Job Purpose
Job Purpose DescriptionBusinessMetalsUnitMuriLocationMuriPoornata Position Number of the job102820
Reports To Poornata Position No :
090036Poornata Position Title of the jobArea Head Purchases
Reports To Poornata Position Title :
Unit -FH- Materials and LogisticsFunctionPurchase
Reports To Function:
Unit -FH- Materials and LogisticsDepartmentMaterials and Logistics
Reports To Department:
Materials and LogisticsDate of Last Updation/Approval
Planning, organizing, monitoring, implementing, and controlling Placing Purchase order on time of MRO, Capex items for both CGPP and refinery plant, Medicines for OHC, RMP related spares and services, Vehicle spares and services of HEMMs.Also responsible for finalization Annual Rate contract of Filter
Cloth Centralized Procurement pan Hindalco Units (Utkal, Muri,Belagavi & Renukoot Unit )
in coordination with Strategic Procurement Cell with an objective to control costs and support the plants in containing operating costs well as navigating them to the various consuming units keeping in view the inventories and consumption pattern.Enhancement of vendor source for better sustainability.Provide valuable inputs in procurement for various areas of MAP.So as to meet the company’s operational requirements and maintain continuity of supplies, while also ensuring that purchases are made in time and at the most optimum costs.
Sl NoManpower NosFunctionDept.SectionRemarks1ManagementNil2StaffOne3WorkerNil4ContractNilTotalOneBusiness/SBU/Unit RevenueBusiness Workforce NumberUnit Workforce Number800 on roll emloyees & 1000 contract workersFunction Workforce NumberDepartment Workforce NumberOther Quantitative and Important Parameters for the Job: Budgets/Volumes/No. of Products/Geography/Markets/ Customers or any other parameter
Planning & Execution
Summary
FY22-23
Value of MRO Supply and Service
(in Cr)
10.00
Value of Capex Supply and Service
(in Cr)
50.00Value of Filter Cloth for PAN Hindalco (Utkal, Muri, Belagavi & Renukoot) (In Cr )10.00Value of RMP supply & Services (In Cr )220 .00Value of RMVolume of Work
Summary
FY22-23
No. of PR Line (MRO) handled
15000
No. of PR Line (Capex) handled
1000Budget ControlRs.
- Job Context & Major Challenges:
Job Context:
Muri Unit is one of the only manufacturing plants in this district of Jharkhand. It is one of the bigger unis in Jharkhand. The plant is located about 350 Kms from Kolkata, and about 70 Kms from Jamsedpur which are the nearest major markets. Infrastructure hurdles like poor proximity to good roads and railways, lack of developed local markets, poor transport base. As local markets are not sufficiently developed creating a good and reliable vendor base is of prime importance.
Timely procurement of All Materials at optimum cost is the primary responsibility of this position.
The Major Challenges Are As Under:
- Supply Chain management: Collective handling of key raw materials for Muri. Infrastructure hurdles like poor proximity to good roads and railways, lack of developed local markets, poor transport base & very limited courier services are some of the challenges in supply chain. As local markets are not sufficiently developed, creating a good and reliable vendor base is of prime importance.
- Work with limited resources and take timely action to meet the high expectations of internal customers without compromising on quality or cost and at the same time ensuring that proper systems and procedures are followed.
- Analyze the demand supply scenario for each key raw material and understand the market dynamics driving prices with a view to take more informed and logical decisions in procurement. Monitor the entire supply chain of the complex path of MRO items as well as raw materials movement.
- Controlling Cost: Efficient buying is the key to containing cost. The Job requires knowledge and understanding of the products,
- Managing Volatility: The current market is very volatile and an understanding of market dynamics for each product is required to formulate appropriate long- and short-term strategies for procurement of the key raw materials.
Ensure that procurement of key raw materials are within budgeted numbers, especially in today’s volatile market scenario with many external uncontrollable factors.
- Sourcing: Understanding of the sourcing, strategy of the competitors etc.
- Vendor Development: Development of Sources for ensuring guaranteed supply for securitizing the availability and maintaining uninterrupted supply for smooth production. Identifying and developing reliable vendors.
- Sustainability: Securitization of Key Raw Materials is an important function on long term basis at optimum cost
- Key Result Areas/Accountabilities:
Key Result Areas/AccountabilitiesSupporting Actions
Procurement of MRO, Capex items & all HEMMs Spares, Services and Maintenance of Company Owned vehicles. Medicines for OHC.
- Preparation of Purchase Orders, by taking into consideration all agreed commercial and legal aspects and timely release of orders.
- Follow up with Suppliers for pre-dispatch inspection report, logistics arrangement, and other required documentation process.
- Preparing Blanket orders and generate releases.
- Follow up for payments, Road permit, reconciliation for payments etc.
- Giving dispatch schedule \ daily dispatch of materials so that material reach in plant on time and avoid stock out situation.
- Ensure inventory levels are maintained as per plant requirement.
- Daily follow up with suppliers for quality of material and informing them regarding quality.
- Co-ordination with transporters for timely lifting and delivery of Materials
- Follow up for payments, Road permit, reconciliation for payments etc.
- Doing various jobs of multiples buyers during their absence to meet the plant urgency.
Vendor Development
- Identify reliable sources, Assess capability of vendors in respect of technology, capacity and quality control and commitment for delivery.
- Maintain updated data base of Vendors.
- To continuously look for alternate sourcing to get the most competitive price and drive the initiative of cheaper substitution.
- Recommend for enhancement of vendor source for better sustainability.
- Analyzing new sources based upon the plant requirement.
- Ensure development of quality vendors so as that dependence on single vendor is reduced and enhance savings.
Evaluating Suppliers
- Evaluating suppliers based on their ability to supply product as per our requirement, on time delivery, after sales response in accordance with the organization's requirements on six-month basis.
- Establishing Criteria for selection, evaluation and re-evaluation of vendors and maintaining records of the results of evaluations and all necessary actions arising from the evaluation.
Co-ordination with inter Departments.
- Coordinating with Stores for preparation of GRN and inspection to proceed further process.
- Co-ordinate with F&A Dept. team for release of payments on time and sort out issues related to payments.
- Coordinating with logistics team & transporters for prompt responses.
- Coordinating with users’ team for early inspection the receipt materials.
- Weeky meeting with Engineering teams to ensure smooth information flow to ensure that operations are carried out and any emergencies, challenges, issues are resolved without any losses being incurred.
Critical ROL Items
- Daily review of ROL items, placing order on time so that these critical items reach site before stock out.
- items reach site before stock out
Risk Assessment
- Risk assessment for delay in delivery and development of alternate process and vendor to meet the timeliness of requirement of materials.
To ensure implementation of safety, health and environment systems .
- Ensured MSDS for Hazardous materials Vibes Actioning & Voice Actioning
- Ensure compliance of IMS.
Additional Responsibilities:
Filter Cloth Centralized Procurement pan Hindalco Units (Utkal, Muri,Belagavi & Renukoot Unit )
- Finalization of Filter cloths Annual contract for Pan Hindalco Units.
- Collecting performance feedback for each vendor from units.
- Discussing relevant performance issues with vendors during technical discussion based upon the feedback received from each of the units.
- Seeking confirmations on life guarantees across each application.
- Quarterly review with unit and vendors.
- Development of supplier performance matrix against each filter to monitor regular supplier performance.
World Class Management (WCM)
- Custodian for WCM’s People Management Committee at Unit
- Ensure task force with outlined accountabilities for each aspect of People Management Sub Committee goals
- Ensure all People Initiatives are completed within the stipulated time frames
- Ensure that the Unit is prepared during Audits etc from a People Management standpoint
- Job Purpose of Direct Reports:
Position Title
Job Purpose
Position No.AH Material and Logistics102820
InternalFrequencyNatureUnit HeadNeed BasisApproval & Guidance
Stores Dept
FrequentlyCoordination, Stocks Status., GRN follow up, Inventory, Timely unloading, Min Max levels etc .
Indenters / Users
FrequentlyCoordination, Technical clearances etc
F&A
FrequentlyPayment follow up, shot- out payment related issue, Bank details update of vendor,Tax structure creation etc.
Ekayaan Teams
Need BasisResolve Ekayaan Related issue.
Logistics Section:
Daily basisCoordination for transportation of materials.
SPC, Mumbai
Need BasisCoordination for Negotiation, Update MOU status.
External
FrequencyNature
Supplier’s
FrequencyFollow up for quotation, delivery etc.
Transporter
Need BasisCoordination for transportation of materials.
- Organizational Structure:
Declaration: This job description is a true reflection of the position AH Materials & Logistics
Job HolderReports to ManagerNameDate of Entry / Approval
