Accounts Executive - Finance & Accounts

Christel House India – Thane

Designation : Account Executive

Reporting to : Manager Finance & Accounts of CH India with a dotted line to Head of Finance

WHO WE ARE

Christel House (CHI) is a global education network serving more than 6,000 students annually from under-resourced communities in India, Jamaica, Mexico, South Africa, and the US (Indianapolis). Our vision is for our students to break the cycle of poverty. Our goal is that they will achieve upward economic mobility, become good citizens, and identify and realize their goals, dreams, and human potential. To achieve this goal, the Christel House model is holistic, purposefully integrating academics, leadership and character development, health & social services, and college & careers.

Summary of Job Role:

The Account Executive is responsible for day-to-day accounting operations, including voucher preparation, Tally entries, cash/bank transactions, and bill verification. The role ensures compliance with internal controls, manages petty cash, TDS, audits, and MIS reporting. Additional duties include fixed asset verification, vehicle and insurance documentation, and coordinating payments with vendors, banks, and departments to ensure smooth financial operations.

Accounting-related work:

1. Responsible for the day-to-day updating of the Finance books, preparing, and filing all vouchers and records in order.

2. Responsible for the preparation of cash, bank, and journal vouchers and making entries into Tally Software.

3. Responsible for the Preparation of banking vouchers for verification and printing Cheques, obtaining signatures & distributing cheques to the concerned departments/vendors.

4. Responsible for Vouching / verifying all vouchers and serially numbering for internal and statutory audit.

5. Responsible for verifying & calculating the bills received for payments and ensuring all Internal Control Procedures are diligently followed. Need to verify & check all bills, reimbursement claims and invoices before payment for internal control/ quotation/ quantity/ quality and various levels of approvals on bills, requisition forms, inward/outward formalities etc.,

6. Responsible for handling petty cash (prior approval to be taken before making payment), and plan the requirement of cash in advance.

7. Responsible for verifying Quotations and preparing purchase orders as per the Internal Control Policy Procedure Manual.

8. Preparing financial statements as per department requirements.

9. Responsibilities of TDS – Monthly transactions-related work:

a) Provide monthly TDS payable data for verification to the Manager – Finance & Accounts.

b) Account and file all TDS Challans after processing the online payments.

10. Responsible for checking bank balances every day in the accounts book and informing the Manager – Finance & Accounts.

11. Visiting the Bank for Cash withdrawals/deposits or any other bank-related work.

12. Keep track of all fixed deposits for renewals or closures on time.

13. Prepare and manage DD challans, RTGS/NEFT requests, and bank pay-in slips.

14. Responsible for verifying the monthly “Trip Sheets” of school vehicles (cars & School bus) and calculating Overtime to process the payments.

15. Responsible for conducting the annual physical verification of fixed assets with the assistance of Operations Manager and Stores-in-Charge.

16. Scanning/ Photocopying of any documents as per department/work requirements.

17. Responsible for verifying & reconciling “Fuel Request” forms with the monthly bills from the fuel stations. Also, reconcile the fuel inward & outward usage.

18. Responsible for filing of documents/papers in the respective files.

19. Responsible for numbering Fixed Assets with stickers as and when a Fixed Asset is purchased/received in school.

20. Organizing/ arranging documents required by the auditors during Income tax hearings/ assessments.

21. Responsible for collecting invoices & making payments of all telephone, mobile bills, and Internet service providers before due date.

22. Responsible for follow-up and obtaining the required documents and details from the concerned departments/ vendors as required by our internal control procedure.

23. Checking the leave record of all staff daily and filing it. Provide the attendance report of all staff for Salary calculation to Manager – Finance & Administration on a monthly basis.

24. Responsible for checking and filing all the documents of the school's own vehicles and rented buses too.

25. Responsible for renewing the insurance policy before the due date (start getting a quotation and all required documents at least a month in advance).

26. Keep reminders for all the school-related documents renewal like fitness certificate and permit of a school vehicle, insurance policy, etc.

27. Perform store audits on a quarterly basis, prepare reports, and file documentation for review.

28. Prepare monthly MIS by providing the required data and preparing the required statements.

Requirements and Skills:

· Proven work experience as an Accountant, with a strong understanding of accounting principles and regulations.

· Excellent knowledge of accounting software - Tally Prime, Zoho Books, Financial Edge (FE) for efficient financial management.

· Ability to quickly grasp, adapt to, and work effectively with different software applications and digital tools.

· Qualification - Bachelor’s degree in accounting - B. Com. Master's degree or professional certification is an added advantage.

· 5-7 years of experience in finance or accounting roles.

· Attention to detail and strong analytical skills to ensure accuracy in financial records and reports.

· Proficiency in payroll software.

· Advanced MS Office skills, including Excel for data analysis (Vlookup, pivot tables, etc.,) and PowerPoint for reporting.

· Knowledge of Indian accounting standards and taxation laws.

· Ability to work effectively in a team environment and collaborate with colleagues across departments.

· Passion for contributing to the NGO / educational sector through meticulous financial management and accountability.

If you are passionate about numbers, possess a meticulous work ethics, and have a keen eye for financial accuracy, we encourage you to join our team as an Executive - Finance and make a difference in the lives of underprivileged children across India. Apply now to be part of our mission to support quality education and make a positive impact in the community.

If interested, kindly share your resume to ta.hr@christelhouseindia.org

Job Type: Full-time

Pay: ₹35,000.00 - ₹45,000.00 per month

Benefits:

• Food provided
• Health insurance
• Leave encashment
• Provident Fund

Application Question(s):

• Are you below 45 years of age?
• Are you comfortable working from our office location in Kalwa, Thane?
• Do you have hands-on experience with SAP / Zoho Books / Tally?
• Do you have working knowledge of GST, TDS, and Bank Reconciliation (BRS)?
• Do you have good verbal and written communication skills?
• Are you available to join before February?
• 35,000 – ₹45,000 per month (negotiable, based on experience and skills)

Work Location: In person