2485 Office Administration Jobs - Page 38

What this job involves: POSITION GOALS To provide receptionist and front office duties in accordance with company policies, procedures and processes. Achievement of the Key Performance Indicators and Service Level Agreement targets. DUTIES AND RESPONSIBILITIES Responsible for handling of incoming and outgoing calls including distribution. Making sure to demonstrate professional and polite responses in telephone responses. Ensure personal preventability and dress in the assigned uniform Receive, inform, guide visitors including co-ordination with employees Responsible for maintaining the telephone registers including call tracking Preparation of database of Client contacts and updating Responsible for maintenance and upkeep of front office Ensure receipt of magazines and newspapers for the building and ensure display of the latest version in the reception as well as removal of the outdate magazines Responsibility for receiving Business Cards requests and ensuring the closure by maintaining the tracker. Ensure compliance of regulations / requirements of JLL management. Provide assistance in general administrative activities Provide assistance to the Service desk as required Contribute to the Monthly Management Report to (Client) Participate in Emergency Evacuation procedures including crisis management and business continuity. Develop the necessary policies and procedures required for all functions within the scope of Reception Responsible for ensuring availability of magazines/ brochures and (Client) directory signage Co-ordinate for flower arrangements Co-ordinate with Facility team for event management Sound like you To apply, you need to be: EMPLOYEE SPECIFICATIONS KEY COMPETENCIES Experience in Front Desk and Back Office processes is required with strong Administration Skills. Strong Customer Service focus Excellent people skills and ability to interact with a wide range of client staff and demands Knowledge of Occupational Safety requirements Strong PC literacy and proven ability to manage daily activities using various systems. Demonstrated experience with continuous improvement initiatives highly desirable Demonstrated experience with client reporting and preparation of reports required. KEY PERFORMANCE MEASURES See individual Performance Measurement Agreements. Compliance with the Service Level Agreement established between Jones Lang LaSalle and (Client)

Competencies Excellent communication skills. Strong customer service drive. Pro - active problem-solving skills. Exceeding customer satisfaction. Excellent time management/ Able to work flexible hours. Quick learner and ability to motivate self & others. Proven working experience as a Community Manager / FM industry. Confidently able to present to clients. Hands-on experience in using visitor management software and MS office. Strong team player within a customer service team environment. Providing flawless, upscale, professional service Adaptable, composed, flexible with strong Mental Resilience Responsibilities Key Operations delivery Manage the Front Office in most professional manner, directing and coaching staff to ensure pleasant experience to all visitors. Greet VIP clients/visitors on arrival at front office and as directed, perform special services for VIP Guests/client. Provide safety briefing and assist in VIPs arrival/departure in absence of guest relation officers. Assist clients/visitors in self-check-in. Assisting with special needs of visitors with disabilities. Having prior information of arriving clients/visitors and ensure all necessary arrangements at Site are done as per requirement. Co-ordinate with night shift front office executive to ensure details of large parties are received and badges are ready for allocation on arrival. Handling complaints/feedbacks from client/visitors/sponsors and other related problems and communicate to next level as per escalation matrix. Ensure updated welcome presentation is displayed for the client visits and all the equipment are in working condition. Ensure all relevant communication is updated and always displayed, at the Front office, as per the guidelines issued by Accenture from time to time. Check cleanliness of lobby, lifts and public areas, lights and as well as front office staff in proper grooming and behavior. Ensure all equipment and hardware at the Front Office is working and there is zero downtime. Escalate as necessary for rectification. Provide assistance in general administrative activities as required. Ensure FO handles all incoming and outgoing calls in professional & polite manner. Co-ordinate with all departments including Events Team to address all the concerns and other arrangements to maintain Front Office functions properly. Ensure Accenture specific processes/manual is followed. Manage/track amount collected for temporary badges. Ensure compliance of regulations/requirements of JLL management. Participate in Emergency Evacuation procedures including crisis management and business continuity. Develop the necessary policies and procedures required for all functions within the scope of Front Office. Responsible for ensuring availability of safety and Accenture directory signage. Preparation of all required reports/participation in internal/external audits in respect of Front Office. Ensure training of front office /CX staff as per relevant training calendars. Manage Front Office Executive and Experience Ambassador rosters and ensure complete handing/taking over. Govern overall performance of Front office executive & Experience Ambassador as per defined roles & responsibilities. Conducting Bay Connects/ Focus Connects/Safety Champion connect as per the schedule. Connecting with the Leadership and Senior Managers to understand any concerns proactively and to build rapport. Conducting monthly Food Committee Meetings (FCM) and closing the issues raised in a timely manner. Analyzing results/outcomes of monthly connects and updating the leads. Following up on the open points raised during any connects till closure. Conducting the POY surveys on regular basis and analyzing the results to understand the root cause and enable implement corrective and preventive actions areas. Communicating the plan of action /closure to the projects/teams in respect of observations from Bay Connects, Focus Connects, Safety Champion connects, FCMs and Senior Management Connects. Documentation and escalation of COVID protocol violations as per the guidelines.

POSITION GOALS To Assist & Soft Services in accordance with comprehensive IFM contract between JLL & RSM KEY RESPONSIBILITIES Establish engineering & operational procedures and roll out the same for site staff. Establish contacts with local authorities on the facility related issues and maintain the relationship. Responsible for all legal & statutory related compliances, pertaining to facility & engineering operations. Review the maintenance/service practices of M&E contractors to deliver quality work practices in line with the manufacturer Recommendations. Responsible for planning a critical spare for all installations as per manufacturers recommendations and inventory. To provide comprehensive facility, contract and procurement management for technical service to the client. Responsible for development of all maintenance related schedules & plan shutdown activities in consultation with Client. Periodically inspect the logbooks, checklists and PPM schedules for a better management of engineering system. Work towards Zero down time and set up the practices to ensure the delivery of seamless service to clients. Responsible for ensuring Landlords compliance on availability of all statutory obligations. Responsible for setting up the maintenance contracts to ensure the risk mitigation to the client operations. Assume the responsibilities of FM, as and when required . Implement the energy management programs to reduce the cost on utilities. Responsible for weekly & monthly reports on M&E, covering the maintenance contracts, spare parts Consumptions, incident reports etc. Responsible for energy management, saving opportunities, risk management & engineering systems audits. Performs handyman work including but not limited to carpentry painting drywall and plaster. Repair, miscellaneous electrical work minor plumbing repairs, door repairs/replacements etc. Conducts daily internal walk-through to ensure al M&E equipment are in good order. Oversee contractors workmanship. Monitoring of Job progress, job schedule and status. Maintaining daily team communication/ relationship while on the job including dealing with client expectations. Implementation of LOTO procedures and various other safety procedures required for sale operations. Ensure adherence to client SLAs . Monitor the operation of M&E vendor and ensure adherence to SLAs Coordinate/ monitor LL actions on areas controlled by then. Communicate to the FM all incidents issues and pending problems. Take rounds of the facility regularly to identify issues in and initiate immediate rectification action. Participate in emergency evacuation procedures including crisis management and business continuity. KEY PERFORMANCE MEASURES Leadership Able to work with multiple teams Set examples within the team . Monitors personal performance measures and achieves results . Required Skill Set Diploma / Degree with experience in electrical 3-15 years of experience in M & E maintenance

Competencies Excellent communication skills. Strong customer service drive. Outstanding problem solving skills. Able to work flexible hours. Quick learner and ability to motivate self. Proven working experience as a guest relation Executive. Confidently able to present to clients. Hands-on experience in using visitor management software and MS office. Strong team player within a customer service team environment. Responsibilities Key Operations delivery Greet visitors/clients providing a friendly, courteous front office service reflecting the corporate image of the client. Site personnel are notified of guests arrival immediately and follow up calls made where guests are not picked up coordinating with the host/sponsor. Issue visitor badges/temporary card/service badge/new joiners ID & access card. Follow up for the return of respective ID/access cards with respective stake holders. Ensure safety briefing to the client/visitor/interview candidates and provide necessary emergency/safety brochures. Ensure Accenture specific processes/manuals is followed Visitor admission is properly authorized Maintained visitor log book and book taxis if required Assisting with special needs for visitors with disabilities. Ensuring basic cleanliness of lobby, lifts and public area. Ensure the laptop details are scanned and check for Govt. IDs. Handling client/visitors/sponsors complaints/feedbacks and other related problems and communicate to next level or as per escalation matrix. Co-ordinate with night shift front office executive to ensure details of large parties are received and badges are ready for allocation on arrival Client safety and security protocols are followed Daily reconciliation & shredding of daily badges. Participate in Emergency Evacuation procedures including crisis management and business continuity.

What this job involves: Serving on the front lines of customer service Are you a people person who can make daily interactions such a breeze In this role, youll be in charge of one of the busiest places in the officethe front desk. Constantly on the go, youll give our visitors a warm welcome, and guide them and our employees along the way. In other words, you will set the benchmark in giving our company a good first impression. Throughout the day, you will also handle all incoming and outgoing calls, including distribution. Therefore, it is essential to remain professional and polite in the way you present yourself, from appearance to behaviour. You will spend each day looking at how you can maintain and improve the front office. Part of your checklist is to get your hands on the latest magazines and newspapers to be displayed in the reception. Being at the heart of the business Maintaining and updating records and database are also part of your basic daily routine. These include telephone registers, call tracking and client contacts. Much of your time will also be spent on general admin activities and other help desk tasks. Working at JLL, you should constantly keep in mind that you are working in compliance with our regulations. Other responsibilities you will take care of include contributing to the monthly management report for the client and participating in emergency evacuation procedures. On top of these, youll be expected to develop policies and procedures needed for all functions in the reception. As needed, youll also take part in managing conference rooms, events, flower arrangement coordination, and others. Sound like you To apply you need to be: A highly skilled professional You should be a graduate in any discipline and have one to five years experience in front desk management or reception. Proven experience with continuous improvement initiatives and client reporting is also vital for this role. If youre familiar with occupational safety requirements matched with strong computer literacy and the ability to manage activities using different systems, then you might be the best fit for this job. A client service champ A strong customer service focus is a pre-requisite of this job. Do you have unmatched people skills that can help you ease your interactions with a wide range of client staffregardless of their leveland their demands An outstanding multitasking talent also provides a perfect complement to your skill set.

Admin work

We are looking for a back office executive for a Real Estate Company at Dalhousie Experience 3-5 Yrs from Real Estate Operations. Agreement Making, CRM Management, General Administration. Good English, MS Office and Google sheet knowledge must. Required Candidate profile Preferred from Real Estate Back Ground

EA to Director --> --> Location, Designation --> LocationNoida DesignationEA to Director Experience4-8 Years Role & responsibilities Must have good exposure of managing Office of Chairman as EA. Act as the primary point of contact between the executive team and internal/external stakeholders. Manage the executive team's schedules, appointments, and travel arrangements. Prepare and coordinate meetings, conferences, and events. Handle sensitive and confidential information with discretion. Draft and edit correspondence, reports, and presentations on behalf of the executives. Provide general administrative support, including phone calls, email correspondence, and filing. Prioritize and manage multiple tasks to meet deadlines and ensure effective time management. Act as a liaison between the executive team and other departments within the organization. collaborate with other members of the administrative team to streamline processes and enhance efficiency follow the delegated tasks give by Chairman with the staff Make MOM Do arrangements for the exhibition from beginning to end. Fix meetings Arrange office events Feel Free To Contact Us...!!! Submit

Voice & Data Associate - Asset Servicing Role Proficiency A Voice Associate should, under very minimal guidance, be able to: Handle customer support calls efficiently and effectively. Follow defined SOPs to resolve or escalate issues appropriately within SLA timelines. A Data Associate should, under very minimal guidance, be able to: Process assigned transactions efficiently and accurately. Maintain high standards of output quality and data accuracy in line with SLAs. Key Responsibilities & Outcomes Service Delivery Ensure 100% adherence to SLAs related to quality, productivity, and schedule. Process customer transactions or handle voice calls as per SOP. Stay up to date on client process/product changes and ensure full compliance. Provide guidance to new team members to accelerate their process readiness. Take ownership of higher complexity tasks with minimal supervision. Recommend and support automation and process optimization initiatives. Process Adherence Follow all organization and customer-defined processes. Adhere to policies, ethical standards, and business conduct guidelines. Consult with mentors when in doubt to ensure alignment with standards. Quality & Reporting Perform quality control checks as required. Report daily task completion, prepare transaction summaries, and update dashboards. Maintain error-free records and compliance with project-level reporting formats. Issue Resolution Analyze, resolve, and document issues and incidents independently. Collaborate with supervisors or QA to ensure efficiency and productivity. Escalate unresolved or high-impact issues per escalation matrix. Productivity & Efficiency Complete all assigned tasks with zero/minimal errors. Take actionable steps from feedback and coaching to improve performance. Track progress of support requests and provide timely updates to stakeholders. Collaboration & Communication Work closely with other delivery towers to ensure SLA-compliant issue resolution. Document and share learnings for individual and team growth. Communicate status updates clearly to internal teams and stakeholders. Training & Mentorship Complete all mandatory and need-based training on time. Provide on-floor support and 1:1 mentorship for new joiners. Help new members understand the customer environment and processes. Knowledge Management Utilize documentation tools, SharePoint, and client knowledge repositories. Share knowledge and support continuous improvement initiatives. Measures of Success (KPIs) 100% adherence to SLA (quality, timeliness, and productivity) Zero client escalations Timely resolution of issues and incidents Completion of all training requirements on time Production readiness of new team members within defined timelines Number of quality outputs, tasks completed, and issues fixed Adherence to defined SOPs and compliance policies Expected Outputs AreaOutput Description Data Processing Accurately process assigned transactions per SOPs. Voice Handling Take customer calls, resolve issues, complete after-call work. Production Independently handle complex calls/transactions. Quality Control Review transactions of peers and ensure process accuracy. Reporting Create reports, maintain trackers, enter data into systems, report status updates. Issue Resolution Identify, troubleshoot, and solve issues; escalate per guidelines when required. Mentoring Train and support new joiners; foster early team readiness. Collaboration Engage with team members and cross-functional units to ensure process success. Skills & Competencies Technical Skills Typing speed of 15 WPM with 80% accuracy Proficient in MS Word and Excel Familiarity with Aladdin and tools such as SWIFT Experience in data entry, reporting, and document handling Core Competencies Customer Focus: Dedicated to prompt and quality service Attention to Detail: Ensures SOPs are followed without error Teamwork: Cooperates and contributes positively within the team Communication: Voice: Accent-neutral, clear articulation, good grammar Data: Clear written communication with appropriate tone Analytical Thinking: Understands the broader implications of data and issues Decision-Making: Makes rule-based judgments under guidance Learning Agility: Willingness to learn new skills and domains Knowledge Requirements Domain Knowledge Familiarity with industry-specific domains such as: Banking , Investment , F&A , Retail , Healthcare , Customer Support Good understanding of customer infrastructure and how to correlate process failures Knowledge of trade operations across: Equities , Fixed Income , FX , Money Markets Awareness of: Derivatives , Collateral Management , Cash Operations , Corporate Actions Working knowledge of: SWIFT Messaging , Transaction Lifecycle , Income Processing Operational Familiarity Experience with intake, work allocation, and escalation procedures Understanding of risk controls in asset servicing and transaction handling Experience 2 to 5 years of relevant experience in voice or back-office operations Prior experience in asset servicing or financial services is preferred Additional Comments - Asset Servicing Focus Key Responsibilities: Complete assigned tasks timely; escalate if delayed Resolve stock/cash discrepancies per protocol Handle client and internal queries professionally Escalate risks or unresolved issues responsibly Support process improvements and automation Skills & Behavior: Reliable in changing priorities Makes decisions confidently; seeks help when unsure Mentors juniors and ensures team success Clearly reports issues as they occur Must-Have Experience: Aladdin platform experience Attention to detail and Excel proficiency Nice-to-Have Experience: Derivatives and collateral knowledge Payments, SWIFT messaging, and corporate actions familiarity Awareness of operational risk across asset lifecycles Required Skills Asset Servicing,Transaction Management,Trade Finance Operations

Manage front office operations and maintain a professional environment Greet visitors and guide them as per company protocol Handle phone calls, mail, and deliveries efficiently Assist clients with inquiries and share service information.

Roles and Responsibilities Manage office administration, ensuring smooth day-to-day operations. Oversee facilities management, including maintenance and repairs. Coordinate with vendors for various services such as housekeeping, security, and transportation. Ensure compliance with company policies and procedures. Maintain accurate records of inventory, supplies, and equipment. Desired Candidate Profile 3-4 years of experience in administration or real estate industry. Excellent communication skills for effective vendor coordination. Ability to work independently with minimal supervision. Strong knowledge of office administration principles and practices.

We, at Synnat, are looking for dynamic Junior Executive who can maintain and update employee records, support Employee onboarding and orientation processes, joining formalities of the employees, payroll and attendance tracking, coordinate employee engagement activities, provide administrative support, ensure compliance with HR policies and procedures. The Ideal candidate must be strong at communications and must have a collaborative and enthusiastic nature. Primary Responsibilities Employee Onboarding Training and Development Coordination Salary and leave Management Other General Administrative tasks Detailed List of Responsibilites General Administration activities. Monitor and order office supplies, ensuring efficient stock levels. Track inventory, monthly bills, and procure cleaning materials. Oversee daily cleaning activities. Monitoring housekeeping activity in plant. Coordinating the Induction training to the new joiners. Provide time-to-time Payroll inputs and updates to Accounts Maintaining employees records. Full and final settlements of the resigned employees. Leave management. Verification of all records that are maintaining at the security. Preparation and maintaining all SOPs and related records. Coordinating for the Inspections and Audits. Statutory and liaison activities. Coordinating different training sessions like safety and else. Coordinating with the head office regarding all HR issues. Coordinating to conduct the Employee Health check-ups and Maintenance of employee Health records. (In coordination with EHS) Checking Personnel Hygiene. Responsible for Canteen maintenance. General Expectations Should have good communication skills in English, Telugu, and Hindi. Strong documentation and report preparation skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Should collaborate with all other interdependent teams.

We are hiring for Multiple position- MTS Salary 27,032, - Clerk Salary 28,473/- Assistant- 28,473/, Manager-30,663/- Accountant -28,473/- Job Location only Bangalore

Posted On 17th Jun, 2025 : Job Summary: We are seeking a proactive and detail-oriented HR & Admin person to support day-to-day operations across both HR and administrative functions. The ideal candidate will be responsible for maintaining accurate records, managing office operations, assisting with recruitment processes, and ensuring smooth coordination between departments. Human Resources Responsibilities: Maintain employee records and HR databases (attendance, leave, personal files, etc.) Assist in recruitment processes including job posting, shortlisting resumes, and conducting initial screening interviews. Coordinate interviews with relevant departments. Support onboarding and induction of new employees. Monitor employee attendance, leave tracking, and discipline records. Assist in payroll inputs and employee benefits administration. Help organize employee engagement activities and trainings. Maintain confidentiality of employee information. Administrative Responsibilities: Oversee office supplies inventory and place orders as needed. Ensure proper upkeep of office infrastructure including cleanliness, maintenance, and utilities. Coordinate with vendors for services like housekeeping, security, IT support, and other facilities. Support in maintaining asset and equipment records. Organize and maintain proper filing system for all admin-related documentation. Key Skills & Competencies: Good communication and interpersonal skills. Strong organizational and multitasking abilities. Basic knowledge of HR processes and labor laws. Proficient in MS Office (Excel, Word, Outlook). Ability to handle sensitive information with integrity. Attention to detail and accuracy in data handling. Qualifications & Experience: Bachelors degree in Human Resources, Business Administration, or related field. 1-3 years of experience in HR or administrative roles (combined or individual). Prior experience in recruitment support and office administration is preferred. Key Skills : Company Profile Established in 1998, The company has been committed to bring their clients the best in value and quality travel arrangements. Their strong company culture and passion for our profession has resulted in them being named one of the "Best Corporate Travel Agency" in Ahmedabad. The management is active on various travel advisory boards and committees for travel organizations. They are a part of IATA, TAAI, IATO, TAFI etc. Travel magazines (Insights Success) and many more. They are amongst the top luxury travel providers in India and are a part of Traveller Made. They are also preferred partners with LHW (The Leading Hotels of the World), Jumeirah Hotels, Four Seasons Hotels, Preferred Hotels Partner, Stars and Luminous of Marriott Hotels, Hyatt Prive, Diamond club of Dorchester Collection Hotels, Address Hotels and lot more luxury hotels.

Posted On 27th May, 2025 : We are looking for a proactive Admin Executive to support daily administrative operations. The ideal candidate must have knowledge of Excel and be capable of handling basic data entry, pasting measurement details, and coordinating with internal teams. Key Responsibilities: Maintain and update Excel sheets accurately Enter and manage measurement data Coordinate effectively with internal departments Support general administrative tasks as required Key Skills : Company Profile The company offers a stylish and versatile range of window ---, available in various fabrics and colors, tailored for all types of windows. Their product line includes elegant Honeycomb --- and > Serving high-end homes, offices, and luxury hotels, the company is experienced in managing complex projects. With a customer-first approach, their team is committed to delivering top-quality service and complete client satisfaction.

Posted On 18th Jun, 2025 : We are seeking a highly organized and proactive Executive Assistant to support the Chief Executive Officer (CEO) in managing schedules, coordinating meetings, and ensuring seamless day-to-day operations. The ideal candidate will work closely with key stakeholders, maintain critical reports, and uphold confidentiality while facilitating efficient decision-making. Calendar & Schedule Management: Support the CEO by managing schedules, meeting requests, reminders, travel arrangements, and personal tasks. Executive Support: assist in the CEOs daily operations, ensuring seamless coordination and execution of tasks. Stakeholder Coordination: Collaborate closely with all Heads of Departments (HODs) to streamline communication and follow-ups. MIS & Reporting: Prepare and analyze Management Information System (MIS) reports and other critical data to aid strategic decision-making. Departmental Follow-ups: Conduct regular follow-ups with different departments to track progress on key initiatives. Meeting Management: Draft minutes of various meetings, ensuring accuracy and timely circulation. Meeting Trackers: Maintain trackers for periodic meetings across key stakeholders, ensuring timely execution of action points. Follow-ups & Reporting: Regularly follow up with stakeholders, updating and managing meeting trackers to ensure accountability. Confidentiality & Integrity: Uphold the highest level of confidentiality in all activities related to the CEOs office. Desired Profile / Criteria / Skills : Education & Experience: Any graduate with a minimum of 3 years of experience in an Executive Assistant (EA) role . Communication Skills: Excellent verbal and written communication skills. Stakeholder Management: Strong ability to coordinate and engage with internal and external stakeholders effectively. Advanced Excel Proficiency: Hands-on experience in MIS reporting, data analysis, and dashboard management . Flexibility & Commitment: Willingness to stretch beyond regular working hours as per the needs of the CEOs office. Negotiation Skills: Strong negotiation and problem-solving abilities to manage tasks efficiently. Key Skills : Company Profile Established in 1998, The company has been committed to bring their clients the best in value and quality travel arrangements. Their strong company culture and passion for our profession has resulted in them being named one of the "Best Corporate Travel Agency" in Ahmedabad. The management is active on various travel advisory boards and committees for travel organizations. They are a part of IATA, TAAI, IATO, TAFI etc. Travel magazines (Insights Success) and many more. They are amongst the top luxury travel providers in India and are a part of Traveller Made. They are also preferred partners with LHW (The Leading Hotels of the World), Jumeirah Hotels, Four Seasons Hotels, Preferred Hotels Partner, Stars and Luminous of Marriott Hotels, Hyatt Prive, Diamond club of Dorchester Collection Hotels, Address Hotels and lot more luxury hotels.

Posted On 24th Jun, 2025 : A global leader in innovative polymer-based solutions for key industries and critical infrastructure. We are one of three Business Areas within the Group, with a total of about 6000 employees around the world. Committed to advancing operational performance in marine, port and built infrastructure, empowering our clients to succeed at the highest level. About the Job Responsible for handling, organizing, and distributing, all project documents, including but not limited to drawings, contracts, specifications, and other correspondence related to project. Ensures that all documents are accurately recorded, sorted, filed electronically and physically(if needed), and distributed to the appropriate internal & external parties. Maintaining document control systems, tracking revisions and updates, and ensuring compliance with company, client, and industry standards. Supports Project Managers with the retrieval of documentation requirements. Provide direct assistance coordinating document reviews, handling document approval processes, and providing support during audits and inspections. Overall, the document controller plays a crucial role in maintaining the integrity and organization of project documentation throughout the project life cycle. Document controller plays a crucial role in managing and organizing documents within an organization. Their primary responsibility is to ensure that documents are properly created, reviewed, approved, and archived by organizational procedures and industry standards. Here are the key tasks and responsibilities of a Document Controller 1. Document Creation and Formatting Create templates for various types of documents. Ensure that documents adhere to the organization's formatting and styling guidelines. In line with the client's requirements as well. Verify that all necessary information is included in the documents. 2. Document Review and Approval Ensure documents are sorted correctly and distributed to relevant stakeholders for review. Track and follow up on the status of document review and approval. Ensure review documents are uploaded on relevant portals. 3. Document Distribution Distribute approved documents to the respective individuals or departments. Ensure that the correct versions of documents are circulated. 4. Version Control Maintain a version control system for documents to track

We have an urgent opening for the position of Operations Executive at VIBGYOR HIGH. If you are interested, please share your updated resume at anindita.ganguly@vgos.org or WhatsApp it to 7795080298 . Key Accountabilities/Activities: Facility Management, Canteen, Sickbay, Security, Budgeting, Billing, Events & Functions. Ensure daily operations & readiness of schools to provide safe atmosphere for students & staff. Daily Facility rounds with mapping of improvement areas. Proactive suggestions on improvements to make facility look better. Day to day check on all areas of the facility. Ensuring timely meetings with internal customers to take feedback on improvements. Support for Repairs and Maintenance Activities. Proactively takings rounds and ensure that the facility is well maintained and all repairs and maintenance activities are carried out to ensure smooth operations. Ensure proper deployment of manpower + proactively raising compliance / statutory requirements + maintaining of all Compliance Documents for all vendors providing manpower services. (HK, Security, Transport etc.) Support to Internal Customers for organizing Events, Ensure Smooth functioning of Canteen, Transport, SPA Activities etc. Source new vendors for cost effective and quality services Ensure timey clearance of all Vendors Invoices before the stipulated timeline. Maintain MIS for all admin related expenses. All invoices need to be submitted before the given timeline. All Invoices to be submitted before 5th of every month Maintaining FA inventory records and monthly FA audits. Maintaining all work pertaining to school examinations and Board examinations Co-ordination with Stores for raising the PO for timely execution Assist reporting manager in preparing budgets & monitoring the actuals. Graduate or Postgraduate in any stream from a recognized University in India or abroad 2-4 years of experience in managing administrative function in a small or medium sized organization of repute. Experience in education sector or any other service sector shall be preferred. Primary responsibility Ensure efficiency of 98% of School Bus Operations as a Monthly Average. Maintain End to End MIS of Bus Operations, Fuel Expenses, Maintenance Expenses, etc. Ensure effective route mapping for optimisation of number of Buses required for Operations. Ensure 100% compliance of the Vehicles, Drivers and Attendants. Cleanliness of Buses (Interior & exterior). Seat's, Windows, Doors, vehicle working conditions, battery, tyres, flooring, top, electrical fitments, emergency doors operations, lock's functioning, Quality check, Bus Crew attendance & performance. Fuelling, attendance, maintenance, daily fleet status, buses in & out records to be maintained on daily basis & share with TTPL. Data entry in set excel formats & in software portal should be update on daily basis. Centre details i.e. Closure of CRM Queries within stipulated turnaround time. Provide support to internal customers during Field Trips, Events. Handle Parent Queries / Grievances and ensure closure of the same. Manage the repair and maintenance of School Buses, Cars etc. Effective route planning for better cost optimisation. Regular CC TV - Monitoring, Operations are in place and maintain back up of recordings for at least one month. Prepare and submit the MIS / Dashboard before 5th of Every month Data entry in excel formats & software. Generating MIS on Daily, weekly & monthly and sending it to School & TTPL. Annual Compliances :- Registrations, Taxation, Permits, Insurances (renewals & Claims), Fitness, PUC, RTO norms for school buses. All bills of maintenance, manpower supply, fuel, centre staff attendance should be supported with documentary evidence and history. Maintenance work should be personally monitored.

ESCON ELEVATORS PVT. LTD. - 35 YEARS OF EXCELLENCE - LEADING ELEVATORS MANUFACTURING COMPANY - Call : 9594090186 - Mail ID : tasales@esconelevators.com - Working Location : Mahape (Navi Mumbai) - 3 Openings Patalganga (Near By Panvel - Factory) - 1 Opening - Working Days : 06 (Mon - Sat) - Working Hours : 9am to 6pm Position : Admin Executive (Male) Experience : 4-5 Years Min. Salary : 25k - 50k Preferred Industry : Manufacturing / Engineering / Construction - Candidates having work experience in schools / collages would not be pref.

Purpose The Facilities Officer is responsible for managing the daily operations of the office premises. They ensure the office environment is functional, safe, clean, and conducive to a productive work atmosphere. The Facilities Officer coordinates maintenance, office supplies, vendor relationships, and oversees health and safety protocols. Responsibilities Depending on the location requirements, you are responsible for one or more of the following: Oversee day-to-day building maintenance, ensuring the office environment is clean, well-maintained, and operational. This may involve coordinating repairs, handling minor maintenance issues, and scheduling external contractors for larger projects. Liaise with external vendors for services such as cleaning, waste management, office supplies, and security. Maintain relationships and ensure service levels are met. Ensure the workplace complies with health and safety regulations. This includes monitoring office equipment, ensuring fire safety procedures are in place, conducting safety audits, and responding to emergencies. Assist with managing office space usage, including seating arrangements, conference room scheduling, and ensuring the proper allocation of office resources. Maintain and order office supplies, ensuring adequate stock levels, and minimizing wastage. Work with departments to ensure they have necessary materials. Monitor and maintain building security, including managing access control systems, keys, and alarm systems. Assist with the budget for office facilities, ensuring cost-effectiveness in operational expenses. Assist with the setup of office events, meetings, or employee functions, ensuring the space is prepared and supplies are available. Support the broader administrative needs of the office, including filing, managing office schedules, and handling ad hoc requests from employees. Education A degree in facilities management, business administration, or a related field. Experience Minimum of 2 years experience in a facilities-related role or office administration. Functional Competencies Stakeholder mapping Analytics and reporting Package Management HSSE-Q&R-OE leadership

Overview 170+ Years Strong. Industry Leader. Global Impact. At Pinkerton, the mission is to protect our clients. To do this, we provide enterprise risk management services and programs specifically designed for each client. Pinkerton employees are one of our most important assets and critical to the delivery of world-class solutions. Bonded together, we share a commitment to integrity, vigilance, and excellence. Pinkerton is an inclusive employer who seeks candidates with diverse backgrounds, experiences, and perspectives to join our family of industry subject matter experts. The Global Security Operations Center (GSOC) Operator- Customer Service, assigned to one of Pinkerton’s largest global clients, will be responsible for utilizing best practices to identify, analyze, and support all incidents that are either impactful or potentially impactful to the people, assets, and reputation of the client. The Operator monitors multiple streams of security information, including emails, phone calls, alarms, camera systems, and other access control technologies. This role assists corporate employees, vendors, and visitors, by way of written correspondence, with concerns that pertain to safety and security around the globe. Responsibilities Represent Pinkerton’s core values of integrity, vigilance, and excellence. Provide first line assistance to the client’s employee, vendors, and visitors regarding all concerns relating to safety and security. Utilize effective writing capabilities to provide consistent and quality customer support. Communicate, detect, assess, and alert others of incidents which may impact the safety of people, products, property, and brand image. Follow procedures for managing a variety of incidents, from minor to major situations. Provide back-up support and on-call functions, as needed. All other duties, as assigned. Qualifications Associate degree (Bachelor’s preferred) in international affairs/relations, business, emergency management, political science, criminal justice, or related discipline or at least two years of equivalent work experience in customer service, contact centers, or corporate security. Experience within GSOC, SOC, TOC, or similar, preferred. Proficient English written and verbal communication skills. Able to maintain a high level of professionalism and approachability. Customer service skills. Able to multitask in a fast-paced, and at times, stressful work environment. Effective team player. Comfortable with a high-tech working environment, and willing to learn new tools and innovations. Computer skills; Microsoft Windows and Office. Working Conditions: With or without reasonable accommodation, requires the physical and mental capacity to effectively perform all essential functions; Regular computer usage. Occasional reaching and lifting of small objects and operating office equipment. Frequent sitting. Flexibility to work a variety of different shifts, and willingness to assist the team with overtime when needed. Travel, as required. Pinkerton is an equal opportunity employer to all applicants and positions without regard to race/ethnicity, color, national origin, ancestry, sex/gender, gender identity/expression, sexual orientation, marital/prenatal status, pregnancy/childbirth or related conditions, religion, creed, age, disability, genetic information, veteran status, or any protected status by local, state, federal or country-specific law.

Admini Boosting Productivity is looking for Secretary to join our dynamic team and embark on a rewarding career journey Answering phone calls and redirect them when necessaryManaging the daily/weekly/monthly agenda and arrange new meetings and appointmentsPreparing and disseminating correspondence, memos and formsAs a Secretary you will assume the duty of clerical and administrative support in order to optimize workflow procedures in the office Support and facilitate the completion of regular reportsDevelop and maintain a filing systemCheck frequently the levels of office supplies and place appropriate ordersMake travel arrangementsDocument expenses and hand in reportsUndertake occasional receptionist duties

Job Description Designation: Art Support Executive Experience e: 0 -1 year Full time / Part time : Full time Education: 10th, +2, UG Any Graduate Any Specialization DESCRIPTION MIS comprehension. Documenting historical behavior of client. Maintaining SLAs Upload/Download the orders from the client servers Import the orders into the internal system in order to have a poised flow of production. Acknowledging emails to the client directly. PROFICIENCY Written and verbal communication skills. Good system knowledge and a expertise in MS office. High energy levels, drive and resilience. Ability to work under constant pressure. A smart, hardworking, ambitious, and Ability to Learn, Flexibility & Adaptability.

Vikas Developers is looking for Receptionist to join our dynamic team and embark on a rewarding career journey Greet and welcome guests as soon as they arrive at the office Direct visitors to the appropriate person and office Answer, screen and forward incoming phone calls Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures) Provide basic and accurate information in-person and via phone/email Receive, sort and distribute daily mail/deliveries Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges) Order front office supplies and keep inventory of stock Update calendars and schedule meetings Arrange travel and accommodations, and prepare vouchers Keep updated records of office expenses and costs Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing

Kanakia International School is looking for Early Years Cordinator to join our dynamic team and embark on a rewarding career journey Coordinate daily operations across departments to ensure seamless workflow and communication Schedule meetings, manage calendars, and maintain project timelines and documentation Act as a liaison between teams, clients, and management to facilitate information flow Monitor progress on tasks, identify bottlenecks, and help resolve issues promptly Support event planning, report preparation, and administrative duties Ensure compliance with organizational policies and assist in the implementation of new processes to improve overall efficiency