Purchasing Executive

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Role Overview

The Purchase Executive is responsible for managing and coordinating all procurement activities across Summit Hotels and Resorts properties. The role ensures timely sourcing, negotiation, and purchase of materials, equipment, and services required for smooth hotel operations while maintaining quality and cost-effectiveness.

Key Responsibilities

Procurement & Sourcing

• Identify and evaluate reliable vendors, suppliers, and contractors for hospitality-related goods and services.
• Ensure timely procurement of food & beverage items, housekeeping supplies, maintenance equipment, linen, furniture, and other hotel requirements.
• Negotiate contracts, terms, and pricing to achieve cost savings without compromising quality.
• Maintain vendor relationships to ensure consistency and timely supply.

Inventory & Stock Management

• Coordinate with the stores and departments to understand requirements and maintain adequate stock levels.
• Conduct periodic stock checks and reconcile with purchase records.
• Implement best practices to minimize wastage and optimize costs.

Compliance & Documentation

• Ensure all procurement activities comply with company policies and statutory requirements.
• Maintain accurate records of purchase orders, invoices, vendor agreements, and payment schedules.
• Generate regular reports on procurement activities, costs, and savings achieved.

Coordination & Communication

• Work closely with the Accounts, Kitchen, Housekeeping, and Maintenance departments to understand needs and forecast requirements.
• Resolve supplier issues related to delivery, quality discrepancies, or billing disputes.
• Support the Purchase Manager in strategic sourcing initiatives and vendor development.

Skills & Competencies

• Strong negotiation and communication skills.
• Knowledge of hospitality industry procurement practices.
• Familiarity with inventory management and ERP systems.
• Analytical skills to evaluate supplier performance and pricing.
• Ability to work under pressure and manage multiple priorities.

Qualifications & Experience

• Bachelor’s degree in Business Administration / Hotel Management / Supply Chain Management.
• 2–4 years of relevant experience in procurement, preferably in hotels or the hospitality industry.
• Proficiency in MS Office (Excel, Word) and procurement software.

Key Attributes

• Detail-oriented with strong organizational skills.
• Ethical and transparent approach in all dealings.
• Ability to build and maintain professional vendor relationships.
• Proactive and solution-oriented mindset.