs - Page 15

As a People & Operations Associate at Tattva Foundation in Lucknow, you will play a crucial role in managing both human resource functions and operational tasks while providing essential support to the CEO's office. With a minimum of 3 years of experience, your proactive and organized approach will be invaluable in handling recruitment processes, onboarding new employees, and ensuring compliance with HR regulations. Your ability to maintain confidentiality and professionalism in handling sensitive information will be essential in this role. In terms of executive office management, you will be responsible for providing support to the CEO by managing calendars, scheduling meetings, and coordinating communication effectively. Your attention to detail and timely execution of tasks will contribute to the smooth functioning of the office. Additionally, overseeing daily administrative tasks, managing vendor interactions, and supporting logistics for internal meetings, field visits, and events will be part of your responsibilities. Your role will also involve coordinating proposals and contracts by working closely with program and finance teams. Tracking submission deadlines, maintaining organized records of contracts, and ensuring compliance with contractual terms will be key aspects of this responsibility. A Bachelor's or Master's degree in HR, Business Administration, or a related field, along with 2 to 5 years of relevant work experience, is required for this position. Strong organizational and multitasking skills, a good understanding of HR processes, and excellent communication skills are essential qualifications for this role. If you have prior experience in supporting senior management or executive leadership and experience with proposals and contract documentation, it will be considered an added advantage. To apply for this position, please email your updated resume to akanksha@tattvafoundation.org by 22nd July 2025 with the subject line: Application People & Operations Associate.,

As a skilled Administrative Assistant, you will be responsible for managing calendars, schedules, and appointments for executives or teams. Your role will involve handling incoming and outgoing communication such as phone calls, emails, and mail efficiently. Additionally, you will be tasked with organizing and coordinating meetings, events, and travel arrangements to ensure seamless operations. In this position, you will play a vital role in maintaining office supplies and equipment, contributing to a productive workflow within the organization. Your responsibilities will also include preparing various documents, reports, presentations, and correspondence as needed. Managing data, records, and filing systems accurately will be a crucial part of your daily tasks. Moreover, you will provide essential administrative and clerical support to different teams, demonstrating your versatility and ability to adapt to various requirements. Depending on the organization, there might be additional responsibilities related to HR, finance, or procurement that you will need to handle efficiently. This is a full-time position with benefits including Provident Fund. The role requires you to work during day shifts at the designated in-person work location. If you are a detail-oriented professional with excellent organizational skills and a proactive approach, we encourage you to apply for this opportunity.,

Responsibilities: Manage calendar, schedule meetings & appointments Travel with the team for events Maintain confidentiality at all times Coordinate travel arrangements & logistics Prepare correspondence, reports & presentations Food allowance Over time allowance Travel allowance Annual bonus Referral bonus Leave encashment Relocation bonus Onsite creche facility Assistive technologies Returning mother's program

Calendar and Schedule Management: Proactively manage and maintain the CEO's complex and dynamic calendar, including scheduling meetings, appointments, and conferences, anticipating needs, and resolving conflicts. Required Candidate profile Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature.

About company: Arya Omnitalk (www.aryaomnitalk.com) is Indias largest radio service provider with footprint coverage in 18 locations across the country. Headquartered in Pune, Arya Omnitalk manages over 27 sites and 357 repeaters.The radio service is provided under licence from the Government of India and is a well proven niche service offering the unique advantage of communicating instantly from one to many at the push of a button. Arya Omnitalk has recently launched push to talk over cellular (POC) technology in the Indian market in collaboration with Motorola for marketing their POC walkies and their POC service across India on a non-exclusive basis. Company Info: Arya Omitalk wireless solutions. Unit No.202,2nd Floor,Summer Court,Magarpatta City ,Hadapsar , PUNE, Maharashtra, India Website: www.aryaomnitalk.com Job Summary We are seeking a proactive and detail-oriented Executive Assistant with strong communication management experience to support our senior leadership. This role requires exceptional organizational skills, discretion, and the ability to manage internal and external communications on behalf of the executive. Key Responsibilities Manage the executive’s calendar, appointments, and travel arrangements. Draft, review, and manage high-level communications including emails, reports, and presentations. Act as a liaison between the executive and internal/external stakeholders. Coordinate meetings, prepare agendas, and take minutes. Handle confidential information with integrity and discretion. Support in organizing corporate events, press interactions, and leadership offsites. Monitor and respond to communication channels on behalf of the executive. Required Skills & Qualifications Bachelor’s degree in Communications, Business Administration, or related field. 3+ years of experience as an EA, preferably with exposure to communication or PR functions. Excellent written and verbal communication skills in English. Strong proficiency in MS Office and virtual collaboration tools (Teams, Zoom, etc.). Ability to multitask, prioritize, and work under pressure. Preferred Experience working with CXOs or founders. Exposure to media relations or corporate communications is a plus. Website: www.aryaomnitalk.com

We are looking for a highly organized and proactive Personal Assistant to the Executive Director will provide high-level administrative support, focusing on report making and Management Information System (MIS) handling. The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple tasks efficiently. Key Responsibilities: Administrative Support: Manage the Executive Director's calendar, schedule meetings, and coordinate travel arrangements. Handle correspondence, including emails, phone calls, and letters. Prepare and edit documents, reports, and presentations. Report Making: Collect, analyze, and compile data for various reports. Prepare monthly, quarterly, and annual reports for the Executive Director. Ensure accuracy and completeness of all reports before submission. MIS Handling: Maintain and update the Management Information System (MIS) to ensure data accuracy. Generate MIS reports as required by the Executive Director. Analyze MIS data to provide insights and recommendations. Meeting Coordination: Organize and coordinate meetings, including preparing agendas and taking minutes. Follow up on action items from meetings to ensure timely completion. Confidentiality: Handle sensitive information with the utmost confidentiality and discretion. Ensure all documents and communications are securely stored and managed. Qualifications: Bachelor's degree in Business Administration, Management, or a related field. Proven experience as a Personal Assistant or in a similar administrative role. Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and MIS software. Excellent organizational and time-management skills. Strong written and verbal communication skills. Ability to work independently and as part of a team. High level of integrity and professionalism. Preferred Skills: Experience in report making and data analysis. Familiarity with project management tools and software. Ability to multitask and prioritize tasks effectively. Working Conditions: Full-time position with occasional overtime as required. Office-based role with some flexibility for remote work.

JOB DESCRIPTION: EXECUTIVE ASSISTANT (PROJECT MANAGEMENT) JOB CODE: BIOPLUS/EAP/WH/022 DATE OF CREATION: 28/02/2025 Department Corporate Position Executive Assistant (Project Management) Reports to AVP - BD Qualification Bachelors degree in business administration, Management, or a related field (preferred) Experience Minimum 2-3 years in an Executive Assistant or similar role, preferably with project management responsibilities Location Whitefield Road, Bangalore Type of work: Full time, work from office Company Description: With over 75 years of experience, Bioplus Life Sciences is a pharmaceutical company based in Bengaluru. We focus on advanced Biotechnology and have programs in late-stage clinical phases for global unmet needs. Our pipeline includes pre-clinical programs and blockbuster Novel therapeutics, with a strong emphasis on R&D and Clinical Development. We are delighted to invite you to explore an opportunity of learning, contributing and discovering science and medicine with us as part of our global research team. Bioplus Life Sciences and its subsidiaries Theialife Inc, USA & Akeso Biopharma, Singapore have a novel portfolio of first in class and best in class novel therapeutics in discovery stage to Phase 3 clinical stage. Theialife is currently building a global leadership team in Boston, as a prerequisite to list on NASDAQ. Our lead molecule ND 10 for early onset paediatric myopia control will be applying for EU Marketing Authorization in Q1-2025 and US FDA pre submission meeting NDA meeting also in Q1-2025. As you are probably familiar with the drug discovery journey you will appreciate that is the culmination of 18 years of effort, perseverance, and devotion to a single-minded goal of creating a global biopharmaceutical company. The myopia drug opportunity is itself over USD 20 billion and there is no other therapeutic in clinical development except Atropine which has had efficacy endpoint issues. We are adding new large manufacturing capability including a 2-million-liter microbial fermentation bio foundry and significant dosage form capacity. By 2030 we intend to be amongst the Worlds top 5 Ophthalmology innovation led global companies. To support, build and develop our pipeline we are looking to add Scientists, Doctors and Engineers and Technical People to our team of likeminded dedicated science warriors who have devoted their lives to pursue excellence and contribute to finding medical solutions for significant global unmet medical needs. POSITION OVERVIEW: The Executive Assistant will play a pivotal role in managing executive priorities, driving strategic projects, and ensuring seamless operations. This role demands exceptional organizational skills, a high degree of confidentiality, and the ability to manage multiple projects with a hands-on approach. KEY RESPONSIBILITIES: Executive Support: Provide high-level administrative support to the executive team, including calendar management, meeting coordination, and travel arrangements. Project Management: Lead and support critical projects from inception to completion using modern Project Management Systems (PMS). Stakeholder Coordination: Liaise with internal and external stakeholders, ensuring timely communication and follow-ups. Data Management: Prepare, analyze, and present data-driven reports and dashboards using advanced Excel techniques. Process Improvement: Identify opportunities for operational efficiencies and implement solutions. Confidentiality: Handle sensitive information with the utmost discretion and professionalism. KEY SKILLS: Out of box thinker. Excellent administrative knowledge and experience. Adept at building relationships both internally and externally to leverage resources when needed. Sound judgement regarding confidential and sensitive matters. Strong communications / project management background to manage the complexity of the role. Proven ability to meet multiple and/or unexpected deadlines in a demanding environment. 2-3 years experience providing support for upper-level management in a related organization Proficiency in Windows, including MS Word, EXCEL, and PowerPoint. Good knowledge on new technical software and tools. Ability to learn new software quickly. Excellent writing, editing, grammatical, organizational, and research skills. Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and donors. Excellent management, time-management, and problem-solving skills. Previous experience working with and managing teams. Ability to conduct research and present data in a concise and well-written manner. Ability to work with a broad range of people, including Board members, colleagues of the CEO/Chairman, and others. A background in Communications is ideal SOFT SKILLS: Strong communication and interpersonal abilities to effectively engage with cross-functional teams and stakeholders. High level of analytical thinking, problem-solving, and strategic planning WHAT WE OFFER: A collaborative, innovative, and supportive work environment. Career advancement opportunities in a leading company at the forefront of biotechnological advancements. WHY JOIN BIOPLUS? Bioplus offers a unique opportunity to make a significant impact on global healthcare by shaping the commercial success of novel, life-changing therapies. As part of our team, youll collaborate with passionate professionals committed to improving patient outcomes worldwide. EQUAL EMPLOYMENT OPPORTUNITY (EEO) POLICY: Career opportunities at Bioplus are provided without discrimination on the basis of race, sex/gender, religion/caste/creed, social or ethnic origin, colour, age, differently abled (including physical medical conditions), sexual orientation, domestic partnership status, gender identity or expression, marital status, ancestry, genetic information or any other reason prohibited by laws in India.

Key Responsibilities: • Monitor weekly attendance of plant staff and maintain accurate records. • Handle vendor management including order placement, follow-ups, and delivery coordination. • Manageasset allocation, maintain inventory and usage records. • Coordinate with internal teams for cross-functional tasks and ensure smooth operations. • Supervise and guide housekeeping and support staff, ensuring upkeep and hygiene at the facility. • Provide administrative assistance to senior staff in scheduling, documentation, and office tasks. • Maintain entry and exit logs for all supplies, visitors, and vendors at the plant. • Manage travel and accommodation arrangements for employees and guests. • Ensure discipline, attendance, and compliance among production support staff. • Support in plant-level compliance and safety protocols related to admin functions. • Takeownership of day-to-day operations, facility issues, and resource availability.

Role & responsibilities Calendar & Schedule Management: Maintain and manage the MD's calendar, including scheduling meetings, appointments, and travel. Anticipate scheduling conflicts and proactively resolve them. Communication & Correspondence: Act as the point of contact between the MD and internal/external stakeholders. Draft, review, and send emails and other communications on behalf of the MD. Prepare meeting agendas, minutes, and follow-up action items. Travel & Logistics: Plan and coordinate domestic and international travel, including flights, accommodation, itineraries, and visa arrangements. Meeting & Event Coordination: Organize board meetings, leadership off-sites, and internal events. Ensure meetings are well-prepared, materials are complete, and logistics are managed. Confidential Support: Handle sensitive and confidential information with discretion and professionalism. Maintain records and files securely. Project Support: Assist with special projects, research, and presentation preparation as directed by the MD. Coordinate cross-functional initiatives and follow up on deadlines and deliverables. Preferred candidate profile Bachelors degree in Business Administration, Communications, or a related field. Minimum 4 years of experience supporting C-level executives. Excellent organizational and multitasking abilities. High level of integrity and discretion in handling confidential information. Strong written and verbal communication skills. Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms (Zoom, MS Teams). Ability to work independently, take initiative, and anticipate the needs of the MD.

Roles and Responsibilities Provide administrative support to the Managing Director, ensuring seamless day-to-day operations. Manage calendars, schedule appointments, and coordinate meetings with internal and external stakeholders. Handle secretarial activities such as letter drafting, email writing, and independent correspondence. Coordinate travel arrangements including hotel booking and follow-ups on outstanding tasks. Perform other related duties as required by the organization's needs. Desired Candidate Profile 2-5 years of experience in an executive assistant role or similar position. B.Com (Commerce) degree from a recognized university. Proficiency in calendar management software like MOM; strong organizational skills with attention to detail.

The Executive Assistant to the Managing Director in Real Estate plays. It requires strategic thinking, data analysis, and operational management to ensure the MD's time is maximized, priorities are effectively addressed, and objectives are met.

A Personal Secretary to the Managing Director (MD) provides comprehensive administrative and clerical support, ensuring smooth operations and efficiency for the MD and the organization . This role involves managing schedules, coordinating meetings, handling communications, and preparing documents, all while maintaining confidentiality and discretion. Key Responsibilities: Administrative Support: Managing the MD's calendar, including scheduling meetings, appointments, and travel arrangements. Communication and Coordination: Acting as the first point of contact for internal and external stakeholders, handling correspondence, emails, and phone calls. Meeting Management: Organizing and attending meetings, taking detailed minutes, and distributing them promptly. Travel and Event Planning: Arranging travel, accommodations, and other logistical needs for the MD and related events. Document Preparation: Preparing and organizing documents, reports, and presentations. Confidentiality: Handling sensitive and confidential information with discretion and professionalism. Office Management: Supporting office operations, including managing phone calls, distributing mail, and ordering supplies. Special Projects: Assisting with ad-hoc tasks and special projects as assigned by the MD. Required Skills: Organizational Skills: Strong ability to prioritize tasks, manage time efficiently, and keep track of multiple responsibilities. Communication Skills: Excellent verbal and written communication skills, with the ability to interact professionally with all levels of staff and external contacts. Proficiency in MS Office Suite: Experience with Word, Excel, PowerPoint, and Outlook. Time Management: Ability to multitask and prioritize in a fast-paced environment. Confidentiality and Discretion: Maintaining sensitive information with utmost confidentiality. Problem-Solving: Proactive in identifying and resolving issues. Interpersonal Skills: Ability to work effectively with others and build strong working relationships.

Job Title: Executive Assistant to MD Location: Turbhe, Navi Mumbai Reporting To: Managing Director Role Summary: Support the MD in daily operations, communication, coordination, and confidential tasks. Ensure smooth scheduling, follow-ups, and documentation. Key Responsibilities: Manage MDs calendar, meetings, and travel Prepare reports, presentations, and minutes Coordinate with internal teams & external stakeholders Handle confidential documents and communication Track key projects and ensure timely follow-ups Requirements: Graduate with excellent communication & organization skills Strong in MS Office, email drafting, and multitasking Professional, trustworthy, and proactive

EXCEL Knowledge (Must) Calendar & Meeting Management: Manage and organize the executives calendar, schedule internal/external meetings, and ensure timely communication and reminders. Travel & Logistics Coordination: Handle all domestic and international travel arrangements, including visas, accommodations, transportation, and itineraries. Documentation & Correspondence: Draft, review, and manage professional communication (emails, letters, reports, presentations). Maintain confidentiality at all times. Administrative Support: Prepare agendas, take minutes, and follow up on action points. Assist with data analysis and report generation as required. Stakeholder Coordination: Liaise with internal departments, vendors, clients, and government bodies on behalf of the executive. Project Assistance: Support on special projects and strategic initiatives by conducting research, preparing summaries, and tracking progress. Office Management Support: Maintain records, files, and confidential information systematically.

Manage calendars, meetings & travel Prepare reports, presentations & emails Coordinate with internal/external stakeholders Maintain confidential files and follow up on action points Provide end-to-end executive support Provident fund Annual bonus

Hiring: Calendar Management Specialist | Bangalore | 1+ Years Looking for a proactive professional to manage Outlook calendars, coordinate domestic & international travel, and support administrative tasks for senior leaders. Key skills: • Calendar & Outlook management • Scheduling meetings & resolving conflicts • Travel arrangements • Strong communication Interested? DM to apply or refer. ( Keerthi.m@artech.com )

Confidential Assistance - Assisting superior in all day to day matters including confidential matters. The first point of contact for external customers during Business Head s absence in Office or whilst on business trips. Single point of contact among the internal departments to manage the flow of information in a timely and accurate manner. Coordination with officers/ staff at different companies/units & branch offices - Fixing up appointments - Update of database. Co-ordinating with internal teams and/or external vendors/agencies for organizing and executing certain tasks & activities. Correspondence/ Record Keeping- Preparing and maintaining the data shared between the departments and recording the information accordingly. Receive and Send E - Mails on behalf of Co-Founder & CEO. Maintenance of Incoming Mails - Make correspondence. Screening and replying of calls and Emails on behalf of the Business Head. Arranging Meetings: Scheduling and arranging Internal as well as external important meetings and conferences. Arranging meetings of Business Head with Unit Heads of different companies as well as outside parties Travel Programs- Chalk out Tour Programs of Business Heads - Ensure booking of Tickets - Ensure reservation of Hotel Rooms. Travel Management - Managing domestic and international travel. Passport, visa & ticketing activities. Liaison with outside agencies- Liaison with travelling agents, airlines, hotels, clubs, banks,etc. Calendar management of Co-Founder & CEO. Align meeting and appointments as per the schedule. Follow up with department heads on various tasks assigned. Create regular reports and update internal databases. Record meetings, discussions and provide minutes to MD and follow up on the task given. Develop and maintain an effective network and cooperative relationship with the CEOs internal and external partners & clients. Letter replies, Mail Management, Credit Card management etc. Skills Proven work experience as a Secretary or Administrative Assistant Familiarity with office organization and optimization techniques High degree of multi-tasking and time management capability Excellent written and verbal communication skills Integrity and professionalism

Responsibilities: * Manage calendar & travel arrangements * Coordinate meetings & events * Provide administrative support * Ensure confidentiality at all times * Communicate effectively with stakeholders Health insurance Work from home Provident fund Life insurance Sports for women

Executive Assistant to GM Female married candidate must have strong followups, meeting schduling , calendar management Etc. salary upto 35k location - Hyderabad - jeedimetla interested share cv to hrseema.ec@gmail.com / watspp also 8839570100 Required Candidate profile Executive assistant to MD / Chairman strong followups / calendar management / meeting arrangements note - female married must salary upto 35k share cv to hrseema.ec@gmail.com / watsapp 8839570100

Executive Assistant to GM Female married candidate must have strong followups, meeting schduling , calendar management Etc. salary upto 35k location - Sahibabad interested share cv to hrseema.ec@gmail.com / watspp also 8839570100 Required Candidate profile Executive assistant to MD / Chairman strong followups / calendar management / meeting arrangements note - female married must salary upto 35k share cv to hrseema.ec@gmail.com / watsapp 8839570100

Responsibilities: Provide administrative support with secretarial activities Schedule appointments & manage calendar Prepare Excel reports & communicate findings Draft letters & correspondence

Company: Purv Group Job Designation: Executive Assistant To Chairman & Director Place of Posting: Kolkata Position Summary We are seeking a highly organized and proactive Executive Assistant to support our Director in handling a wide range of business functions. The ideal candidate will have a strong background in business analysis, business development, financial accounting, and stock market operations preferably in a CA Firm. This role requires a blend of administrative support and analytical skills to assist in strategic decision-making and will be efficient in preparing MIS reports, and handling data sheets while also facilitating monthly reviews and team collaboration. Key Responsibilities: 1) Administrative Support: Manage the Directors calendar, Plan, schedule meetings and official appointments Prepare and organize documents for meetings, including agendas, MOM and presentations. To deal with important clients and the Directors Official correspondence. Manage External contacts & keep track of periodic communication needed for priority contact. Govt Office liaison & Co-ordination with the factory and the customers/clients, stakeholders & employees. Collaborate with cross-functional teams to track business performance and recommend areas for improvement. Ability to manage multiple tasks and prioritize efficiently in a fast-paced environment. Independently handling daily official correspondence. Help with board and subcommittee meeting arrangements as well as completing, editing, collating, and dispatching all forms of correspondence in forms of meetings. Will be able to travel as when required for official meet /conference. 2) Business Analysis & Stock Market Insights: Conduct business market research and analysis to support strategic initiatives. Prepare reports and presentations summarizing findings and recommendations. Monitor stock market trends and provide insights relevant to the company's investments. Analyze investment opportunities and assist in portfolio management. Assist in evaluating business performance metrics and identifying areas for improvement. Collaborate with the finance team to ensure accurate and timely reporting. Assist with preparing business statements and ensuring compliance with financial regulations Academic & Professional Qualifications: B. Com (H) / M. Com / CS / MBA (Finance) / CMA / PG / Any Degree in Finance, Accounting, or a related field. 5+ years of experience as an Executive Assistant or in a similar role, preferably in /Financial Organization or CA Firm. Attended Rahul Jain's BCI class (Preferred). Strong understanding of financial accounting principles and stock market operations. Proficient in Microsoft Office / VLOOKUP/Pivot/Chart/ Google Calendar/Outlook/Chat GPT and financial analysis tools (if any) Excellent organizational, communication, and interpersonal skills. Ability to understand complex issues and resolve them efficiently. Ability to handle sensitive information with discretion and confidentiality. Strong analytical and problem-solving skills. Why Join Us: Opportunity to work closely with leadership and gain cross-functional exposure. Be part of a fast-paced, decision-driven environment. Grow professionally by taking ownership of critical tasks and business coordination. Interested Candidates can send their resumes to careers@purv.in / 9147709410.

Managing CEO/MD calendars, travel, and communication ,smooth office operations effective coordination, administration,vendor management,drafting reports, organizing events, handling procurement, maintaining internal communication and documentation.

Speaking Hindi, Marathi and English would be an added advantage. EdTechStartup and very high scope for persons new learning if has right aptitude and growth as well. Location- Sahakar Nagar, Parvati, Pune, Maharashtra 411009

Scheduling and coordinating appointments, meetings, and travel arrangements Handling correspondence, emails, phone calls on behalf of MD Preparing reports, presentations, documents for MD Providing administrative support to MD Follow up as required Required Candidate profile Excellent written & verbal communication skill The ability to manage multiple task, prioritize effectively Proficiency in Microsoft Office Job location: metoda Week off: Wed Accomodation if required Perks and benefits Accomodation