Executive Assistant To the Chief Operating Officer

1. Executive Support & Strategic Coordination

- Manage the Director & COO's schedule with utmost discretion and priority alignment across strategic, operational, and leadership agendas.

- Coordinate preparation of business presentations, meeting briefs, and strategic documents.

- Draft, edit, and manage high-level correspondence (emails, memos, reports).

- Handle confidential and sensitive information with integrity.

2. Calendar & Meeting Management

- Maintain and prioritize multiple calendars, organize internal/external meetings, track key follow-ups.

- Prepare agendas, take minutes, and ensure action item follow-through for all leadership meetings.

- Coordinate review cycles and board-related documentation where applicable.

3. Travel, Events & Logistics

- Plan and coordinate complex travel itineraries (domestic & international), including visa processing, hotel bookings, ground transport, forex, etc.

- Manage end-to-end event support for leadership off-sites, review meetings, and external engagements (FICCI, CII, etc.).

- Liaison with administrative teams to ensure seamless logistical support.

4. Communication & Liaison

- Serve as the primary point of contact for stakeholders seeking time or input from the Director & COO.

- Liaison with internal teams, leadership peers, and external bodies for business continuity and relationship management.

- Filter communications and highlight priority areas with sound business judgment.

5. Administrative Excellence

- Manage expense reports, reimbursements, vendor coordination, office records, and personal documentation for the Director.

- Coordinate with departments like Finance, HR, Strategy, and Admin for relevant support activities.

- Maintain up-to-date filing systems (physical and digital), trackers, and dashboards

Key Competencies:

- Strong executive presence and professional communication (written and verbal).

- Exceptional organizational and multi-tasking skills.

- Ability to maintain discretion and handle high-level confidential material.

- Advanced skills in MS Office Suite (Word, Excel, PowerPoint, Outlook), familiarity with travel portals, expense tools.

- Self-starter with a problem-solving mindset and capability to work under pressure.