Job
Description
Location: Mumbai, Job Description The Assistant Manager – Procurement for Repair & Maintenance (R&M) will be responsible for overseeing the end-to-end procurement and vendor management activities related to the repair and maintenance of retail stores PAN India. The role involves planning, sourcing, negotiating, and ensuring timely delivery of R&M services and materials, while maintaining cost efficiency, quality, and compliance. Key Responsibilities (KRAs) Procurement Planning & Strategy Develop and execute procurement strategies for all R&M-related works (civil, electrical, plumbing, HVAC, fixtures, Signage etc.) across retail outlets. Coordinate with operations, facilities, and maintenance teams to forecast R&M requirements. Rate Contract for repetitive R&M activities and consumables requirements. Vendor Development & Management Identify, onboard, and evaluate vendors/contractors for R&M works. Establish service level agreements (SLAs), negotiate contracts, and ensure adherence to quality and timelines. Maintain a reliable vendor database with categorization based on service and geography. Tendering & Negotiation Prepare and float RFQs/RFPs for various R&M projects. Analyse quotations, conduct techno-commercial evaluations, and lead negotiations to ensure cost-effective procurement. Cost Management Monitor and control R&M expenditure within allocated budgets. Work with finance to process purchase orders, invoices, and ensure timely payments to vendors. Track cost savings and efficiency improvements in procurement. Compliance & Documentation Ensure all procurement activities comply with internal policies and statutory regulations. Maintain proper documentation including contracts, POs, service reports, and audit trails. Coordination with Stakeholders Liaise with store managers, regional operations teams, and project managers to gather requirements and feedback. Coordinate with internal departments like Legal, Finance, and Admin for approvals and support. Quality Assurance Define quality standards for R&M services and ensure vendors meet them. Implement performance review mechanisms for service providers. MIS & Reporting Maintain accurate procurement records and generate reports for management on vendor performance, spend analysis, and project status. Develop dashboards for real-time visibility of procurement activities. Key Skills & Competencies Strong negotiation and analytical skills Knowledge of civil, electrical, and mechanical R&M works Understanding of procurement systems (SAP/Oracle or similar ERP) Vendor management & contract administration Budgeting and cost control Excellent communication and stakeholder management Educational Qualification Bachelor’s Degree in Engineering (preferably Civil/Mechanical/Electrical) or equivalent MBA/PGDM in Supply Chain Management or Operations (Preferred) Experience Required 6–10 years of relevant experience in procurement, preferably in retail, FMCD, or facility management sectors Let me know if you'd like this tailored for a specific retail chain (e.g., Jewellery, FMCG, fashion, electronics) or converted into a Word/PDF format. Show more Show less
