Assistant Manager Administration

Responsibilities:

• Lead the end-to-end site administration and ensure best infrastructure, amenities, facilities and safety of our employees. You would be responsible for planning, executing and upkeep all the sites and office infrastructure, liaise with will landlord, vendor and other intermediaries for service standards, safety, security, resiliency, failover, BCP etc.
• Plan, execute and stabilise operations for new locations, ensure sites are ready for transitions/production. Create testing and pilot phase plans, RTB and other facility related requirements, licenses, documentation, audit, etc.
• Plan and Conduct fire drills other evacuation and safety dills and BCP Planning, periodic equipment checks, plan and remediate audits and RCSA.
• Lead the team and create processes for maintenance, replacement, cleaning, sanitation, safety measures, reporting, etc.
• Cross train the team and create backups for all the processes.
• Would also be required to build, maintain the budget forecast for all the admin and facilities functions and report the actual expenses monthly.

Qualification and Experience:

• Graduate in any discipline with a minimum of 9 years of experience.
• Must have handled and have exposure to all facilities and administration functions like Real Estate management, F&B, Transport, Security, Logistics, etc for a mid to large sized organization.
• Should have led new site builds and setup grounds up
• Exposure to Audit and compliances related to physical office management
• Ability to have manage vendor contracts and service assessments
• Good Reporting and Presentation Skills
• Must have handled operations for companies over 500 employees

Desired Skills:

• Exposure of setting up Admin functions for a Foreign Company in India
• Exposure of utilizing managed real estate as well as leased site build ups