Billing Manager

Responsibilities

• Oversee the preparation, review, and submission of project billing statements in alignment with contract terms, project milestones, and client requirements.
  
• Lead the validation of cost data, change orders, and progress reports to ensure accurate and compliant billing documentation.
  
• Collaborate with project managers, estimators, and superintendents to gather and verify project progress data for billing purposes.
  
• Manage the reconciliation of billing records with accounting systems to ensure financial accuracy and timely revenue recognition.
  
• Develop and maintain standardized billing templates, workflows, and internal controls to improve efficiency and reduce errors.
  
• Identify and resolve billing discrepancies, delays, or disputes with clients and internal stakeholders promptly and professionally.
  
• Provide regular reporting on billing performance, outstanding receivables, and cash flow projections to senior leadership.
  
• Mentor and guide junior billing staff, ensuring adherence to best practices and compliance with company policies and industry standards.
  
• Partner with the finance and legal teams to ensure compliance with contractual obligations, tax regulations, and audit requirements.
  
• Implement process improvements and leverage technology (e.g., ERP systems, project management software) to enhance billing automation and accuracy.
  

• Bachelor’s degree in Accounting, Finance, Construction Management, or a related field; CPA or PMP certification is a plus.
  
• 15–20 years of progressive experience in construction billing, preferably within large-scale infrastructure, commercial, or industrial projects.
  
• Proven expertise in progress billing, change order management, retainage handling, and contract compliance.
  
• In-depth knowledge of construction accounting principles, cost tracking, and revenue recognition (ASC 606).
  
• Advanced proficiency in ERP systems (e.g., SAP, Oracle, Procore, or similar) and Microsoft Excel (pivot tables, VLOOKUPs, macros).
  
• Strong analytical, problem-solving, and organizational skills with a high level of attention to detail.
  
• Excellent communication and interpersonal skills, with the ability to collaborate across departments and negotiate with clients.
  
• Experience leading billing teams and driving process optimization initiatives.
  
• Ability to manage multiple projects under tight deadlines while maintaining accuracy and compliance.
  
• Experience with project closeout billing and final invoice reconciliation.