Assistant Manager Administration

Job Description

Roles and Responsibilities: Vendor development, Management, onboarding, negotiations, handling escalations and maintain service quality standard. Facility Management and housekeeping team supervision. Front desk daily operations supervision and management. Cafeteria upkeep, maintenance, pest control and ensure availability of enough consumables and services. All services under AMC platform with defined scope, timely payments and ensure timely renewal or amendment. ARC contract agreements drafting and renewal towards office services and deliverables. Travel desk management- Booking of domestic and international Flight, Visa, Hotel, Train, bus and Car. Offline and online Visa processing and scheduling appointments Office Infrastructure repair, maintenance, development, and renovations. Space management and allocation Guests and Visitor management Outdoor and indoor sales and non-sales event planning and execution. Billing of admin invoices and ensure timely payout and reconciliation. Yearly budget preparation based on existing years expenditure for Cost optimization. Procurement of Office services and deliverables, compare quality with rates and issue order. Employee company buses transport management. Corporate mobile and sim cards connections issuance and management. Printing and office stationery distribution, management and make available buffer stock. Assets management and tagging. Office admin policy, SOP development and updation. Office boys, Drivers management and work allocation and supervision. Fire alarm system management, supervision and maintenance Admin support to khopoli plant and Kakinada-AP plant. Petty cash and credit card expenses management Organization Contract agreements data management and execution. Travel calendar management Liasioning with Building Facility management Team for maintain repair maintenance of Facility. Show more Show less