Executive Assistant to Managing Director

Executive Assistant to the MD - Nutraceutical Manufacturing Focus

Work Schedule & Availability Requirement

• Core Working Hours: 10:00 AM to 7:00 PM.
• Off-Hours Availability: Mandatory availability outside of core working hours via call or WhatsApp to address urgent communications related to the manufacturing plant operations.

Role Summary & Value Proposition

We require a high-impact Executive Assistant who will be a Strategic Partner and External Ambassador for the Managing Director (MD). This professional must combine superior executive support with strong analytical and technical capabilities, leveraging specialized education, and be willing to travel to support business development and client relations.

Key Responsibilities

External Representation & Client Relations

• Client & Exhibition Attendance: Attend industry exhibitions, trade shows, and client meetings to assist the MD with networking, logistics, follow-up, and detailed note-taking.
• Logistics Management: Handle all complex travel logistics for the MD and yourself, including flight bookings, hotel reservations, and detailed itinerary preparation related to external events.

Analytical & Technical Support (Strategic Partnering)

• Data Mastery: Utilize expert-level proficiency in Microsoft Excel (Pivot Tables, VLOOKUPs, advanced formulas) to rapidly create dashboards, financial summaries, and operational reports for the MD and Board.
• Business Insights (MBA Focus): Conduct market research, competitive analysis, and track key business performance indicators (KPIs) relevant to finance and marketing.
• Production Liaison (B.Tech Focus): Act as the informed administrative bridge to the R&D and QC teams, assisting the MD in reviewing and summarizing regulatory documents and technical reports.

Communication & Crisis Triage

• Priority Contact: Serve as the MD's primary filter for urgent off-hours communication from the plant operations. Triage messages and proactively alert the MD only when necessary, providing synthesized information.
• Discreet Handling: Maintain absolute confidentiality and discretion when handling sensitive operational, financial, and client-related information.

Executive Administrative Support

• Manage and strategically prioritize the MD's highly complex calendar and commitments.
• Prepare detailed agendas, capture professional meeting minutes for Leadership and Board reviews, and ensure rigorous follow-up on all delegated action items.

Required Qualifications

• Education is Mandatory: A B.Tech. in Food Technology/Food Science or related technical field is strongly preferred, AND an MBA in Finance or Marketing is highly desirable.
• Experience: Minimum of 5+ years of direct Executive Assistant experience reporting to a C-level executive or Managing Director.
• Technical Proficiency:
• Expert-level proficiency in Microsoft Excel is mandatory.
• High proficiency in the rest of the Microsoft Office Suite.

Core Competencies

• Flexibility & Reliability: Demonstrated willingness and ability to be available for urgent communication outside of standard working hours and to travel for business purposes (exhibitions/client meetings).
• Analytical Prowess: Ability to quickly understand and interpret technical and financial data.
• Discretion & Composure: Maintains professionalism, sound judgment, and composure during critical, time-sensitive events.

Job Type: Full-time

Pay: ₹25,000.00 - ₹75,000.00 per month

Benefits:

• Health insurance

Work Location: In person