Senior Adviser-Commercial Project Management Office

Job Description

Main purpose of job: Based at the British High Commission in New Delhi the job holder will have a key leadership role in the creation and management of a newly established team that will lead on the Commercial Project Management activities, including, date cleansing and reporting, procurement, quality assurance and co-ordination of DDaT projects for the United Kingdom’s (UK) Foreign, Commonwealth and Development Office (FCDO). The Team will be a part of the FCDO’s wider Commercial Directorate and report into the Digital, Data and Technology (DDaT) Commercial Team located in the UK. The role of the New Delhi DDaT Team will be to lead and operate as a Commercial Project management Office (CPMO) that are primarily focused on commercial service delivery for DDaT and FCDO key stakeholders across Diplomacy and Development. The Head of CPMO, New Delhi, will lead, manage and coordinate a team of specialists who will work closely with the rest of the DDaT Commercial team in the UK and other regions to take requirements and complete workstreams that comply with the FCDO’s processes and procedures. The role will be line managed from the UK within DDaT Commercial. The jobholder will be accountable for the overall delivery of CPMO services ensuring the team’s compliance to processes and procedures, reporting, administrating and quality assurance. They will have responsibility leading and managing the team’s overall workload, setting priorities and providing a point of coordination for interacting with the Commercial team in the UK. The jobholder will be expected to oversee, coach and mentor their team. Due to the remote management aspect of the role the job holder will require strong communication, interpersonal, and supervisory skills to lead their team and interact with colleagues, customers and suppliers in the UK. We reserve the right to review, revise or amend the roles and responsibilities from time to time reflecting the changing needs of business. Roles and responsibilities / what will the jobholder be expected to achieve? The primary responsibility of the jobholder will be to coordinate CPMO activities and provide updates, support for Technology-based procurement project and contracts management: Commercial Planning Responsible for tracking commercial projects (procurement and contracts) with stakeholder and based on business needs. Provide support in business case preparing, helping with return on investment analysis. Monitor market trends, competition activities and business needs. Develop case studies, success stories and lesson learning opportunities Support Contract and Procurement management activities Assist in quality assurance activities, auditing and data cleansing exercises Responsible for administration functions of procurement and contract management activities. Assist in ensuring compliance with procurement rules and regulations, ensuring correct documentation is filled and uploaded as required. Assist in the contracts management function with tracking of milestones, deliverables and associated financial impacts. Assist in reporting and quality assurance across portfolio of procurement projects and contracts. Responsible for supplier vetting and due diligence. Responsible for providing performance reporting and insights. Finance management Assist in working procurement projects, contracts and wider stakeholders to understand financial landscape and provide meaningful reporting. Assist in understanding the impact of finance on FCDO DDaT Contracts portfolio. Stakeholder engagement and relationship management Responsible for commercial assistant between the business, clients, and project teams. Assist in building and maintaining strong relationships with key stakeholders Responsible for a regular cadence of commercial and contract reporting Risk and compliance management Responsible for tracking and assessing risk across the portfolio (Procurement & Contracts) Assist in ensuring compliance with legal regulatory, and contractual requirements Assist and conduct risk reviews The jobholder will be responsible for working with owners in the FCDO and the DDaT Commercial Team to ensure that business needs are met, value for money is achieved and that CPMO aligned with Global Category Plans that are developed and managed by the team in the UK. As part of their day-to-day role the jobholder will need to: Assist the CPMO team to act as the conduit between the Technology Sourcing Team and the DDaT Commercial Team in the UK, including with future overseas teams. Assist the CPMO and DDaT team develop relationships with FCDO stakeholders such as; Information, Digital and Data (IDD) Directorate (the IT Department of the FCDO) to promote commercial best practice, and Legal to review and engage on commercial matters. Assist the CPMO to build relationships with other teams and spend categories across the FCDO. Assist in the contribution to global category development with local expertise and knowledge of spend, markets, and environments. Assist the CPMO to understand best practice Procurements which are aligned with the Cabinet Office sourcing playbooks. Responsibility for all vetting and due diligence activities. Responsibility in portfolio risk management and mitigation. Support the CPMO and wider DDaT team to capture and record savings. Work with the CPMO and wider DDaT team in administration activities. Other responsibilities as required. Language requirements: Language: English Level of language required: Operational – Extensive Essential on Arrival: Bachelor’s Degree in business or related field. Able to demonstrate the value of commercial and contracts activities to internal stakeholders, and to identify cost savings following a procurement. Previous experience in working in a capacity which is regional/international and beyond domestic market. Evidence of ability to deliver at pace, learning and developing on the job. Ability to own initiative and be an integral part of a wider team with shared goals and vision. Extensive language knowledge in English language. Desirable: Formal qualification in Procurement or Commercial or Project discipline (Chartered Institute of Purchasing and Supply CIPS or its equivalent). Experience & knowledge of Hindi language. Experience of working with e-procurement tools. Deadline to apply for the position is 16 June 2025-23:55 hrs IST Show more Show less