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ToR for Program Manager-Human Resource (PM- HR) Position: Program Manager-Human Resource (PM- HR) 1. Position Details Duty Station: Commissionerate for Welfare of the Differently Abled, Chennai Duration of Contract: 12 months (renewable subject to performance) Reporting Line: Project Director (PD) 2. Background As per the Census (2011), Tamil Nadu is the sixth most populous state in India with a population of 72 million, which includes the proportion (1.63 percent) of persons with disabilities compared to national average of2.21 percent. A study that used pooled data from the District Level Household Survey-4 (2012-13) and Annual Health Survey 2nd updating round (2012-13) revealsthat there are 4550 personswith disabilities amongstevery 100,000 populationin Tamil Nadu thereby indicating a much higher prevalence of disability in comparison to the census data. Therefore, ifone goes bythe estimates ofthis recent study,there would be about 3.2 million people in Tamil Nadu living with some form of disabilities. Moreover,even these estimations appear on the lower sideespecially since thedefinition and type ofdisabilities has undergonea change toinclude a largerpopulation group sincethe promulgation of Rights of Persons with Disabilities Act, 2016 Persons withdisabilities face multiple socio economic constraints including poorer health outcomes, lower education levels, limited economic participation, and higher rates of poverty compared to persons without disabilities. They often experience exclusion and barriers in accessing health services, education, employment, transportation, information as well as care and rehabilitation services. Furthermore, households with a disabled member are more likely toexperience material hardships–including food insecurity, poor housing, lack of access to safe water and sanitation, and inadequate access to healthcare. Thus, these limitations and barriers not only hinder their full and effective participation in the society, but also affect the country’s productive potential, the human capital. In order to increase the human capital and reduce the achievement gap among people with disabilities, a coordinated andcomprehensive package of interventionsappears warranted for addressingthe individual and community contexts at both, multiple and systemic levels. TamilNaduhas always been a pioneer in theimplementation of welfareschemes for all sectionsof socially disadvantaged groups. The Department for the Welfare of the Differently Abled Persons (DWDAP), through its various initiatives and schemes have extendedfull support to the differently abled people in their pursuit of full and equal involvement in every aspect of society. The DWDAPis largely responsible for alladministrative, statutory and servicedelivery functions, which is implemented through its well experienced workforce at the state, district and local levels. The thrust areas of the DWDAP are: prevention and early interventions, special education, employment & vocational training, social security(maintenance allowance, travel concession, assistanceto NGOs), aids & appliances, and barrier free structure. Recently, DWDAP conducted a pilot project in a few blocks of the state and has identified a need for multi-sectoral, whole- government, and capacity building approach to care and rehabilitation of the differently abled. The RIGHTS Project focuses on three pillars: first, promote inclusion of all by ensuring that persons with disabilities participate equally with others in any activity and service intended for the general public, such aseducation, health, employment,and social services;second, improve the access of specialized programsby investing in specific measures forquality care, rehabilitation and support services; and third, provide opportunities for persons with disabilities for completion ofeducation, skills training and market-linked employment opportunities. However,to manage the project at the proposed scale, substantial efforts would be requiredto build the current institutional capacity of theDWDA at all levelsin terms of field units for administration, servicedelivery, supervision and monitoring, along with self-sustaining capacity. The Project would be managed through the Commissionerate for Welfare of the Differently Abled (CWDA), led by the Project Director (PD) RIGHTS project cum Commissionerate CWDA, hereinafter also referred as PD, and wouldhave a team of consultants. 3. Objective To design, implement, and monitor contract management systems and ensure compliance with performance standards to achieve the RIGHTS project’s goals of inclusion, accessibility, and opportunities for differently abled persons. 4. Scope of Work and Key Deliverables Recruitment and Selection under RIGHTS: Maintain up-to-date recruitment progress reports, talent database and all related staffing communication. Process all recruitment requests in an effective and timely manner. Work in close coordination with the Human Resource (HR) Agency for all matters related to recruitment process. Human Resource Information System: Monitor timely update of personnel records (personal details, position, salary, appraisal outcomes, leave records, training and awards). Performance Management System (PMS): Assist in Development and implement an effective system of staff performance evaluation and link the results of that process to salary review, performance targets, promotion, training and, where appropriate, termination and replacement of employees. Compensation and Benefits: Work with payroll administration by providing input with respect to attendance, overtime, increment, special payments, etc. Provide information to all employees regarding their entitlements. Training and Development: Identification of training needs of the staff Organize appropriate training programs for employees Follow up on all training activities and make suggestions for deployment to enhance utility of the human capital of Society. Employee Relations: Handle complaints, disputes and grievances of all employees. Foster a conducive working environment through employee relations activities and communication. Conduct exit interviews with employees leaving the Society and provide feedback to their supervisors. Rules and Regulations: Maintain awareness and knowledge of latest HR developments and communicate to relevant employees. Ensure all the recruitment has been conducted as per State Govt. reservation policy (If applicable) . Prevention of Sexual Harassment (POSH): Ensuring a safe and respectful work environment through proactive prevention measures and swift resolution. Legal Compliances EPF, Insurance: In- Depth Knowledge and adherence to legal requirements related to EPF, insurance, and other regulatory aspects. Assist PM HR for RTI petitions and work closely with the legal team engaged under the department. Others: Facilitate Employee Engagement at the Project offices by addressing grievances, conducting fun & celebrations, embed values in practice, manage and support audit queries and ensure full compliance of the organization's policies and processes. Assist PM HR in documentation of records, reporting of data such as hiring, attrition, and other MIS data for the Project as and when required to TN RIGHTS or World Bank. Undertake any task as assigned by the PM HR / PD Project for RIGHTS. The applicant will take care of the following activities and be fully responsible for ensuring them; Improve ties between management and employees by responding to requests, grievances, or other issues. Cultivate a supportive workplace. Analyse the training requirements for a programme and keep an eye on it. Report to management and use HR indicators to assist in decision-making Always maintain legal compliance while managing human resources. 5. Reporting and Supervision Reports directly to the Project Director or a designated official. Collaborates with third-party agencies, MIS consultants, and other project officers. 6. Qualifications and Experience Education: Full Time Post Graduate Degree or Full Time Post Graduate Diploma in Human Resource Management/ MBA HRM / MBA in Personnel Management from a recognized academic institution of National or International repute. Experience: 5 - 8 years of post-qualification working experience of managing Human Resources in large scale projects. Skills : Strong analytical and conceptual skills Demonstrable experience with Human Resources metrics and knowledge of HR systems and databases. Good interpersonal skills: ability to work efficiently and effectively across sectors and teams to ensure the Project outcomes/deliverables Excellent computer skills in MS-Office: Word, Excel and PPT and capability to use internet for secondary research Ability to work in teams and liaise well with others Other Requirements: Ready to travel as per project needs. 7. Remuneration Consolidated pay: ₹1,25,000 UPTO Travel expenses reimbursed as per HR policy. 8. Application Process Submit CV and relevant documents to tnjobs@tnmhr.com with the subject “Program Officer: Contract Management.” Deadline: [Insert date]. Show more Show less
