Accountant & Office Administrator

Job Description

JOB DESCRIPTION – ACCOUNTANT & OFFICE ADMINISTRATOR Position Overview: We are seeking an experienced and detail-oriented Accountant with a minimum of 5-7 years of experience in a Chartered Accountant firm , to join our team. The ideal candidate should have a strong background in financial accounting, tax filing, reconciliation, and compliance with the Companies Act and Income Tax Act. The role involves managing the company’s balance sheet, ensuring tax compliance, and preparing financial statements. Additionally, the candidate will also be responsible for certain generalist and office administration functions, which are secondary but important responsibilities. Summary: Essential Functions (Accountant): Banking, Accounts, MIS Reports, Compliances and Standardization. Important Functions (Generalist – can be learned on the job): CRM, Sales, Digital Marketing, Human Resources, Customer Assistance, Legal Drafting, Government and Authorities Liaising, Site Supervision and Project Management Basic Functions (Office Admin): Performs a range of basic office support activities such as answering phones and directing calls, greeting and directing visitors, answering questions and performing routine clerical, data entry, and/or word processing work as assigned. Duties and Responsibilities: Part A] Essential Functions (Accountant): 1. Banking, Accounts and MIS Reports, All Compliances Requirements: Understanding overview of actual construction site processes and taking care of all Banking, Accounts and MIS reports generation functions. GST, TDS, PT etc payments and returns, Company law compliances. · Manage accounts payable, receivable, and general ledger transactions · Prepare financial statements, balance sheets, and P&L reports · Handle GST, TDS, RERA compliance, and tax filings · Conduct bank reconciliations and cash flow management · Assist in budgeting, cost control, and financial analysis · Coordinate with auditors, vendors, and project teams for financial reporting · Maintain project-wise accounting and billing records Tools: MS Excel, Netbanking, Tally, IT & other Government Portals 2. Process Standardization Requirements: Prepare and maintain Standard Operating Procedures (SOPs). Tools: MS Word Part B] Important Functions (Generalist): 3. CRM and Sales Requirements: Take care of CRM and assist in sales. Tools: MS Excel, Magicbricks, 99acres, physical Site visits 4. Digital Marketing Requirements: Post content on social media pages and enhance interaction and following. Tools: Google pages, Facebook, Instagram, Twitter, LinkedIn, Youtube, Quora 5. Human Resources Requirements: Payroll and other Human Resource functions and compliances. Tools: Razorpay PayrollX 6. Customer assistance Requirements: Customer assistance in all paperwork and other formalities including home loan. Tools: MS Excel, MS Outlook, Zoom, Anydesk 7. Legal Drafting Requirements: Prepare all legal documents like agreements, deeds, development agreements, work contracts, power of attorney, declarations etc Tools: MS Word 8. Government and Authorities Liaising Requirements: Assist in Execution and Registration of documents at Sub-Registrar’s office and Liaise with government and authorities' offices. 9. Site Supervision & Project Management (when necessary) Requirements: Supervise site activities and manage project construction work when necessary. Tools: Google Sheet, Powerplay app Part C] Basic Functions (Office Admin): · Manage phone calls, route inquiries, take messages, and assist visitors professionally. · Handle front-desk interactions and coordinate inquiries. · Manage incoming mail and distribute correspondence. · Perform clerical tasks, including data entry, drafting correspondence, and preparing reports. · Copy, scan, and maintain filing systems to ensure record accuracy. · Schedule appointments, meetings, and travel arrangements. · Order, stock, and distribute office supplies. · Coordinate with departments to ensure policy compliance. · Maintain relationships with suppliers, customers, and colleagues. · Organize and maintain office common areas. · Assist in event coordination and office optimization. · Handle miscellaneous administrative tasks as required. Qualifications and Minimum Requirements: Minimum 5-7 years of work experience as an Accountant (in a Chartered Accountant firm). Education: B.Com / M.Com / Intermediate CA Proficiency in MS Excel and Tally is a must. Strong knowledge of GST, TDS, and other statutory regulations Excellent analytical skills and attention to detail. Languages: Proficiency in English, Hindi & Marathi . Should be able to read, write and communicate in English, Hindi & Marathi. The ideal age of the candidate, considering the job profile and level, is 28-32 years. Knowledge, Skills and Abilities Required: Strong knowledge of accounting principles, financial regulations, and proficiency in relevant tools and software essential for accounting functions. Expertise in records maintenance, office management, word processing, and data entry. Strong analytical, logical reasoning, and problem-solving skills with the ability to interpret data and make structured decisions. Excellent organizational, time management, and communication skills, with a warm yet professional demeanor for effective interaction with colleagues, clients, and stakeholders. Work Timings and Salary Range: · 10 AM to 7 PM, Monday to Saturday (Office is Near Sai Mandir, Wardha Road, Vivekanand Nagar, Nagpur) · Salary and other compensation will be discussed during the interview process.