Procurement Specialist

Job Title: Procurement Specialist

Job Summary

The Procurement Specialist is responsible for managing the end-to-end requisition-to-purchase-order (Req-to-PO) process. This role ensures accuracy, compliance with procurement policies, timely execution, and effective stakeholder coordination. The ideal candidate will have hands-on experience with procurement systems (SAP, Ariba), strong attention to detail, and the ability to leverage AI/Copilot tools to enhance workflow efficiency, data quality, and decision-making.

Key Responsibilities

Requisition Management

• Review and validate Purchase Requisitions (PRs) for completeness, accuracy, and compliance with procurement policies.
• Ensure correct commodity codes, cost centers, and supplier details are applied.
• Handle special scenarios such as split accounting or On-Behalf-Of requisitions.
  

Purchase Order (PO) Creation

• Convert approved PRs into Purchase Orders in SAP/Ariba.
• Ensure timely issuance of POs and track acknowledgements from suppliers.
• Monitor PO status, manage amendments, and process cancellations as required.
  

Compliance & Approvals

• Route PRs/POs for appropriate approvals based on dollar thresholds and commodity type.
• Ensure adherence to organizational procurement policies and approval matrices.
  

Supplier Coordination

• Communicate PO details and resolve discrepancies with suppliers.
• Support supplier onboarding and maintain accurate supplier master data.
  

Reporting & Analytics

• Generate and maintain reports on PR/PO status, turnaround times, cycle time, and compliance metrics.
• Provide insights to management on spend patterns, compliance gaps, and process improvements.
  

Process Improvement & AI/Copilot Enablement

• Identify opportunities to streamline Req-to-PO workflows and reduce cycle time.
• Collaborate with category managers and procurement operations to implement best practices.
• Use Copilot/AI tools for:
• Auto-validating PR/PO data for accuracy and policy compliance.
• Identifying exceptions or potential issues.
• Predicting cycle-time delays and recommending corrective actions.
• Summarizing supplier communication and PO history.
• Automating routine status updates and report generation.
  

Qualifications

• Bachelor’s degree in Business, Supply Chain Management, or related field.
• 2–5 years of experience in procurement operations or supply chain.
• Proficiency in SAP, Ariba, and e-procurement tools; familiarity with AI/Copilot tools is a plus.
• Strong analytical, communication, and stakeholder management skills.
• Detail-oriented with the ability to work in a fast-paced, dynamic environment.
  

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