1161 Administrative Support Jobs - Page 47

Role & responsibilities ' Manage emails, information, and other communications; answer where possible highlight and prioritize those that need MD/JMD attention. Plan and maintain MDs /JMD calendar and recurring tasks, arrange appointments, organise and set agendas and action points for all his meetings. Calendar Management: Effectively managing the MDs /JMD schedule, including arranging appointments, meetings, and travel plans. This involves coordinating with internal and external stakeholders to ensure optimal use of the MDs time. Meeting Coordination: Planning and organizing meeting agenda, including preparing agendas, taking minutes, and ensuring follow-up actions are communicated and executed. Travel Arrangements: Coordinating domestic and international travel logistics for the MD, including transportation, accommodation, and itinerary planning. Project Support: Assisting the MD /JMD in various projects by conducting research, compiling data, and providing administrative support to ensure project milestones are met. Relationship Management: Building and maintaining positive relationships with key stakeholders, both internally and externally. This involves effective communication and representing the MD professionally. Communication Handling: Acting as a primary point of contact between the MD /JMD and internal/external parties. This includes screening and managing emails, calls, and other forms of communication, responding on behalf of the MD when necessary. Good in handling social media accounts (LinkedIn, Facebook, Instagram, Twitter and other) posting etc. All administrational works like vendor management, Bills processing, payments and negotiation with vendors and all outside parties to smooth function of organization. Prepare and maintain companys catalogue, product catalogues along with other necessary details. Manage branding partners (consultants) of the company for branding strategies, corporate gifts, banners, posters etc. Align the company around the brands direction, choices and tactics. Provide daily agenda (meeting schedules, etc.) to MD/JMD at the start of the day to help them plan their day. Receive meeting requests on behalf of MD/JMD and assign time slots accordingly. Manage and monitor all arrangements for the guests of MD/JMD Office, including gifts. Monitor market trends, research consumer markets and competitors activities. Oversee new and ongoing marketing and advertising activities. Preferred candidate profile Desired Qualifications Graduate in any field, MBA preferred Desired Experience 5+ years in similar role, preferably in Steel/ Manufacturing industry Functional Skills Experience in data analytics Proven track record of excellent time management Keen eye for detail Experience of interacting and working with all levels of management Excellent in Stakeholder Management and Communications

Role & responsibilities Meeting and greeting all visitors to the office by following proper etiquettes Answering telephone calls received on common no. and forwarding them to the concerned person Maintaining Signage TV of the reception area Direct visitors to the appropriate person and office Ensure reception area is tidy and presentable, with all necessary stationery and material Provide basic and accurate information in-person and via phone/email Receiving and dispatching couriers Raising all the service calls with the service provider Co-ordinating and following up with Service provider for the calls registered Assisting HR in conducting employee events Following up with the vendors for delivery Managing visitors book Maintain in and out register of couriers with their invoice bills and hand over them to the allotted person Preferred candidate profile Fluency in English language Building positive Relationship with Internal Employees Professional attitude and presentable appearance Operational knowledge of MS-Office Customer service skills The ability to work well with others To be thorough and pay attention to detail Patience and the ability to remain calm in stressful situations Sensitivity and Understanding

1. Handling email correspondence under guidance of the marketing team 2. Assisting the marketing team to make phone calls 3. Finding company names in the port data. Searching on the net and finding out the contact information of the buyer and seller. 4. Updating and modification of records in the contact management software 5. Generating reports 6. Ensuring that the data is correct. Contacting companies and getting the correct contact details 7. Sending circular emails 8. Managing We chat and Whatsapp accounts 9. Add / Modify Google Contacts 10. Taking back up of the data periodically 11. Making the International / Domestic client visit lists to Google Maps in Excel / Also preparing Google Map 12. Drafting letters and providing administrative support when necessary

About the job: Are you a skilled communicator with a knack for organization and a passion for providing top-notch administrative support? Join NCML - National Commodities Management Services Limited as an executive assistant and be a crucial member of our team! Key responsibilities: 1. Manage all incoming and outgoing communication effectively, ensuring timely responses and clear messaging. 2. Take charge of email management, organizing and prioritizing emails to keep the executive team on track. 3. Coordinate all travel arrangements, including booking flights, accommodations, and transportation, to ensure seamless travel experiences. 4. Provide comprehensive administrative support, including scheduling meetings, preparing documents, and handling day-to-day tasks to enhance efficiency. 5. Act as a liaison between executives and internal/external stakeholders, maintaining professional and positive relationships. 6. Assist with project management tasks, such as tracking progress, coordinating deadlines, and providing updates to the executive team. 7. Handle confidential information with discretion and professionalism, maintaining the highest level of confidentiality at all times. If you are a proactive and detail-oriented individual with a strong background in effective communication, email management, travel coordination, and administrative support, we want to hear from you! Take the next step in your career and join NCML as our Executive Assistant today. Who can apply: Only those candidates can apply who: Salary: ₹ 4,50,000 - 5,75,000 /year Experience: 0 year(s) Deadline: 2025-06-05 23:59:59 Other perks: 5 days a week Skills required: Effective Communication, Email Management, Administrative Support and Travel Management Other Requirements: 1. Must have an MBA degree. About Company: National Commodities Management Services Limited (NCML) formerly known as National Collateral Management Services Limited is the country's largest and integrated post-harvest solution provider offering a bouquet of services along the entire supply chain in the commodity space. Through pan India presence, NCML provides commodity handling and risk management services to clients across the country. Fairfax India is the promoter with majority ownership interest and management control in NCML. Fairfax India is a group company of the Prem Watsa-led Fairfax Financial Holdings which is based in Toronto, Canada, and is listed on the Toronto Exchange.

About the job: Key Responsibilities: 1. Provide administrative support to ensure efficient office functioning 2. Manage calendars, schedule meetings, and coordinate conference room bookings, avoiding conflicts 3. Handle incoming calls, emails, and correspondence in a professional and timely manner 4. Maintain both digital and physical filing systems to ensure easy access to information 5. Assist with travel planning, ticketing, event coordination, and logistics 6. Monitor and replenish office supplies, maintaining a well-stocked and orderly workspace 7. Manage confidential documents and sensitive information with discretion 8. Support reporting and database updates to maintain accurate internal records Who can apply: Only those candidates can apply who: have minimum 1 years of experience are from Mumbai only Salary: ₹ 5,00,000 - 6,00,000 /year Experience: 1 year(s) Deadline: 2025-06-05 23:59:59 Other perks: Informal dress code, 5 days a week, Free snacks & beverages, Health Insurance Skills required: Coordination, Technical Support, Effective Communication, Administrative Support and Invoice Processing Other Requirements: 1. Strong organisational and time management skills 2. Excellent verbal and written communication abilities 3. Proficient in MS Office Suite and document formatting tools 4. Experience in travel coordination and office workflow management 5. High level of integrity and attention to detail About Company: Eminence is a strategy consulting company focused on reputation. We build, establish, and protect reputation through stakeholder engagement. We operate under two verticals: Research-based consulting that defines a reputational roadmap for businesses. Execution that focuses on the effective implementation of the positioning strategy. With experience in over 10 different industries, 100% of our business comes through references, reflecting the quality of our services. Our clients include Arvind Limited, Amazon Web Services, Bharat Petroleum, CEAT, HDFC Ergo General Insurance, ICICI Prudential Mutual Fund, Multiples Private Equity, Tata Projects, Welspun, Westlife Foodworld (McDonald's), and many more.

Job Summary: We are looking for a MALE professional and customer-focused Front Office Executive to manage front desk operations in a hospitality setting. The ideal candidate will ensure a smooth guest experience, handle bookings and check-ins, and provide administrative support. Key Responsibilities: Greet and assist guests; manage room bookings. Handle check-ins/check-outs, ID scans, system entries, and group reservations. Respond to inquiries, calls, and complaints with professionalism. Coordinate with other departments and maintain office and guest records. Manage cash transactions, prepare daily reports, and update accounts. Generate C-Forms and ensure local compliance for foreign guests. To be ready to work in Rotational Shift. Qualifications: High school diploma or equivalent; additional certifications in office administration are a plus. Proven experience in a front desk, receptionist, or administrative role. Good understanding of procedures and practices in the hospitality industry. Excellent written and verbal communication skills. Strong interpersonal, organizational and time management skills. Ability to multitask and prioritize in a dynamic work environment. Professional appearance and demeanor.

Administrative Support: Managing schedules, organizing meetings, and coordinating travel arrangements for the sales team. Preparing reports, presentations, and proposals. Maintaining client databases and CRM systems. Handling customer inquiries and resolving issues. Processing orders and ensuring timely delivery. Sales Process Support: Following up on leads and managing the sales pipeline. Assisting with sales presentations and demonstrations. Coordinating with other departments to ensure smooth sales operations. Tracking sales performance and identifying areas for improvement. Communication & Customer Service: Communicating effectively with clients, sales team members, and other stakeholders. Providing excellent customer service and building strong client relationships. Responding to client concerns and addressing issues promptly.

About the job: Are you a skilled virtual assistant looking to join a dynamic and fast-growing team at Werise Ventures. We are seeking a talented individual who excels in administrative support, effective communication, interpersonal skills, sales support, research and analytics, scheduling, and email management. As a Virtual Assistant at Werise Ventures, you will play a crucial role in supporting our team and ensuring smooth operations. Key Responsibilities: 1. Provide comprehensive administrative support to the team, including organizing files, managing calendars, and handling correspondence 2. Communicate effectively with clients, vendors, and team members to ensure efficient collaboration and project completion 3. Assist with sales support activities, including preparing proposals, assisting with sales calls, and tracking sales data 4. Conduct research and analytics to provide valuable insights and recommendations to the team 5. Manage scheduling for meetings, appointments, and events, ensuring all parties are informed and prepared 6. Handle email management, including responding to inquiries, prioritizing messages, and coordinating follow-ups 7. Proactively identify areas for improvement and take initiative to streamline processes and enhance productivity 8. Shadow the founder to handle non-core tasks of the founder If you are a proactive and detail-oriented Virtual Assistant with a passion for supporting a growing business, we want to hear from you! Join us at Werise Ventures and be a part of our exciting journey towards success. Who can apply: Only those candidates can apply who: have minimum 1 years of experience Salary: ₹ 2,00,000 - 3,00,000 /year Experience: 1 year(s) Deadline: 2025-06-03 23:59:59 Other perks: 5 days a week Skills required: Sales Support, Interpersonal skills, Research and Analytics, Effective Communication, Email Management, Administrative Support and Scheduling Other Requirements: 1. Experience in administrative roles or coordination tasks. 2. Excellent communication and interpersonal skills. 3. Experience in sales and business development is a plus. About Company: We are a platform from start to finish, for all upcoming as well as existing startups, SMEs, and business enterprises. We also provide mind management training for corporate employees.

About the job: Key responsibilities: 1. Maintain accurate books of accounts using Tally, SAP, or similar ERP 2. Record all journal entries, cash/bank entries, purchase/sales entries, and expenses on a daily basis 3. Ensure compliance with all relevant financial regulations and standards 4. File monthly and annual GST returns (GSTR-1, GSTR-3B, GSTR-9) 5. Reconcile input tax credit (ITC) and maintain GST ledgers 6. Perform TDS calculations and filings 7. Ensure proper documentation for tax filings and support tax audits 8. Prepare and format reports, memos, and internal documents 9. Source, purchase, and maintain all office supplies including stationery, pantry items, and other necessities 10. Help onboard new employees by preparing documents, setting up accounts, and arranging welcome kits 11. Oversee maintenance and replacement of office equipment such as printers and furniture, coordinating repairs or replacements when needed 12. Manage relationships with suppliers and vendors to ensure best prices, quality, and timely delivery 13. Support other departments by assisting with coordination, office administration, and tasks contributing to smooth business functioning 14. Gain firsthand experience in business operations and strategic decision-making 15. Learn and experience the functioning of different departments of the company 16. Get exposure to startup operations and challenges 17. Work in a dynamic environment beyond monotonous tasks 18. Collaborate with the founders and core team 19. Explore unlimited opportunities to grow and make impactful contributions 20. Tackle rewarding challenges that build your skills and experience Who can apply: Only those candidates can apply who: have minimum 1 years of experience are from Ahmedabad, Gandhinagar only Salary: ₹ 2,00,000 - 2,40,000 /year Experience: 1 year(s) Deadline: 2025-06-02 23:59:59 Other perks: Informal dress code, Free snacks & beverages, Cab/Transportation facility, Health Insurance Skills required: Accounting, Tally, Taxation, Auditing, Enterprise Resource Planning(ERP), Administrative Support and Financial Reporting Other Requirements: 1. B.Com / M.Com / CA Inter / CMA / MBA (Finance) or similar 2. 2+ years of experience in accounting, taxation, and compliance 3. Knowledge of Indian Accounting Standards (Ind AS) and GST 4. Experience using accounting software (like Tally or SAP) 5. Knowledge of Income Tax, TDS, and GST compliance 6. Experience in maintaining accurate financial records 7. Ability to manage multiple tasks efficiently 8. Flexibility to take on tasks from other departments as needed 9. Interest in the waste management and sustainability industries is preferred About Company: Saltech Design Labs Private Limited, established in 2018 is a Startup India (DPIIT) and Inter-Ministerial Board (IMB) recognized entity developing innovative technologies in the waste-to-value segment. The company holds 10+ IPs (2 National & 5 International Patents, 3 Trademarks) and 9+ Awards (National / International) currently incubated at the PDEU Innovation & Incubation Center and supported by the Government of Gujarat & Government of India. Saltech has been conferred a National award from the honorable Prime Minister Shri. Narendra Modi for ASHA India program by Ministry of Housing & Urban Affairs (MoHUA), Government. We create circularity by deploying advanced closed-loop recycling technology to extract maximum value out of waste. Our patented process transforms Single-use plastics, construction & demolition waste, and industrial minerals/aggregate/fly ash wastes into sustainable alternate building materials.

About the job: Key responsibilities: 1. Keeping and maintaining all data related to the front desk on a daily basis. 2. Greet and welcome Clients & candidates coming for interviews 3. Addressing day to day queries of the employees related to office administration. 4. Prepare outgoing mail by drafting correspondence, securing parcels or for any office requirement. 5. Identifying vendors for office administration requirements. 6. Negotiation for the best price for any purchase. 7. Answer all incoming calls and redirect them or keep messages 8. Receive letters, packages etc. and distribute them to the respective team. 9. Check, sort and forward emails 10. Monitor office supplies, stationary, Devices 11. Organizing events & taking care of necessary things required for the event. 12. Keep updated records and files 13. Supervision of overall housekeeping activities. 14. Repair & Maintenance of office assets as per requirement. 15. Excel sheet management & data entry. 16. Monitor and maintain office expenses and costs data. 17. Take up other duties as assigned. (travel arrangements, schedules etc.) Who can apply: Only those candidates can apply who: Salary: ₹ 2,00,000 - 2,40,000 /year Experience: 0 year(s) Deadline: 2025-05-30 23:59:59 Other perks: Informal dress code, 5 days a week Skills required: MS-Office, MS-Word, MS-Excel, English Proficiency (Spoken), Office Management and Administrative Support Other Requirements: Skills 1. Communication Skills (Written and Verbal). 2. Good Knowledge of Excel. 3. Coordination 4. Negotiation skills Exeperience : 0-1 year About Company: Oodles Technologies is an offshore software development company with a focus on state-of-the-art technologies. We have our niche in awe-inspiring domains like blockchain, machine learning, artificial intelligence, ERP, big data and live video streaming. We keep close tabs on the latest trends and technologies and with our highly skilled team of developers, we deliver end-to-end development solutions at the best market rates.

About the job: Key responsibilities: 1. Handle the payments, corporate accounts, and maintain the bills and books of the company. 2. Prepare monthly, quarterly, and annual financial documents by collecting data. 3. Working on monthly purchase/sale reports preparation. 4. Working on managing company and client invoices through software and portals. 5. Manage the invoice payment of our Vendor. 6. Communicate with the company's CA for maintaining the records. 7. Oversee tax payments, GST-related work. 8. Ensure legal compliance with financial regulations and internal policies. 9. Manage the company's payroll and coordinate with team members based on requirements. 10. Handle office administration duties like scheduling, ordering, and office supply management. 11. Work on maintaining, repairing, or replacing office equipment. 12. Handle basic office tasks, such as filing, delivering mail, answering emails, and making phone calls. Requirements: 1. Must have a bachelor's degree in accounting or business administration or equivalent experience. 2. English communication is required. 3. Knowledge of day-to-day bookkeeping. 4. Strong knowledge of GST and basic accounting principles. 5. Knowledge of TDS, Advance tax, PF/ESIC, and Professional Tax. 6. Experience in purchase/sales entry, journal entry, and expense bills booking. 7. Experience in accounts payable/receivables-related work. 8. Experience in import/export-related work and foreign inward remittance. 9. Experience in bank reconciliation. 10. Experience in online net banking transactions. 11. Experience in attendance, payroll, and salary payment. 12. Knowledge of the internet, MS Excel, and Word. 13. Ready to work with different softwares and analytical reports. 14. Ability to work independently and take ownership of tasks. 15. Must have 2+ years of work experience. Note: Salary is Rs. 15,000 - 20,000 per month. Who can apply: Only those candidates can apply who: have minimum 1 years of experience Salary: ₹ 2,00,000 - 3,00,000 /year Experience: 1 year(s) Deadline: 2025-05-29 23:59:59 Other perks: Informal dress code, 5 days a week Skills required: Accounting, MS-Excel, Office Management and Administrative Support About Company: Square Infosoft is a software development company in India. We help our clients to get technical solutions for mobile app and website development. Square Infosoft resolves all the complex business problems and satisfies the technical needs. We are experienced in every segment of mobile application and website development in India for worldwide clients and industries.