Administration Officer

ole & responsibilities

Administration & Operations

• Oversee daily administrative activities of the hospital.
• Coordinate with all departments (clinical, nursing, HR, finance, housekeeping, and security).
• Ensure smooth functioning of OPD, wards, and support services.
• Monitor facility maintenance, utilities, and vendor services.
  

Human Resources Coordination

• Support HR in attendance monitoring, duty rosters, and leave coordination.
• Handle onboarding and administrative formalities of staff.
• Address staff administrative issues and escalate as required.
• Ensure adherence to hospital HR policies and labor laws.
  

Compliance & Documentation

• Maintain statutory and regulatory records (TN Shops & Establishment, labor laws, biomedical waste, fire & safety, etc.).
• Coordinate audits, inspections, and renewals of licenses.
• Ensure hospital policies and SOPs are implemented and followed.
  

Hospital Support Services

• Supervise housekeeping, security, and transport services.
• Ensure cleanliness, safety, and discipline across hospital premises.
• Handle patient-related administrative support and grievances.
  

Inventory & Vendor Management

• Coordinate with stores for non-medical supplies.
• Monitor vendor performance and service-level agreements.
• Assist in purchase coordination and approval processes.
  

Communication & Reporting

• Act as a bridge between management and staff.
• Prepare administrative reports and daily/monthly updates.
• Attend meetings and implement management decisions.
  

Preferred candidate profile

• Bachelor's degree in hospital administration/business administration/management or a related field.
• Master's degree (MHA / MBA Hospital Management) preferred.
• 2–5 years of experience in hospital administration or healthcare setup.
• Exposure to NABH/NABL standards is an added advantage.
• Strong organizational and coordination skills.
• Knowledge of hospital operations and statutory compliance.
• Good communication and interpersonal skills.
• Ability to multitask and handle pressure.