Senior Executive Administrative

As a Senior Executive Administrative at our company, your role will involve ensuring smooth and efficient day-to-day operations of the office. Your responsibilities will include managing facilities, coordinating administrative functions, supporting inter-departmental activities, and maintaining compliance with company policies. Your excellent coordination, multitasking, and communication skills will be essential to support the management and employees effectively. - **Office Management** - Oversee day-to-day office operations, ensuring all facilities and utilities are functioning efficiently. - Maintain office supplies and inventory, ensuring timely procurement and replenishment. - Organize and optimize office layout to promote a safe, efficient, and professional work environment. - Supervise housekeeping, cafeteria, and maintenance staff to ensure cleanliness and hygiene standards are met. - Ensure preventive maintenance and timely servicing of office equipment, including printers, telecommunication systems, and air-conditioning units. - **Clerical and Administrative Support** - Manage incoming and outgoing communication, including phone calls, emails, and correspondence. - Draft, format, and manage official documents such as reports, letters, and memos. - Maintain and update filing systems both digital and physical for easy document retrieval and compliance. - Support management in preparing presentations and administrative reports. - **Scheduling and Coordination** - Manage calendars, appointments, and travel schedules for the Business Head / General Manager. - Organize travel itineraries, accommodation, and logistics for management and visiting delegates. - Coordinate internal meetings, vendor visits, and company events. - Facilitate smooth communication between internal departments and external stakeholders. - **Record Keeping and Compliance** - Maintain accurate administrative records, databases, and MIS reports. - Handle confidential company and personnel information with discretion. - Track and ensure timely renewals of company licenses, AMC contracts, and statutory documents. - Oversee disposal of office scrap and obsolete items in line with sustainability and company policies. - **Customer and Client Support** - Manage front desk and reception activities to ensure a professional and welcoming environment. - Handle visitor management, guest coordination, and client/vendor interactions courteously. - Address and resolve routine inquiries or escalate them appropriately. - **Cross-Departmental Support** - Provide administrative support to HR, Finance, and other departments as required. - Assist in coordinating employee engagement activities and office events. - Facilitate onboarding logistics for new employees (ID cards, desk setup, access, etc.). - **Vendor and Contract Management** - Maintain relationships with vendors, contractors, and service providers. - Handle vendor contracts, renewals, and annual maintenance agreements (AMC). - Support negotiations to optimize cost and service quality. **Qualifications and Skills** - Bachelor's Degree in any discipline (Graduate in Business Administration preferred). - 3-5 years of experience in office administration, facilities management, or a similar role. - Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and basic data management tools. - Strong written and verbal communication skills. - Excellent organizational and multitasking abilities. - High level of integrity, professionalism, and confidentiality. - Ability to work independently and handle multiple priorities efficiently.,