Admin Assistant

Job Description

JOB TITLE

Admin Assistant

REPORTING TO

Assistant Manager - Admin

LOCATION

Delhi 

OPEN ENDED /

FIXED TERM (Duration)

Open Ended

FULLTIME EQUIVALENT

1.0

JOB FAMILY

CAREER STEP

Foundation

About The George Institute

The George Institute for Global Health was established in 1999 with a mission to improve the health of millions of people worldwide, particularly underserved populations, by challenging the status quo and using innovative approaches to prevent and treat the world’s biggest killers: non-communicable diseases and injury.

With offices in Australia, China, India and the UK, our 700+ people support 245+ active projects and clinical trials across 50+ countries, with 400+ more staff across our social enterprises. We focus on the global health challenges that cause the greatest loss of life, the greatest impairment of life quality and the most substantial economic burden, particularly in resource-poor settings.

Together with our academic partners, UNSW Sydney in Australia, Manipal Academy of Higher Education in India and Imperial College London in the United Kingdom, we work with a global network of collaborators, undertaking clinical, population and health systems research.

Our experts are among the most cited globally, bestowed accolades for excellence and innovation, and regularly participate in policy fora. Our research is published in leading academic journals, referenced in policy documents, and recognised for its excellence, innovation and impact. We are designated a WHO Collaborating Centre (WHO CC) for Injury Prevention & Trauma Care, and a WHO CC for Population Salt Reduction. Since 1999, we have raised more than $1 billion for research and produced over 10,000 peer-reviewed publications and other academic outputs.

What we do

• Lead world-class, large-scale clinical trials, epidemiological studies and health systems research to transform treatments and healthcare delivery


• Look beyond single diseases, across the life course, to identify patient-centred approaches to care that can be implemented at scale


• Develop low-cost, innovative solutions to global unmet needs


• Drive our global impact through a program of research, advocacy, thought leadership and disruptive social entrepreneurship

For more information about The George Institute, visit www.georgeinstitute.org.

The George Institute India

The George Institute, a wholly owned legal not-for-profit Indian research institute, has been conducting research related activities in India since 2002. The George Institute India’s mission mirrors that of the parent organization, namely the discovery and implementation of solutions to chronic and disabling health problems through research, policy development and capacity building.

A number of large-scale projects in population, health systems and clinical research, funded by a diverse group of sponsors, both public and private, are conducted in India. The George Institute India comprises two distinct operating groups: Research and Development, and Infrastructure and Resources. It has two separate offices - in Hyderabad and New Delhi, where the research staff and senior management are based.

Context and Role 

The George Institute for Global Health in India is growing at a phenomenal pace. The Admin Assistant will support the Assistant Manager admin in the administration of the India office, and support initiatives, systems, and standards.

Directly reports to Assistant Manager Admin

• Provide comprehensive support in office administration and day-to-day operations.


• Manage travel arrangements, including booking taxis, domestic and international air tickets.


• Arrange logistics support such as hotel bookings for project staff and foreign visitors.


• Managing day-to-day office maintenance.


• Identify and evaluate potential suppliers based on cost, quality, delivery timelines, and other relevant criteria.


• Handle and coordinate translation and transcription requests by liaising with internal stakeholders and external service providers, ensuring timely delivery, quality control, and adherence to confidentiality protocols.


• Negotiate pricing, terms, and contracts with vendors to ensure cost-effectiveness.


• Build and maintain strong relationships with key suppliers and service providers.


• Ensure timely procurement of goods and services in alignment with project timelines.


• Handle procurement activities, including collecting quotations, issuing purchase orders (POs), and vendor coordination.


• Track and process admin-related bills, monitor due dates, verify invoices, prepare vouchers, and coordinate payments.


• Maintain and regularly update administrative trackers and records.


• Provide administrative support for organization-wide meetings, workshops, and events.


• Maintain accurate and organized documentation of all admin and procurement files.


• Travel to project locations, state offices, and head office as required by project needs.


• Provide support during donor visits, internal reviews, statutory audits, and project audits.


• Assist in general administration tasks and other duties assigned by the supervisor.


• Coordinate closely with the finance team for payments, reconciliations, and other requirements.


• Any other tasks or responsibilities as assigned by the supervisor

• Participate in team meetings and activities relating to administration and own work area;


• Participate in special projects to improve processes, tools, systems and organisation;


• Take responsibility for personal learning and development and for setting achievable and meaningful work objectives and managing personal targets, meeting obligations of the Institute's Performance Management and Development Policy;


• Demonstrate commitment to GI's values, including performing to an exceptionally high ethical standard and focus on integrity, collaboration and teamwork in all efforts

• Comply with Gl's Work Health and Safety Policy and related procedures, and similar policies which apply when visiting the premises of affiliates and collaborating sites.


• Promote and contribute to a safe, secure environment for staff and visitors.

• Qualifications: Bachelor's degree in commerce, business, administration, or related field preferred, with 2 to 5 years of experience in procurement and admin roles.


• Excellent written and verbal communication skills.


• Fluency in Hindi and English is essential and Telugu will be desirable.


• Excellent time management skills; ability to prioritize


• Willingness to learn and grow with the organization and stay motivated to take on additional projects and solve problems


• Self-directed and able to work without supervision


• Prior experience in handling administrative responsibilities independently.


• Highly organized multi-tasker who works well in a fast-paced environment


• Good negotiation skills with experience in dealing at all levels


• Proficient computer skills, including Microsoft Office (Word, PowerPoint, and Excel); scheduling appointments/updating calendars a must


• Demonstrated resourcefulness, with the ability to influence others to achieve common goals;;


• Excellent interpersonal skills with high level of proficiency in English and the ability to work well autonomously;


• Excellent teamwork [/Ieadership] skills, with demonstrated ability to collaborate in small teams and with a wide range of varying stakeholders;


• Ability to demonstrate flexibility and to be adaptable to changing organisational priorities and ambiguous environments;


• Strong focus on producing the highest quality of work and on ensuring optimum accuracy of outputs;


• Well organised and efficient, with the capacity to work under pressure;

For more details, please see the Position Description for this role.

How to apply:

Interested candidates should send their resume with full contact details, and current and expected CTC/salary. Clearly mentioning the job title <”Admin Assistant”> in the subject line to hrindia@georgeinstitute.org.in by the 24th October 2025

Our big and bold mission to improve the health of millions of people worldwide needs a diverse and innovative team to deliver it. So we foster a dynamic, inclusive, and flexible workplace where each individual can bring their best selves to work.

Everyone is encouraged to apply, including people from culturally and linguistically diverse backgrounds, people with a disability, people of all gender identities and sexual orientations, and mature-aged adults.