Role SummaryWe are looking for a highly organized and resourceful Office Administrator to oversee daily business operations and ensure an efficient, well-supported workplace. This role requires strong attention to detail, the ability to manage multiple priorities, and a proactive mindset to streamline processes, support employees, and maintain compliance across administrative functions.Key Responsibilities- Manage office operations including procurement of supplies, consumables, and equipment, ensuring uninterrupted business functions.
- Oversee facilities and building services, including housekeeping, repairs, and maintenance, in coordination with property management.
- Administer contracts, leases, and vendor relationships, including renewals, compliance documentation, and cost optimization.
- Provide end-to-end employee support including travel bookings, transportation, hospitality arrangements, ID/access management, and event logistics.
- Oversee IT and communication assets (laptops, mobile devices, SIM cards, data cards, Wi-Fi) including vendor coordination, procurement, and inventory tracking.
- Maintain accurate records of office assets, vendor invoices, and insurance policies; ensure timely renewals and claim processing.
- Prepare and monitor administrative budgets, process expenses, and manage payments through corporate finance systems.
- Partner with HR to support onboarding, offboarding, and benefits administration (health insurance, GPA, employee claims).
- Develop and deliver regular administrative reports and dashboards for management.
- Continuously identify and implement improvements to enhance efficiency, reduce costs, and digitize workflows.Administration & Office Activities- Coordinate with transportation providers for employee and guest travel.
- Organize employee celebrations and guest hospitality, including catering and event arrangements.
- Arrange printing of branded office materials such as business cards, envelopes, and signage.
- Manage recurring orders for water, pantry supplies, and consumables for refreshment stations.
- Oversee lease agreements, office maintenance contracts, and related renewals.
- Arrange mobile and internet services (SIM cards, international roaming, Wi-Fi data cards) as needed.
- Manage hotel reservations and event logistics for staff and guests during business travel and exhibitions.
- Coordinate procurement and lifecycle management of IT assets (e.g., laptops, iPhones), ensuring timely setup, repairs, and vendor payments.
- Serve as the point of contact for network and IT service providers to resolve issues promptly.
- Liaise with HR and insurance brokers to manage employee health insurance and benefits.Key Result Areas (KRA)- Maintain uninterrupted availability of critical office supplies and services.
- Ensure 100% compliance on lease agreements, vendor contracts, and statutory renewals.
- Deliver accurate budget reports within defined variance thresholds (<5%).
- Provide seamless employee support across travel, onboarding, and claims within established SLAs.
- Maintain high employee and guest satisfaction with administrative support and workplace environment.Qualifications & Skills- Strong organizational and multitasking skills with a focus on attention to detail.
- Proficiency in Microsoft Office and Google Workspace; familiarity with ERP or procurement portals is a plus.
- Excellent communication, vendor management, and negotiation skills.
- Ability to work independently while maintaining confidentiality and professionalism.

More Jobs at Grass Valley

Office Administrator

new delhi, delhi, india

Experience: Not specified

Salary: Not disclosed

Mock Interview

Practice Video Interview with JobPe AI

Start Job-Specific Interview

Start Your Job Search Today

Browse through a variety of job opportunities tailored to your skills and preferences. Filter by location, experience, salary, and more to find your perfect fit.

Job Application AI Bot

Apply to 20+ Portals in one click

Download Now

Download the Mobile App

Instantly access job listings, apply easily, and track applications.

Enhance Your Skills

Practice coding challenges to boost your skills

Start Practicing Now

Grass Valley

Login to

Please Verify Your Phone or Email

Confirm Action

Office Administrator