Executive Assistant To Head of Approvals

Solitaire is one of the leading companies in the real estate sector with its premium & luxurious residential & commercial projects in Pune & Mumbai.

We are hiring for the role of Executive Assistant for the Head of Dept of Approvals for our Baner, Pune location.

Job Summary

The Executive Assistant to the Director provides high-level administrative, organizational, and strategic support to ensure the Directors office functions efficiently. The role requires discretion, excellent communication skills, and the ability to manage multiple priorities while coordinating with internal and external stakeholders.

Key Responsibilities

Administrative & Executive Support

• Manage the Directors calendar, appointments, meetings, and travel schedules.
  
• Prepare agendas, presentations, reports, and briefing notes for meetings.
  
• Screen calls, emails, and correspondence; respond or redirect as required.
  
• Maintain confidential files, records, and sensitive information with utmost discretion.
  

Coordination & Communication

• Act as a point of contact between the Director and internal teams, clients, partners, and vendors.
  
• Coordinate meetings, board reviews, and leadership discussions, including minute-taking and follow-ups.
  
• Ensure timely communication and execution of decisions taken by the Director.
  

Operational & Strategic Support

• Track action items, deadlines, and deliverables across departments.
  
• Assist in preparing MIS reports, dashboards, and performance summaries.
  
• Support project coordination and monitor progress against timelines.
  

Documentation & Compliance

• Draft official correspondence, emails, notes, and internal communications.
  
• Maintain documentation related to contracts, approvals, and regulatory requirements.
  
• Assist in audit, compliance, and governance-related documentation as needed.
  

Office & Event Management

• Organize executive meetings, offsites, client visits, and corporate events.
  
• Coordinate logistics including travel bookings, accommodations, and expenses.
  
• Handle expense statements and reimbursement coordination.
  

Required Skills & Competencies

• Excellent verbal and written communication skills.
  
• Strong organizational and time-management abilities.
  
• High level of confidentiality, professionalism, and integrity.
  
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
  
• Ability to multitask and work under pressure in a fast-paced environment.
  
• Strong interpersonal and coordination skills.
  

Educational Qualifications

• Bachelor’s degree in Business Administration, Management, or a related field.
  
• Additional certification in executive administration or office management is an advantage.
  

Experience

• 2–7 years of experience as an Executive Assistant, Personal Assistant, or similar role supporting senior leadership.
  
• Prior experience supporting CXO/Director-level executives preferred.

Interested candidates can share their CVs on prafulla.dixit@solitaire.in