Office Administrator

Job Description:

HR & Admin Officer

Position Overview

The HR & Admin Officer will be responsible for handling all human resource, administrative, stock management, and operational coordination functions across the varnish plants, wire plant, lab, warehouse, and accounts. The role demands strong control over manpower, materials, compliance, and day-to-day plant activities to ensure smooth running of the business.

Key Responsibilities

1. HR & Administration

• Maintain attendance, shift scheduling, overtime, and leave records for all departments.
• Ensure timely and accurate payroll inputs (attendance, OT, allowances, deductions).
• Handle recruitment, onboarding, training, and employee records.
• Manage discipline, grievance handling, and policy enforcement.
• Ensure compliance with labour laws, ESI, PF, and statutory requirements.

2. Stock & Warehouse Control

• Supervise incoming raw materials and outgoing finished goods.
• Maintain daily stock registers, issue slips, and reconciliation reports.
• Monitor minimum stock levels and coordinate for replenishment.
• Coordinate with transporters, vendors, and warehouse staff for timely dispatches.

3. Plant Operations Coordination

• Work closely with production managers and supervisors to ensure shift coverage and manpower allocation.
• Track daily production output, efficiency, and downtime issues.
• Support in raw material planning and charging schedules.
• Ensure QC reports are aligned with production batches before dispatch.
• Submit consolidated daily production & stock movement reports to management.

4. Procurement & Vendor Follow-up

• Coordinate with suppliers for timely supply of raw materials and packaging items.
• Follow up on purchase orders, delivery schedules, and vendor payments with accounts.
• Maintain vendor contact database and liaise for negotiations or urgent requirements.

5. Compliance & Safety

• Keep all statutory registers and audit files updated.
• Ensure compliance with factory rules, fire safety, PPE, and chemical handling norms.
• Coordinate with Safety Officer for trainings and inspections.

6. Administration & Reporting

• Oversee canteen, housekeeping, uniforms, and facility upkeep.
• Handle contract labour deployment for loading/unloading and support tasks.
• Consolidate HR, stock, production, and dispatch data into regular reports for management.
• Act as single-point coordinator across HR, warehouse, accounts, and production.

Qualifications & Skills

• Graduate/Postgraduate in HR, Commerce, or Operations.
• 4–7 years experience in HR/Admin + operations/stock roles (manufacturing preferred).
• Strong knowledge of labour law compliance, stock control, and reporting systems.
• Proficient in MS Office (Excel, Word, PowerPoint) and ERP/stock software.
• Excellent coordination, problem-solving, and leadership skills.

Reporting Structure

• Reports to: Exec manager.
• Coordinates with: Production, Lab, Warehouse, Accounts, Vendors

Job Type: Full-time

Pay: ₹18,000.00 - ₹40,000.00 per month

Benefits:

• Provident Fund