Executive Assistant to Managing Director

Fazlani Exports is a well-known player in the export and import of agricultural produce, specializing in items such as Hulled Sesame Seeds, Spices, Rice, Food grains, and Pulses. The company also takes pride in offering a diverse range of Ready-to-Eat foods under the brand, Fazlani Foods. As a part of the esteemed Fazlani Group of Companies, we operate within a larger framework that caters to various industries and sectors. For further insights into our offerings and operations, please visit our websites at www.fazlani.com and www.readytoeat.com. Key Responsibilities Calendar Management: - Efficiently manage and maintain the Managing Director's calendar, including scheduling appointments, meetings, and conferences. Travel Coordination: - Make travel arrangements and prepare itineraries for business trips, both Domestic and International. Communication Liaison: - Act as the primary point of contact between the Managing Director and internal/external stakeholders. - Manage incoming correspondence (phone calls, emails, letters) and prioritize accordingly. - Assist the MD in managing and handling approval emails, ensuring timely responses and efficient tracking of all approvals. - Maintain a comprehensive record of approvals provided, aiding in cost tracking and ensuring well-documented financial decisions. Documentation and Reporting: - Prepare and edit correspondence, communications, presentations, and other documents as required. - Compile reports and presentations for board meetings and key stakeholders. - Maintain organized filing systems for smooth data retrieval. Project Coordination: - Assist in coordinating various projects and initiatives as assigned by the Managing Director. - Monitor project timelines and deadlines. Confidentiality: - Handle sensitive information with integrity and confidentiality. Other Tasks: - Coordinate with social media agency. - Undertake special assignments, ad-hoc functions, and related duties as required by the Managing Director. - Oversee and manage the Managing Director's online purchases and coordinate the same. - Support HR Department activities, including attendance management and employee engagement programs. - Collaborate with the HR team to streamline processes and improve efficiency. Candidate Requirement Work Experience: - Proven experience of 4 to 5 years as an Executive Assistant to MD. - Strong organizational skills with the ability to multitask and prioritize workload. - Excellent verbal and written communication skills. - Ability to maintain confidentiality and exercise discretion. - Detail-oriented and proactive approach to problem-solving. - Pleasant Personality. Job Type: Full-time Benefits: - Health insurance. - Provident Fund. Schedule: - Day shift. Application Question(s): - Are you comfortable with Mahape, Navi Mumbai location - How do you commute to the office - Are you comfortable with 11:30 AM to 8:00 PM shift timing ,