2485 Office Administration Jobs - Page 41

Company: Mercer Description: Job Title Specialist (Insurance Operations) Location Noida Team Health Asia HK Broking Admin - Billing Job Summary: We are seeking a detail-oriented Insurance Broking Administration Specialist to join our team. This role involves providing comprehensive back-end support for insurance broking operations, including end-to-end billing, reconciliation, and handling inquiries from insurers and clients. The ideal candidate will possess a solid background in insurance, a willingness to learn, and the ability to thrive in a fast-paced environment. Key Responsibilities : - Manage end-to-end billing processes and ensure accurate reconciliation of records. - Handle enquiries from insurers and clients promptly and professionally. - Support reporting activities and maintain effective communication with all stakeholders. - Collaborate with team members to streamline processes and improve service delivery. - Stay updated on industry trends and best practices to enhance knowledge and skills. Qualifications: - Any graduate can apply; preferred Bachelor's degree in Business, Finance, or a related field. - Strong knowledge of the insurance industry and broking processes. - Excellent communication and interpersonal skills. - Open to learning and adapting to new challenges. Marsh McLennan is committed to embracing a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age, background, caste, disability, ethnic origin, family duties, gender orientation or expression, gender reassignment, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, or any other characteristic protected by applicable law. Marsh McLennan is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh McLennan colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one anchor day per week on which their full team will be together in person.

bigbraincreations is looking for Receptionist Job to join our dynamic team and embark on a rewarding career journey Greet and welcome guests as soon as they arrive at the office Direct visitors to the appropriate person and office Answer, screen and forward incoming phone calls Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures) Provide basic and accurate information in-person and via phone/email Receive, sort and distribute daily mail/deliveries Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges) Order front office supplies and keep inventory of stock Update calendars and schedule meetings Arrange travel and accommodations, and prepare vouchers Keep updated records of office expenses and costs Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing

Aster Medcity is looking for Office Assistant.Finance to join our dynamic team and embark on a rewarding career journeyAn Office Assistant is a support role responsible for providing administrative and clerical services to an organization. The following is a list of common responsibilities for an Office Assistant:1.Answering and directing incoming phone calls, responding to emails and greeting visitors2.Performing data entry and record keeping tasks3.Filing and organizing paperwork and documents4.Scheduling appointments, meetings and travel arrangements5.Performing basic bookkeeping and financial tasks6.Assisting with preparing reports, presentations and correspondence7.Maintaining office supplies and equipment8.Performing ad-hoc administrative tasks as requiredThe ideal candidate for this position should have strong organizational and communication skills, be proficient in Microsoft Office and be able to work well in a fast-paced environment.

Responsible for providing administrative and operational support, ensuring the smooth functioning of the office by managing schedules, organizing documents, communicating with staff and clients, Location-Kodambakkam (Chennai) Navi Mumbai (Kharghar)

Responsibilities: * Coordinate meetings & events * Manage office operations & staff * Oversee administration tasks * Ensure compliance with policies & procedures * Maintain confidentiality at all times Health insurance

To ensure smooth day-to-day administrative operations within the organization by providing support in facility management, travel coordination, asset management, vendor coordination, and general administrative functions.Advance Excel , hands on Travel Booking & Vendor Management

Role & Responsibilities Greet and assist visitors, clients, and vendors with a warm, courteous, and professional demeanor. Manage the front desk operations including phone handling, email correspondence, and visitor log management. Ensure the reception area is clean, organized, and welcoming at all times. Coordinate meetings, schedule appointments, and maintain conference room availability. Handle incoming and outgoing couriers and manage internal document flow. Provide administrative support to different departments as needed. Manage hospitality requirements for guests, including refreshments and meeting arrangements. Support HR/Admin with onboarding procedures, asset issuance, and ID cards. Maintain confidentiality while managing sensitive internal or client-facing interactions. Preferred candidate profile 1. Graduate in any stream (B.Com, BBM, BBA, BA, etc.). 2. 14 years of experience in a front office, reception, or customer service role. 3. Excellent communication skills in English, Hindi, and regional language. 4. Proficient in MS Office (Word, Excel, Outlook), and basic knowledge of office management systems. 5. Presentable, polite, and composed under pressure. 6. Strong multitasking and time management skills. 7. High emotional intelligence and professionalism in interactions. What We Offer: A professional and growth-oriented work environment. Opportunity to interact with leadership, clients, and key stakeholders. Career progression into administrative or higher roles. Performance-based incentives and recognition.

An administrative coordinator is responsible for administrative and basic project management related duties while understanding the business context and environment of superiors.In addition to the administrative tasks described in an administrative assistants role, an administrative coordinator may be asked to work on specific reporting which requires analytical thinking and or gathering data from various places and people, prepare presentations, plan and organize events, write communication, and drive projects end to end. Job Description - Grade Specific Entry level professional with some administrative background. The administrative coordinator depends on others for instruction and guidance. He or she understands the work process and its importance and uses existing clearly defined procedures and escalates when appropriate. Always delivers the highest standard of support in administrative and junior project management duties. Has knowledge in internal policies and procedures. The administrative assistants provides support to management ranging from Junior to Executive level

Position: Front Desk Executive Department: Administration Location: Kharghar, Navi Mumbai ***Only Female*** Position Overview: We are seeking a proactive and organized Front Desk Executive to manage our front office operations. The ideal candidate will have excellent communication skills, a customer-friendly approach, and a strong ability to multitask in a fast-paced environment. As the first point of contact for visitors and callers, you will play a vital role in ensuring smooth administrative operations and a welcoming atmosphere. Key Responsibilities: Welcome and greet guests as they arrive at the office and direct them to the appropriate person or department. Answer incoming calls, provide information as needed, forward calls to the appropriate personnel, and maintain an updated calendar for meetings. Ensure the reception area is clean, tidy, and well-presented, with all necessary supplies like pens, forms, and brochures. Maintain office security by following safety procedures, monitoring the logbook, issuing visitor badges, and controlling access at the reception desk. Receive, sort, and distribute daily mail and deliveries to the respective departments. Arrange travel and accommodations for staff and guests, and prepare necessary vouchers. Perform clerical tasks such as filing, photocopying, transcribing, and faxing. Track office expenses, prepare monthly expense sheets, and ensure that corresponding bills are maintained and submitted for approval. Prepare and maintain Management Information System (MIS) reports for management review. Maintain and update customer information in the CRM system. Assist in tracking customer interactions and generating reports. Support the sales and marketing teams by managing customer data and ensuring accurate records. Coordinate follow-up calls, emails, and reminders for customer engagement. Maintain and update the daily client visit reports of the sales team. Ensure timely collection of visit data from sales representatives and update records. Generate and share periodic reports on client visits, follow-ups, and pending actions. Coordinate between sales, front office, and management for smooth reporting and communication. Proficiency in MS Excel is must. Skills: Excellent interpersonal skills, attention to detail, ability to manage multiple tasks, and proficiency in handling phone systems and office equipment. Send your resume to [anshika.trivedi@bolsters.in] - Anshika Trivedi OR Can contact on given number. We look forward to hearing from you! Thanks & Regards, Anshika Trivedi HR Executive Bolster Tradelink Pvt Ltd Tel : +91- 7021108283

Job profile: Qualification: Prefer BHM/Bachelors Degree Industry Type: FM Services, Hotel Overall Experience: 4-6 years Industry Experience: 4-5 years Technical Skills: Computer knowledge Generic Skills: Verbal/written communication skills, Vendor/people management, planning, ability to prioritize / organize Behaviors: Team work, learning attitude, handle multiple tasks & positive Thinking Job Aim: The Lobby Manager is responsible for directing and administering the operational efforts of the Front office. This individual ensures that established policies and procedures are followed, oversees provision of a full range of services to visitors and employees, who are promptly and professionally served. Competencies: Excellent communication skills. Strong customer service drive. Pro - active problem-solving skills. Exceeding customer satisfaction Excellent time management/ Able to work flexible hours Quick learner and ability to motivate self & others Proven working experience as a lobby manager/ FM industry. Confidently able to present to clients. Hands-on experience in using visitor management software and MS office. Strong team player within a customer service team environment. Providing flawless, upscale, professional service Adaptable, composed, flexible with strong Mental Resilience Responsibilities: Key Operations delivery Manage the Front Office in most professional manner, directing and coaching staff to ensure pleasant experience to all visitors. Greet VIP clients/visitors on arrival at front office and as directed, perform special services for VIP Guests/client. Provide safety briefing and assist in VIPs arrival/departure in absence of guest relation officers. Assist in sending clients/visitors messages or faxes and self-check-in. Assisting with special needs for visitors with disabilities. Having prior information of arriving clients/visitors and ensure all necessary arrangements are done as per requirement, follow up in case guests are not picked up from hotel. Co-ordinate with night shift front office executive to ensure details of large parties are received and badges are ready for allocation on arrival Handling client/visitors/sponsors complaints/feedbacks and other related problems and communicate to next level or as per escalation matrix. Ensure welcome PPT is updated & displayed for the client visits and all the equipments are in working condition Ensure all relevant communication is updated and displayed at all times, at the Front office, as per the guidelines given by SDL. Check cleanliness of lobby, lifts and public areas, lights and as well as front office staff in proper grooming and behavior. Ensure all equipment and hardware at the Front Office is working and there is zero downtime. Escalate to next level as necessary for rectification. Operates the front office computer system to assist front office attendants Aid in general administrative activities and to Helpdesk as required. Ensure FOE handles all incoming and outgoing calls in professional & polite manner. Co-ordinates with all departments to address the all the concerns/event management/flower arrangements to maintain Front Office functions properly. Ensure Accenture specific processes/manual is followed Manage/track amount collected for temporary badges. Ensure compliance of regulations/requirements of JLL management. Participate in Emergency Evacuation procedures including crisis management and business continuity. Develop the necessary policies and procedures required for all functions within the scope of Front Office. Responsible for ensuring availability of safety and Accenture directory signage. Preparation of all required reports/participation in internal/external audits. Ensure training of front office /GRE staff as per relevant training calendars To discuss all matters that needed to follow up with the next shift front office executive approving and managing the roster Govern overall performance of Front office executive & Guest relation executive as per defined

Estate Manager Property and Asset Management What this job involves You will be in charge of the entire bouquet of Property Management Services provided at the site. Your role will be to ensure smooth operations at the facility/site by enhancing efficiency using innovation and technology. Your role will encompass and not be limited to: Ensuring manpower at the site is enabled to face challenges by guiding, grooming, developing and supporting them as and when required. Formulating suitable budgeting controls and Monitoring SLAs & KPIs for JLL and outsourced agencies towards effective service deliverance. Maintaining service level agreements and keeping performance indicator scores above excellence. Ensuring timely renewal of the agreement, submission of invoices and follow-ups for the payments. Overseeing all vendor quotations and invoices. Ensure proper signoffs for attendance and all the required details for cost sheet submission. Ensuring timely submission of client approved cost sheet to JLL office and following up for the invoice. Ensuring Accuracy of billing information. Manpower planning for the site (playing a major role in their hiring process etc.) Conducting daily site rounds to ensure proper maintenance of all structures/ building facilities and services are carried out. Ensure proper teamwork for all the facilities. Assisting client SPOC in creating the annual budget for site operations and formulating strategies for effective management. Reviewing and ensuring data (hard and soft copy)/ e-mails/ client files are updated. Dealing with occupants queries in verbal/ written form. Ensuring robust complaint management process is in place and is followed meticulously Communicating and circulating information to occupants authorities on operational complications. Ensuring health and life safety regulations/ manuals are adhered on site All risk assessment recommendations are implemented and enforced for compliances. Creating business continuity plans. Resolving emergency maintenance matters with urgency. Maintaining exemplary relationship management with projects, consultants, contractors, govt. authorities, statutory agencies for ease and smooth operations and maintenance of the property. Creating and submitting the daily management report (DMR) and the monthly management reports (MMR). Coordinate and maintain the as-built drawing and transition document library. Work closely with the regional RO / HO / SME/ Training teams and ensure closures of all required reports. Facilitate the services under the Slogan No Safety No Work. Site dynamics: Work Schedule: Site team:e.g.: Property Manager +2 Other details if any Reporting: You will be reporting to Operation Manager. Sound like you Here is what were looking for: Being Analytical and Meticulous Understanding and managing people dynamics is core to your role. You must have a keen eye for detail and have excellent problem-solving skills Qualifications You will have a Degree / Diploma in Electrical/Mechanical /Civil /Marine Engineering OR equivalent, with min 7 to 8 years of work experience in Facility Industry /Real Estate/ Hotel or Construction Industry. For residential sites candidates with residential experience will be preferred.

Multi Tasking Role Regular Admin Task Backend Operation activities should have good communication skills in writing & Speaking Should have good command over Language Required Candidate profile Monday to Saturday nearest metro - IRRUM Manzil - 3 mts walk Punjagutta Road for more details call on 7013578068 .. ...

Role Description FIC Middle Office provides Trade Services coverage to the Business across UK and EMEA region. Operational services cover both the ("Run the Bank") as well as transformation ("Change the Bank") for these functions. You will also have regional franchise responsibilities outside the core derivatives area, in either building a capability/competency, employee engagement, industry forums etc. There is also potential to expand to a global role for this function, based on performance. You will be responsible to ensure continued service delivery and offer a robust environment by providing trade capture, trade allocation, controls and validation coverage on T0. You will be based in Pune location, will report to the India Head of FIC MO Operations and will be a member of the regional Operations management team. You will be required to liaise with Traders, Structuring Team, Sales, Business Management, Legal, as well as other Deutsche Bank Middle Offices and Back Offices daily. Your key responsibilities Play a crucial role in ensuring seamless trade operations and client satisfaction Provide support to the Front Office, Operations, and other teams with daily issues, which may include troubleshooting problems arising on an ad-hoc basis or reacting to market driven demands. Prioritize daily workload to maximize productivity utilizing time management and organizational skills Partner with multiple stakeholders across Business, Finance, other areas in Operations and technology teams to drive the strategic transformation programs ensuring all the breaks resolution, clean ups, and other key deliveries. Managing key metrics in line with agreed targets and risk tolerances, Partner with regional and other delivery hubs to execute the business strategy and escalate issues on time. Collaborate with Technology partners, Platform Vendors to identify and deliver reconciliation and or platform enhancement opportunities to derive operational efficiencies & strengthening our control framework. Manage the risk and control governance for KRIs, ensure periodic recertification is carried out of BRDs, KODs, Reconciliation Inventory, etc. Provide People leadership, including the development of key talent and the overall needs of the staff. Set clear direction for the team in line with overall business strategy and evolving regulatory expectations. Proactively manage performance and people issues to ensure alignment with the Bank's goals, values, and code of conduct. Act as an escalation channel for the Group's benefit by ensuring matters are referred to the appropriate function within the Bank (i.e. HR, Compliance, AFC, Legal). Your skills and experience Excellent communication skills: fluency in English required. Individual should have been in a role that required daily and extensive communication directly with FO Sales & Marketing groups In-depth experience with equity products and global markets, including rules and regulations familiarity preferred. Prior Middle Office Operations experience is required. Deep knowledge of Middle office roles and responsibilities, controls and process are required. Proven track record of delivering operational excellence and in driving collaboration across multi-product and functional teams, in context of varied local regulations, market practices, technologies and processes. Experienced senior professional with global investment bank exposure, with proven success in managing matrixed and virtual management structures, managing across varied functions within a regional management team structure. Experienced leader with proven ability in managing stakeholder relationships across Front Office, Mid and Back Office teams. Leadership skills which enable the candidate to successfully influence simultaneously across multiple stakeholders, peers, direct and indirect reports. History of leading complex multi-year strategies impacting product, function, process and technology, balancing revenue goals with client service and regulatory adherence. Proven track record in successfully leading complex and critical transitions.

SUMMARY Administrative Manager Responsibilities Develop and execute administrative strategies that support the company's business objectives, focusing on production efficiency, safety, and quality in the metal sector. Lead, mentor, and manage the administrative team, fostering a culture of efficiency, accountability, and continuous improvement. Oversee general administrative operations to ensure seamless support for various departments, including production, sales, finance, and HR. Manage the administrative budget, identify cost-saving opportunities, and optimize resource allocation. Establish and maintain relationships with external vendors and service providers, negotiating contracts and ensuring service level agreements are met. Create, update, and enforce company administrative policies and procedures to ensure consistency, efficiency, and compliance with regulations. Requirements Proven experience as an administrative manager or similar role Strong leadership and team management skills Excellent budget management and negotiation abilities Knowledge of administrative policies and procedures Bachelor's degree in business administration or relevant field (preferred)

Designation: Office Manager Location: Hyderabad Experience: 3-5 yrs Roles & Responsibilities: High level of integrity and discretion in handling confidential information and dealing with senior professionals inside and outside the organization. Work ethic accompanied by an ever-positive, get-it-done attitude. Sound judgment and flexibility to prioritize and handle multiple assignments at any given time. Working with the management team, the position also contributes organizational strategies, policies and practices. Improve the operational systems, support better management reporting, information flow and management, business process and organizational planning. Manage and increase the effectiveness and efficiency of Support Services (Finance, IT,Operations and HR), through improvements to each function as well as coordination and communication between support and business functions.. Draft letters and other correspondence and support top management with materials for various stakeholder tasks & preparing agreements documents. Identifying dependable and cost effective vendors for various services and maintaining schedule of alternate vendors and vendor accounts, also responsible for releasing purchase order and handling purchase of materials. Maintaining petty cash and taking care of vendor payment. Ensure contracts are renewed of (websites) annually/as per the terms and conditions of the Contract. Monitor incoming emails and answer or forward as requiredand maintain databases such as mailing lists, contact lists etc. Meeting and greeting clients and visitors to the office. Organising business travel, itineraries, and accommodation for managers. Responsible for purchase orders and raising of purchase orders and invoice tracking. Updating, processing and filing of all documents. Handle all bank related tasks of company. Performs other related duties as assigned. Attributes: Professional demeanour, utmost discretion and ability to maintain high level of confidentiality, very well organized, great attention to detail, team player, strong interpersonal skills, and willing to consistently work above and beyond the usual call of duty. Required skills and qualifications: Proficient at all aspects of Microsoft Office including PowerPoint and Excel; Creating and modifying documents using Microsoft Office. superior writing skills; experienced with databases; very comfortable working with, interpreting, and reporting on financial information; and exceptional written, verbal, and interpersonal communication skills Education: Bachelors degree required. Higher degree(s) is a plus.

Designation: Sr Account Executive / Account Manager Location: Chennai Experience- 2-5 yrs Candidate Profile A committed, persuasive person with excellent communication/presentation skills & pleasing personality. An achiever to improve existing business and develop exciting new business. Result oriented professional who can set & achieve targets. Ability to lead & motivate a team. MBA / PGDBA, Graduate with experience in same line and thorough knowledge of the branding and communication processes. Excellent communication skills, both written and verbal Innovative thinking. Should have working experience with mainline advertising firms.

To facilitate / handhold the Customers during all Client visits. Ensure coordination for booking of conference/Meeting Rooms, food & beverage service, availability of AV equipments, projectors and other requirements Meet & greet the client. Develop contact and coordinate with Security team, GIT/IT, Admin team, Business team. To ensure seamless entry of client at the main gate and escort client to conference/meeting room To be available from start to end of client visit. To closely monitor. Timely inputs to Admin lead for any concerns To ensure end to end coordination for successful visit. The request is received from the client coordinator / project team about the impending client visit. Collect the information and connect with client coordinator for accommodation and transport requirements. To route the request with appropriate verticals for necessary arrangements and follow up. Any other specific arrangements (experience centers / town halls) to be made for the visit need to be informed well in advance for venue availability and necessary clearance from facility Admin to organize the same. Based on the input shared by the client coordinator / project team, the approx. budget will be shared to get the approval from BUH along with the cost center code / project code. The respective dept. like IT, Security, Network, Maintenance, Transport, HK, Pantry services etc. to be notified about this visit to take care of the respective areas. The cab details to be notified to the security team prior to the visit, if shared by the requestor / client coordinator / project team To facilitate / handhold the Customers during all Client visits. Ensure coordination for booking of conference/Meeting Rooms, food & beverage service, availability of AV equipments, projectors and other requirements Meet & greet the client. Develop contact and coordinate with Security team, GIT/IT, Admin team, Business team. To ensure seamless entry of client at the main gate and escort client to conference/meeting room To be available from start to end of client visit. To closely monitor. Timely inputs to Admin lead for any concerns To ensure end to end coordination for successful visit. The request is received from the client coordinator / project team about the impending client visits. Collect the information and connect with client coordinator for accommodation and transport requirements. To route the request with appropriate verticals for necessary arrangements and follow up. Any other specific arrangements (experience centers / town halls) to be made for the visit need to be informed well in advance for venue availability and necessary clearance from facility Admin to organize the same. Based on the input shared by the client coordinator / project team, the approx. budget will be shared to get the approval from BUH along with the cost center code / project code. The respective dept. like IT, Security, Network, Maintenance, Transport, HK, Pantry services etc. to be notified about this visit to take care of the respective areas. The cab details to be notified to the security team prior to the visit if shared by the requestor / client coordinator / project team Booking of Board room, EBR etc. to be taken care based on the availability. Client Services will have responsibility for the management of a wide range of issues, from strategic Contracts management to input on day-to-day operations. Executive Client Services will be highly familiar with the service structure, including responses to requests for assistance on Facilities Management issues from Client staff and arrangements pertaining to all operating expenditures. Well-groomed and presentable all the time. Good communication Skills.

,, Job Summary: We are seeking a dynamic and customer-focused Stock Broker Executive to support our growing stock broking firm. The role involves client relationship management, assisting in onboarding, educating clients on platforms, and promoting value-added services such as PMS, Algo trading tools, and research subscriptions, managing digital communication, including social media engagement. Interested Candidate, Pls contact @ 8866001330 Key Responsibilities: Client Support & Onboarding Guide new clients through account opening, KYC verification, and onboarding documentation. Follow up with clients for incomplete forms, missing documents, or clarification. Trade Confirmation from Clients (Fund Manager Executions) Maintain a tracker of trades executed by the fund manager under PMS/Advisory portfolios. Send timely trade execution summaries to clients via email/WhatsApp as per compliance norms. Record and follow up on client acknowledgment or confirmation, ensuring audit compliance. Coordinate with fund managers and operations team in case of client discrepancies or clarifications. Social Media & Communication Management Manage and schedule posts on WhatsApp Broadcasts, LinkedIn, Telegram, and Instagram (using tools like Buffer, Zoho Social or Meta Suite). Create weekly trade performance updates, client success stories, and market awareness content. Respond to messages/comments and escalate relevant leads or queries to senior staff. Coordinate with designers or content creators for marketing creatives and visual reports. Required Skills & Experience: Preferred Graduate in Commerce, Finance, or related field. Minimum 13 years of experience in a similar client support or operations role. Knowledge of social media platforms and basic content planning tools (Canva, Buffer, Meta Business Suite, etc.). Proficiency in MS Excel (vlookups, pivot tables), Word, PowerPoint . Experience in data management, MIS, and reporting . Strong communication and interpersonal skills. Language Proficiency: English, Hindi Basic understanding of stock market operations and trading platforms. Familiarity with CRM tools and digital platforms (preferred). Organized, self-motivated, and client-centric mindset.

Responsibilities: * Manage vendors for housekeeping, security & facilities * Oversee administration operations * Ensure office efficiency & safety standards met * Coordinate administrative tasks & resources Provident fund Health insurance

1. Office Administration: - Manage office supplies, stationery, and inventory - Coordinate with vendors for office maintenance and repairs - Ensure office facilities are well-maintained and organized 2. HR and Recruitment: - Assist in recruitment process (job postings, interviews, etc.) - Maintain employee records, contracts, and benefits - Ensure compliance with labor laws and company policies 3. Document Management: - Manage and maintain accurate records of contracts, invoices, and reports - Ensure document control procedures are followed - Coordinate with teams for document sharing and storage 4. Communication and Liaison:* - Respond to queries and resolve issues from internal and external stakeholders - Coordinate meetings, appointments, and travel arrangements - Ensure effective communication between teams and management 5. Process Improvement: - Identify areas for improvement and implement process enhancements - Streamline administrative processes for efficiency and productivity - Collaborate with teams to implement changes 6. Financial Administration: - Assist in budgeting and expense tracking - Coordinate with finance team for financial reporting and compliance 7. Compliance and Risk Management: - Ensure compliance with regulatory requirements and company policies - Identify and mitigate potential risks in administrative processes Nature of Work: - Fast-paced and dynamic environment - High attention to detail and organizational skills required - Strong communication and interpersonal skills necessary - Ability to work independently and as part of a team Location:Vashi 6 days working

Role & responsibilities The role holder responsibilities include To oversee the administrative operations of the business for Karnataka, AP, and Telangana States. Key Responsibilities Manage all administrative matters at the branch offices including petty cash expenditures. Managing 3rd party service providers. Establishing and monitoring KPIs and continuous improvements. Supporting domestic and overseas deputation or visit of branch office employees including their visas, tickets, allowances, accommodation, Forex, Safety and Security of deputed employees, communications with embassies, etc. Responsible for facilities management, liaising with the agencies and other stakeholders including Government agencies for all required licenses, authorizations, etc. Oversees the transportation and facilities for people. Organizes the office events within and outside office premises. Manages security issues by establishing security plans, including evacuation plans, and coordinates with government departments including embassies. Assures the application and receipt of all necessary general governmental permits and licenses for the office branches under purview. Establishes necessary systems and takes preventive measures to protect office personnel and facilities against any possible danger or peril. Upon discovery of safety/health violation or environmental management problem in connection with facility management, transport, catering operation and prepares accident/incident report. Ensure visitor control measures and the issuance of ID cards, Safety briefings and have complete control mechanism in place well in advance. Preferred candidate profile Must have worked in Corporate Office along with administration management of multiple branches across India or of multiple States Good written and verbal communication skills Ability to present and communicate effectively at all employee levels (including upwards) Ability to multi-task and to work under pressure to tight deadlines, budgets and targets with accuracy Ability to successfully manage and implement key projects from start to finish Proven ability to prioritize and meet deadlines and make best use of limited resources Able to network effectively and build constructive working relationships across the company Problem Solving Attitude and Analytical Capability

The Commercial Manager will be a pivotal member of our team, responsible for overseeing the financial, administrative, HR, and general office operations related to our electrical projects. This role requires a strong blend of financial acumen, organizational skills, and a solid understanding of project-life cycle, particularly within the electrical engineering domain. The Commercial Manager will ensure efficient resource allocation, cost control, compliance, and a smooth operational environment to support project successful execution and overall business growth. Key Responsibilities: 1. Expense Management & Financial Oversight: Develop, implement, and monitor project budgets, ensuring adherence to financial targets and company policies. Track and manage all project-related expenses, including procurement, labor, equipment, and sub-contractor costs. Conduct regular cost analysis, identify variances, and implement corrective actions to maintain profitability. Prepare detailed financial reports, forecasts, and cash flow projections for management review. Manage invoicing, accounts payable, and accounts receivable processes for projects. Liaise with the finance department for timely and accurate financial reporting and reconciliation. Ensure compliance with all tax regulations and financial statutory requirements. Negotiate with suppliers and vendors to secure favorable terms and optimize cost efficiency. 2. Human Resources (HR) Work: Collaborate with project managers to determine staffing needs for current and upcoming electrical projects. Assist in the recruitment and onboarding of project-specific personnel (electricians, technicians, supervisors, engineers etc.). Oversee timekeeping, attendance, and leave management for project staff. Administer payroll-related information for project employees in coordination with the HR/Finance department. Handle employee relations issues, grievances, and disciplinary actions in accordance with company policy and labor laws. Ensure compliance with all labor laws, regulations, and industry-specific certifications. Coordinate training and development initiatives for project teams to enhance their skills and safety awareness. Manage performance appraisal processes for project staff. 3. Administrative Work & Project Support: Develop and maintain project documentation, including contracts, agreements, permits, licenses, and reports. Ensure proper archiving and accessibility of all project-related records. Assist project managers with contractual matters, including contract review, variation orders, and claims management. Prepare and manage project correspondence, reports, and presentations. Coordinate project meetings, prepare agendas, and document minutes. Facilitate communication and information flow between project teams, clients, and internal departments. Ensure timely submission of project reports and compliance documents to relevant authorities. 4. Office Administration & Facilities Management: Oversee the day-to-day operations of the project office or main company office as assigned. Manage office supplies, equipment, and utilities, ensuring efficient usage and maintenance. Supervise administrative staff (if applicable) and allocate tasks effectively. Ensure a safe, organized, and productive work environment. Coordinate with IT support for any technical issues related to office systems. Manage facility maintenance, repairs, and vendor services. Implement and maintain office policies and procedures. Qualifications: Bachelor's degree in Commerce, Business Administration, Finance, Project Management, or a related field. An MBA or professional certification (e.g., PMP, CA, CMA) is a plus. Minimum [Specify number, e.g., 8-12] years of progressive experience in commercial management, financial control, or project administration, with a significant portion in the electrical contracting/engineering industry. Proven experience in managing budgets, financial reporting, and cost control for projects. Solid understanding of HR functions, labor laws, and payroll processes. Strong knowledge of contract management principles and practices. Proficiency in financial management software and ERP systems (e.g., SAP, Oracle, Tally). Excellent proficiency in MS Office Suite, particularly Excel for financial analysis. Demonstrated ability to manage multiple tasks, prioritize, and meet deadlines in a fast-paced environment. Exceptional organizational skills and attention to detail. Strong communication (written and verbal) and interpersonal skills to interact effectively with all levels of staff, clients, and stakeholders. Problem-solving attitude and ability to make sound decisions. Ability to work independently and as part of a team. Desired Attributes: Proactive and results-oriented. High level of integrity and ethical conduct. Ability to adapt to changing project requirements and priorities. Strong leadership potential and ability to mentor administrative staff.

Responsibilities Meeting Coordination: Schedule, organize, and facilitate meetings and conferences for the Founder and other senior executives, ensuring all logistical aspects are managed efficiently. Communication Management: Serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the Founders Office, including coordination with customers, partners, and other external parties. Recruitment Assistance: Assist the HR department in the recruitment process, including scheduling interviews, communicating with candidates, and preparing meeting rooms. Document Preparation: Prepare, review, and edit reports, presentations, and other documents as required by the Founder or other senior team members. Task Management: Monitor, screen, respond to, and distribute incoming communications to the Founders office. Manage an active calendar of appointments, travel arrangements, expense reports, and other related tasks. Project Coordination: Assist in managing and following up on important projects and deadlines. Provide support and coordination in strategic initiatives being driven by the senior management team. Confidentiality: Handle confidential information with integrity and discretion. Qualifications Bachelors degree in Business Administration or a related field. Minimum of 3 years' experience in an executive support role, preferably within a fast-paced, tech-focused environment. Proven ability to handle confidential information with discretion and demonstrate the highest level of customer/client service and response. Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail. Expert level written and verbal communication skills. Demonstrated proactive approach to problem-solving with strong decision-making capability. Highly resourceful team player, with the ability to also be extremely effective independently. Proficiency in Microsoft Office (Outlook, Word, Excel, PPT. etc.)

Responsibilities and Roles Managing staff Monthly ESI computation Organize day-to-day logistics Office management Need to cover up roles of a facility manager Salary disbursement GST filing Manage all statutory tax filing compliance Keep accurate records of all daily transactions Process invoices and Delivery challans Record accounts payable and accounts receivable Update internal systems with financial data Reconcile bank statements Participate in financial audits Track bank deposits and payments Payment follow-ups Required Candidate profile Proven work experience as an Accounts Officer or similar role Solid knowledge of financial and accounting procedures Experience using financial software Tally software Mandatory Knowledge of Customs clearance, Imports & exports Preferred Excellent analytical and numerical skills Sharp time management skills Strong ethics, with an ability to manage confidential data Bachelor's degree in Commerce, Finance, Accounting, Economics or BE with MBA Should be fluent in speaking Hindi and English Advanced MS office - Particularly Excel skills Good communicational skills. Knowledge of Hindi is advantageous Perks and Benefits health insurance life insurance provident Fund ESI

We are looking for a highly skilled and experienced Associate - Infrastructure - Administration to join our team in Mumbai. The ideal candidate will have 1-5 years of experience in infrastructure administration, with a strong background in administration, MIS reporting, and compliance. Roles and Responsibility Provide administrative support to branches, including housekeeping, security, repairs, and maintenance. Manage vendor relationships and ensure timely payment of bills to maintain smooth services. Coordinate with CPPU for payments and resolve any issues that may arise. Prepare monthly provisioning reports and maintain necessary records. Ensure compliance with statutory requirements and regulatory bodies. Liaise with service providers to ensure necessary compliances and undertake service reviews. Complete legatrix online compliance module within the target completion rate and resolve all IAD OFIs as per set deadlines. Ensure asset coding and verification for all branches. Job Strong knowledge of administration, MIS reporting, and compliance. Excellent communication and interpersonal skills. Ability to work independently and as part of a team. Strong analytical and problem-solving skills. Proficient in MS Office and other software applications. Experience in managing vendors and ensuring compliance with statutory requirements. A graduate degree is required for this position. Additional Info The selected candidate will be working at Lodha (I-Think Techno Campus) - JM.