374 Travel Coordination Jobs - Page 15

Act as the point of contact between the manager and internal/external clients Screen and direct phone calls and distribute correspondence Handle requests and queries appropriately Manage diary and schedule meetings and appointments

Arrange Travel Logistics, Manage Itineraries, Optimize Costs, Documentation & Compliance, Support, Strong Organisation Skills, Handle Administrative Role, Handle multiple requests at a time. Required Candidate profile 2-3 yrs experience in travel coordination, hospitality, or administrative roles, Familiarity with travel booking portals and vendor coordination, Handle multiple requests at a time

Manage the Directors calendar, appointments, and travel arrangements Organize and coordinate meetings, including agenda preparation and minutes recording & Ensure effective follow-up on meetings and action items. Assist in budgeting, financial tracking, and expense management Prepare reports, presentations, and official correspondence Day-to-day planning of meetings and tasks for the Director of Sales Drafting letters and presentations to customers and stakeholders Drafting various award schemes released from the Directors office

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Managing Director in a dynamic manufacturing environment. The ideal candidate will excel at managing schedules, coordinating communication, supporting strategic initiatives, and handling sensitive and confidential matters with professionalism. Key Responsibilities Manage and maintain the MDs calendar, appointments, and travel arrangements. Prepare reports, presentations, and official correspondence. Attend meetings, record minutes, and follow up on action items. Liaise with internal departments to gather project updates and reports. Maintain efficient filing systems and manage confidential documents. Assist in planning and coordinating company events, board meetings, and reviews. Ensure smooth day-to-day administrative operations for the MDs office. Qualifications & Skills Postgraduate degree; MBA preferred . 5–10 years’ experience as an Executive Assistant , preferably in the manufacturing sector. Strong organizational and time management skills. Excellent written and verbal communication abilities. Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook). Ability to multitask, prioritize, and work effectively in a fast-paced environment. High level of integrity and discretion in handling sensitive information.

Job Summary : The Executive Assistant will provide high-level administrative, operational, and strategic support to the Chief Strategy Officer (CSO) & Chief Supply Chain Officer (CSCO) , ensuring efficient management of schedules, communications, projects, and key initiatives. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities while collaborating with internal and external stakeholders. Key Responsibilities : 1. Administrative & Calendar Management Manage and maintain the executives calendars, scheduling meetings, and ensuring timely communication of changes. Coordinate travel arrangements, itineraries, and related logistics. Handle incoming and outgoing correspondence with accuracy and professionalism. 2. Project Governance & Strategic Support Assist in managing the cadence tracker of projects and consulting engagements. Maintain opportunity pipeline trackers and other strategic initiative trackers. Support in preparing and monitoring budgets, ensuring cost adherence. Conduct research, prepare analytical reports, and assist in drafting strategic documents. Create, compile, and present management reports (weekly, monthly, yearly). 3. Meeting & Event Coordination Prepare meeting agendas, record minutes, and ensure follow-up on action points. Assist in preparation of presentations, briefing notes, and other materials. Coordinate with clients, officials, industry bodies, chambers, and associations for events or meetings. 4. Document & Office Management Maintain organized and confidential filing systems (digital & physical). Oversee office administrative tasks such as visitor management, phone handling, and supply inventory. 5. Financial & Expense Management Assist in processing expense reports and ensuring timely reconciliations. Education & Experience: Bachelors degree in Business Administration, Management, or a any related field. Minimum 2 years experience in an Executive Assistant or similar administrative role, preferably in higher education or corporate settings. Key Skills: Excellent organizational and time management abilities. Strong verbal and written communication skills. Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook). Ability to handle sensitive and confidential information with integrity. Strong interpersonal skills for stakeholder coordination. Proactive, detail-oriented, and able to work under pressure.

Role & responsibilities Manage and maintain schedules, appointments, and travel arrangements Coordinate meetings and prepare agendas, minutes, and presentations Handle confidential correspondence (emails, calls, and messages) Run errands and perform personal tasks as required Make travel and accommodation arrangements Organize and maintain files and records Liaise with clients, staff, and external contacts Monitor deadlines and follow up on pending tasks Assist with project management and research tasks Handle invoicing, expense reports, and budget tracking Preferred candidate profile Female and smart candidates with option to travel at times

JD of Executive Assistant to chairman Position Title: Executive Assistant to Chairman Location: Faridabad Job Summary: The Executive Assistant to the Chairman is responsible for providing comprehensive support to the Chairman in managing daily activities and ensuring efficient operations within the office of the Chairman. This role requires exceptional organizational skills, attention to detail, discretion, and the ability to handle sensitive information with confidentiality. The Executive Assistant will serve as the primary point of contact for internal and external stakeholders, manage communications, coordinate meetings, and handle administrative tasks to facilitate the Chairman's effectiveness and productivity. Key Responsibilities: Calendar Management: Schedule and manage the Chairman's appointments, meetings, and travel arrangements, ensuring efficient use of time and prioritizing conflicting demands. Communication: Serve as the primary point of contact for the Chairman, screening and responding to emails, phone calls, and other correspondence on behalf of the Chairman. Information Management: Organize and maintain files, records, and documents, both physical and electronic, ensuring easy access and retrieval. Meeting Coordination: Coordinate logistics for meetings, including preparing agendas, taking minutes, and arranging facilities and equipment as needed. Confidentiality: Handle confidential information with discretion and integrity, maintaining the highest level of confidentiality at all times. Relationship Management: Build and maintain effective working relationships with internal and external stakeholders, including board members, executives, clients, and vendors. Project Support: Provide support to special projects and initiatives as assigned by the Chairman, including conducting research, preparing reports, and coordinating activities with other team members. Administrative Support: Perform general administrative tasks such as expense management, invoice processing, and office supply management. Strategic Support: Assist the Chairman in strategic planning and decision-making by gathering relevant information, conducting analysis, and preparing presentations and reports. Ad Hoc Duties: Handle ad hoc tasks and requests as they arise, demonstrating flexibility and willingness to adapt to changing priorities. Qualifications: Bachelor's degree in Business Administration, Management, or related field preferred. Proven experience (10 years) in a similar role supporting C-level executives, preferably within a corporate environment. Excellent communication skills, both verbal and written, with the ability to interact professionally with individuals at all levels. Strong organizational skills with the ability to multitask and prioritize effectively in a fast-paced environment. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications. Discretion and integrity in handling confidential information. Attention to detail and high level of accuracy in all work. Ability to work independently with minimal supervision while also functioning effectively as part of a team. In case if you would like to understand more please be in touch.

Managing MD office, Maintain calendar, meetings, schedules, appointments, and travel. Providing administrative support to Managing Director. Leadership Skills & Problem-Solving Skills Planning & Organizing Activities Coordination with departments & Reporting Skills Analytical Aptitude & Problem-Solving mindset

Seeking a proactive, organized, and skilled professional with MS Office & Adobe expertise, strong communication in English/Marathi , business interest in architecture, global exposure, and ability to work independently under pressure

Preferred local candidates with strong verbal & written communication skills To execute work timely with little or no guidance Proficiency with MS Office & problem-solving skills To maintain confidential information To handle huge daily mails Required Candidate profile To provide full executive & personal support to the President of the Company To manage Calendar, Travel, Meeting etc. on behalf of boss Ready to travel extensively within Branches & Corporate office

HR BUSINESS PARTNER Gross Monthly Salary : Rs. 45K to Rs. 50K all-inclusive (based on experience and proven competence) Male candidates based in Ernakulam District, Kerala, in the age group of 28-35, preferred Vinton Engineering (www.vinton.in) is seeking a dynamic HR Business Partner with a strong customer focus, to lead and enhance its human resources operations in alignment with the Architectural Metal Works (AMW) vision, which serves a discerning clientele of elite and high-net-worth (HNW) individuals. In addition to overseeing transactional, administrative and statutory activities expected of the HR Department, the successful incumbent will have to a Strategic HR Business Partner, driving the mission and goals of the organization into the future. The position reports to the General Manager - HR & Legal. The selected candidate may be required to join on short notice. Key Responsibilities : Client focus as regards contractual and statutory obligations of the Company As a key member of our leadership team, the ideal candidate shall be responsible for overseeing and managing all facets of HR operations and administration, with a specific focus on client expectations / requirements of our High Net Worth (HNW) and corporate clients, as well as the related contractual/statutory requirements, ensuring that our workforce particularly at project sites is effectively aligned with the Companys objectives, values and commitments. Employee Relations and Statutory Compliance Serve as the primary point of contact for employee relations issues, particularly of inter-State project sites, addressing grievances and resolving conflicts. Ensure compliance with labor laws, company policies, ethical standards and statutory/contractual obligations Implement and manage employee engagement and retention programs to foster a positive work environment. Training and Development Identify training needs and develop programs to enhance employee skills and competencies. Oversee employee development initiatives, including career development and leadership training. Evaluate the effectiveness of training programs and make adjustments to ensure continuous improvement. HR Policy Development and Implementation Develop, review, and update HR policies and procedures to ensure they reflect current best practices and legal requirements. Communicate HR policies to employees and ensure consistent application across the organization. HR Metrics and Reporting Track and analyze key HR metrics, such as turnover rates, employee satisfaction, and training effectiveness. Provide regular reports to senior management on HR activities, trends, and areas for improvement. Health, Safety, and Well-being: Oversee the implementation of health, safety, and well-being programs to ensure a safe and healthy work environment. Promote employee wellbeing through initiatives that support work-life balance and mental health. Recruitment: End-to-end recruitment processes to meet special project needs focussing on special requirements of Clients for various projects, consistently with recruitment budgets, project budget and timelines. Qualifications & Personal Attributes Bachelors degree in Human Resources, Business Administration, or a related field; HR certifications from reputed institutions will be a plus. Minimum of 3-5 years of experience in human resources, with at least 2 years in a managerial role, associated preferably with a manufacturing, engineering, construction or contracting company of repute. Proven experience in recruitment, employee relations, grievance handling, client interactions, and managing statutory/contractual challenges effectively and successfully Strong knowledge of labor laws, HR best practices, and compliance especially with regard to HSE (health, safety & environment) interventions and inputs from an HR perspective Hands-on experience related to Contract Labour (Regulation & Abolition) Act, registration of labour licences, and licensing procedures and legalities under the Inter-State Migrant Workmen Act, Employees Compensation Act, statutory registers and records under the Factories Act, etc. Diplomacy and tact to deal with government authorities, quasi-government bodies, Municipal authorities, engineers, architects and consultants at remote/inter-State sites Excellent leadership, communication, and interpersonal skills. Ability to work effectively in a fast-paced environment and successfully manage multiple priorities. Willingness to travel within Kerala and on inter-State basis Disclaimer : VINTON operates in a highly dynamic business environment and hence the Job Description and Key result areas as outlined above, should not be taken as exhaustive but only as indicative, subject to changes/modifications from time to time, based on exigencies of work and/or changes in business environment.

Help clients with travel plans, suggest tailored trips, offer expert advice, and stay updated on travel trends, airline rules, and offers. Location _ Attapur Required Candidate profile Min 2+yrs Female candidates preferred for this role Proven experience as a Travel Consultant or similar role (preferred) Excellent communication and customer service skills

Dear Candidate, We are hiring Executive Assistance for Top MNC-Investment Banking!! Position: Executive Assistance Location: Bangalore Contract: 12 Months Shift: 11 AM-8 PM Required Skills: 2-4 Years of experience in to Executive Assistance (CEO,CFO,COO,MD,Directors) Experience in Scheduling, calendar Management, Meeting scheduling. Travel Management- (Global, Domestic) Excellent Communication Notice: Preferably Immediate - 30 Days Interested, pls share your updated CV to arthie.m@orcapod.work

We are hiring a smart, dynamic, and well-spoken Executive Assistant to the CEO of CRC Group a leading Real Estate Group based in Noida. This is a high-visibility role offering direct exposure to leadership decision-making, strategic initiatives, and cross-functional business operations. Key Responsibilities: Provide day-to-day administrative & strategic support to the CEO Calendar & schedule management, meeting coordination, and follow-ups Handle internal & external communications on behalf of the CEO Draft presentations, reports, and business documents Coordinate travel, events, and meetings Assist in project coordination and execution Maintain confidentiality and professionalism at all times Candidate Profile: BBA / MBA with up to 10 years of experience as an Executive Assistant / Coordinator / Strategy Support role Excellent verbal & written communication skills Smart personality and professional appearance Strong business acumen and ability to multitask Proficient in MS Office (Excel, PowerPoint, Word) Willing to work in a fast-paced real estate environment

Manage and maintain the MD’s calendar, schedule meetings, appointments, and travel arrangements. Prepare reports, presentations, and documents as required. Organize and manage travel itineraries, hotel bookings, and logistics.

Manage and maintain the MD’s calendar, including scheduling appointments, meetings, and travel Coordinate and follow up on meeting agendas, minutes, and action items Serve as the point of contact between the MD and internal/external stakeholders Required Candidate profile Bachelor’s degree in Business Administration or related field The candidate should be based in Vasai or currently residing in the Vasai area 2-4 years of experience as an Executive Assistant"

Work Timings: Monday to Friday: 9:30 AM 6:00 PM Saturday: 9:30 AM 4:00 PM Job Summary: Aliff Overseas is seeking a highly organized and proactive Executive Assistant to support the CEO. The ideal candidate will manage daily operations, handle confidential matters with discretion, and serve as a key liaison between the CEO, internal teams, and external stakeholders. This position requires excellent communication skills, strong attention to detail, and the ability to multitask in a dynamic work environment. Key Responsibilities: Coordinate and manage the CEO's calendar, appointments, and meetings. Support the CEO in day-to-day activities and ensure smooth execution of tasks. Act as the primary point of contact for internal and external communications. Draft, prepare, and edit correspondence, reports, presentations, and other documents. Arrange and coordinate meetings, conferences, and events, both in-person and virtual. Organize domestic and international travel arrangements, including visas, flights, accommodation, and itineraries. Maintain effective communication and relationships with internal staff and external stakeholders. Provide general administrative support to the executive team as needed. Plan and oversee logistical aspects of events including venue, catering, AV setup, and transportation. Keep up-to-date with industry trends and best practices in event management. Answer inquiries tactfully, take messages, and serve as a liaison between the CEO, staff, and external parties. Maintain high levels of professionalism, confidentiality, and discretion at all times. Ensure the CEO is well-prepared for meetings and events. Uphold the companys brand image by being presentable and courteous at all times. Qualifications & Requirements: Proven experience as an Executive Assistant, Personal Assistant, or similar role. Excellent written and verbal communication skills. Strong organizational and time-management skills. Ability to handle multiple tasks with accuracy and attention to detail. High level of discretion in handling confidential information. Presentable and professional demeanor. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook). Bachelors degree preferred.

The candidate must possess knowledge relevant to the functional area, and act as a subject matter expert in providing advice in the area of expertise, and also focus on continuous improvement for maximum efficiency. It is vital to focus on the high standard of delivery excellence, provide top-notch service quality and develop successful long-term business partnerships with internal/external customers by identifying and fulfilling customer needs. The candidate should be able to break down complex problems into logical and manageable parts in a systematic way, and generate and compare multiple options, and set priorities to resolve problems. The ideal candidate must be proactive, and go beyond expectations to achieve job results and create new opportunities. The candidate must positively influence the team, motivate high performance, promote a friendly climate, give constructive feedback, provide development opportunities, and manage career aspirations of direct reports. Communication skills are key here, to explain organizational objectives, assignments, and the big picture to the team, and to articulate team vision and clear objectives. Key Responsibilities: Team Leadership & Travel Coordination Lead and manage a team handling travel bookings (flights, hotels, transportation, visa formalities). Ensure adherence to company travel policies and customer service standards. Organize end-to-end travel logistics for staff, executives, and guests across all modalities (air, rail, car, hotel, visa, forex). Handle urgent or last-minute travel changes and emergencies with efficiency and composure. Vendor & Stakeholder Management Negotiate favourable rates and terms with travel and accommodation vendors to optimize cost efficiency. Maintain strong relationships with travel agencies, hotel partners, and external service providers. Manage vendor contracts and service-level agreements. Budget & Cost Management Monitor and control travel-related expenses to support cost-saving targets. Review and approve travel expense reports and vendor bills with proper documentation and approvals. Documentation & Reporting Maintain accurate and up-to-date travel records, invoices, credit notes, and reports for Finance, HR, and Management. Analyze travel data to identify trends and recommend improvements in travel efficiency and effectiveness. Customer Service & Communication Act as the primary point of contact for travel-related queries and issues. Ensure travellers receive detailed itineraries and relevant travel information in a timely manner. Required Skills: Minimum 8-11 years of experience in corporate travel operations. Strong leadership and team management skills. Excellent negotiation and vendor management capabilities. Proficient in travel booking systems and MIS tools. Exceptional communication and problem-solving skills. Ability to work under pressure and manage multiple priorities.

Overview We have an exciting role of Personal Assistant-Travel Booker (Analyst) who would be responsible for booking flights, trains, taxis for everyone in the agency and providing day to day support with fulfilment of expenses and timesheets. Exp : 3-5 years Location : Hyderabad / Gurugram / Bangalore Shift Timing: 02:00 PM - 11:00 PM About Omnicom Global Solutions Omnicom Global Solutions is an integral part of Omnicom Group, a leading global marketing and corporate communications company. Omnicom’s branded networks and numerous specialty firms provide advertising, strategic media planning and buying, digital and interactive marketing, direct and promotional marketing, public relations, and other specialty communications services to over 5,000 clients in more than 70 countries. Omnicom Global Solutions India plays a key role for our group companies and global agencies by providing stellar products, solutions, and services in the areas of Creative Services, Technology, Marketing Science (Data & Analytics), Advanced Analytics, Market Research, Business Support Services, Media Services, and Project Management. Responsibilities Agency Service: Processing of expenses in a timely fashion. Travel coordination and management of internal approval processes. Building and maintaining a strong relationship both internally. General admin tasks Qualifications This may be the right role for you if you have. Excellent attention to detail. Good organisation and people management skills Ability to prioritise and multitask efficiently. Solid communication skills. Ability to multitask Experience in supporting complex travel booking for VIP individuals and a wider team.

Heres a professional and concise Job Description for an Executive Assistant role at Trivedi Ventures LLP : Job Title: Executive Assistant to the Managing Director Location: Lucknow Company: Trivedi Ventures LLP Industry: Logistics, Leasing, Salon, Multi-Vertical Operations About the Company: Trivedi Ventures LLP is a rapidly growing multi-vertical business with core operations in logistics across Uttar Pradesh and Rajasthan. We also operate in leasing and salon management and are currently scaling our operations with a focus on professional systems and structured growth. Role Overview: We are seeking a highly organized and proactive Executive Assistant to support the Managing Partner. The role involves managing schedules, communication, coordination across business units, and assisting in executing key priorities. This is a high-impact role for someone who thrives in fast-paced, dynamic environments and has a strong sense of ownership and discretion. Key Responsibilities: Manage calendar, appointments, and daily schedules Coordinate with internal teams and external partners Draft and manage emails, reports, and documents Track tasks and ensure timely follow-ups Organize meetings, prepare agendas, and take minutes Handle confidential information with integrity Support operational execution across logistics, leasing, and salon verticals Assist in travel planning, expense tracking, and business documentation Key Skills: Time management, multitasking, communication, discretion, calendar scheduling, follow-up, documentation, coordination, adaptability, MS Office proficiency, and task prioritization. Expert in MS Office, communication and email. Qualifications: Graduate with 2–5 years of experience in a similar role Experience supporting senior leadership is preferred Excellent command of English and business communication Let me know if you’d like to add salary details or tailor it further for a posting.

Role & responsibilities Responsible for providing comprehensive support to the Leadership for aligning strategies in line with the objectives of the Organisation. Responsible for serving as the focal point of contact for internal and external stakeholders on all matters pertaining to the office of the Promoter Director. To drive various projects across the businesses and provide strategic, analytical, operational support for decision-making. Support the Leadership in reviewing and monitoring business performance in terms of operational and financial matters across the businesses. Capture pertinent factors/issues of the external business environment to provide inputs to the Leadership. To liaise with various internal & external stakeholders and apprise the Promoter Director on the impact of policy decisions, regulatory changes, financial trends, commercial, political & environmental developments globally in the internal and external business environment. Involve in market intelligence for analyzing competition in terms of products, pricing & customers. Prepare monthly Management Information System (MIS) reports and dashboard to measure and ensure the effectiveness of different corporate strategies. Must be ready to travel as and when required . Preferred candidate profile Min 10 to 12 Yrs in similar profile with/or retired from Indian Defense Services .

Job description SeniorWorld is a well known brand in the elderly industry. " Travel" is one of our active business vertical , under which we take thousands of customers every year across the globe. We are looking for Travel Operations Executives / Managers who can help us in operational process in the travel vertical. The ideal candidate will have an ability to create and maintain an efficient system of operation to support the business needs. The candidate should be comfortable multitasking and working cross-functionally with different business units. The ideal candidate will have previous experience in related fields. Responsibilities Handle Post Sales operational responsibility like ticketing, voucher issuance, payment collection & confirmation VISA & Other Travel document mgmt. Customer Communication through the Post Sales Process Internal Stake Holders : Sales Team, Tour Manager etc coordination External Stake Holder : VISA vendor, Airline , Transport , DMC etc coordination Prepare regular performance review and reevaluate processes Ensure regulatory, compliance and legal rules are followed Manage budget to align with goals of business Improve and build robust operational SOPs and Processes Qualifications 3+ years of experience in a similar role Proficiency with Microsoft Office / Google Sheets Strong organizational and communication skills Strong ability to multitask Comfort working with multiple groups within business

Act as the first point of contact for both Executive Directors and Directors and, maintain the effective working of their offices in their absence. Maintain the highest level of confidentiality and adherence to policies and procedures. Manage diaries by scheduling, prioritizing and managing appointments, travel arrangements and papers for meetings. Managing correspondence, track incoming and outgoing correspondence and ensure replies and produced within the required timeframe. Maintain effective communication and working relationships with key partners and stakeholders at an operational level, the organizations senior management team and key internal and external stakeholders Attend specific meetings and take notes, draft minutes and action recommendations as required. Provide support to other members of the Directorates as necessary. Preferably 3-5 years experience in with an export house of repute

HR and Admin Officer Hyderabad - ANVI ADVISORS Position title HR Admin Officer - Hyderabad Description The HR & Admin Officer will manage end-to-end HR functions, including recruitment, onboarding, payroll support, employee engagement and performance management, alongside overseeing office administration, vendor management, facility maintenance, travel coordination, and event planning. The ideal candidate should have Good communication skills; Ability to handle multitasking in a dynamic environment, Ensuring smooth operations while fostering a positive workplace culture.