Assistant Manager – Procurement

Job Purpose To support the procurement function by managing vendor relationships, sourcing cost-effective materials/services, ensuring timely deliveries, and contributing to cost savings and process efficiency. The role involves coordination with suppliers, internal departments, and senior management to meet business needs.

Key Responsibilities

1. Procurement Operations • Manage end-to-end procurement activities for assigned categories.

• Prepare and issue RFQs, evaluate quotations, and conduct commercial negotiations.

• Prepare purchase orders (POs) and ensure timely approvals.

• Track deliveries and resolve issues related to delays, shortages, or quality. 

2. Vendor Management

• Identify, evaluate, and onboard new suppliers as per company policies.

• Maintain strong relationships with existing vendors.

• Monitor supplier performance based on quality, cost, delivery, and service.

• Conduct vendor audits and compliance checks when required. 

3. Cost Control & Negotiation

• Drive cost-saving initiatives through effective negotiations and sourcing strategies.

• Analyze price trends, market conditions, and industry benchmarks.

• Support budget planning and monitor variances.

4. Contracts & Compliance

• Assist in drafting, reviewing, and managing procurement contracts.

• Ensure compliance with company policies, statutory regulations, and ethical sourcing practices

. • Maintain accurate procurement records and documentation.

5. Cross-Functional Coordination

• Work closely with operations, projects, finance, and logistics teams to align procurement needs.

• Support project timelines by ensuring material availability.

• Handle escalations related to supplier or material issues. 

6. Reporting & Analysis

• Prepare regular procurement MIS reports (spend analysis, supplier performance, savings tracker).

• Highlight risks, delays, and market changes to management.

• Support in implementing ERP procurement modules.

Qualifications & Skills

• Bachelor’s degree in Mechanical Engineering or related field.

• 4–7 years of experience in procurement / supply chain.

• Strong negotiation, communication, and analytical skills.

• Proficiency in MS Excel, ERP preferred.

• Knowledge of contract laws, import/export regulations, and vendor development. 

Key Competencies

• Commercial awareness and cost focus.

• Strong stakeholder and vendor management.

• Problem-solving and decision-making.

• Ability to work under pressure and meet deadlines.

• Ethical and transparent in dealings.