Bid Proposal Writer – US State Government RFP/RFO

Job description:

Position Overview

We are seeking a highly skilled and detail-oriented Bid Proposal Writer with proven experience in U.S. State and Federal Government contracting. The ideal candidate will bring strong expertise in technology and domain knowledge, with a track record of developing compliant, persuasive, and high-quality proposals for IT, staffing, and consulting services. This role requires the ability to manage the entire proposal lifecycle—from opportunity identification to final submission—ensuring proposals are competitive, client-focused, and aligned with agency requirements.

Key Responsibilities

Lead and manage the end-to-end proposal development process for U.S. State Government RFPs, RFIs, and RFQs.

Analyze solicitation documents to extract key requirements, compliance needs, and evaluation criteria.

Develop win themes, value propositions, and tailored proposal strategies that resonate with client needs.

Collaborate with cross-functional teams (technical, operations, business development, and leadership) to gather inputs and create compelling content.

Write, edit, and proofread proposal sections (executive summaries, technical narratives, management approaches, past performance, resumes, cost narratives, etc.).

Ensure compliance with procurement regulations, state-specific guidelines, and agency instructions.

Conduct competitive analysis and capture management to strengthen bid positioning.

Build and maintain content libraries, templates, and compliance checklists for efficient proposal turnaround.

Coordinate timelines, deadlines, and deliverables to ensure timely and accurate submission.

Support post-award activities including vendor communication, purchase order management, and contract documentation.

Required Qualifications

Bachelor’s degree in English, Business, Communications, Public Administration, or related field (Master’s preferred).

3+ years of proven experience in proposal writing and bid management, with a focus on U.S. State Government IT and staffing contracts.

Strong understanding of government procurement processes, FAR/DFARS, and state contracting regulations.

Expertise in RFP, RFO, RFI, and RFQ processes, compliance management, and proposal strategy.

Excellent written and verbal communication skills with the ability to create clear, concise, and persuasive narratives.

Strong project management skills, capable of balancing multiple bids simultaneously under strict deadlines.

Proficiency in MS Office Suite (Word, Excel, PowerPoint) and experience with proposal automation tools or CRM systems.

Ability to engage with technical SMEs and leadership teams to translate complex solutions into client-friendly content.

Preferred Qualifications

Experience writing proposals for state agencies in Texas, California, New York, or other major states.

Knowledge of IT domains (cloud, AI/ML, data analytics, ERP, enterprise software) and staff augmentation models.

Certification(s) in APMP, Shipley, or Proposal Management methodologies.

Familiarity with international bidding processes is a plus.

Core Competencies

Proposal Writing & Bid Management (State & Federal Government)

Capture Management & Competitive Analysis

Government Contracting, Procurement & Compliance

Business Analysis & Process Improvement

Team Collaboration, Mentorship & Training

Why Join Us?

This is an exciting opportunity to play a strategic role in securing high-value government contracts that drive growth. You’ll work in a dynamic, collaborative environment where your expertise in proposals and government contracting directly impacts organizational success.

Job Type: Full-time

Job Type: Full-time

Pay: ₹14,531.36 - ₹87,330.15 per month

Work Location: In person