2485 Office Administration Jobs - Page 40

JOB RESPONSIBILITIES RECEPTIONIST - Front office Headquarter: - New Delhi Reporting Manager Admin Incharge Purpose of Position: The purpose of the position is to perform all the day to day activities / task of the front office and administration as per the Company Standards. To support the administration department and co-ordinate with the entire respective departments. Job Responsibility: 1. To make Incoming & Outgoing official calls as per requirement. 2. To take care of EPABX complaints (MTNL or Airtel) & maintain in Telephone complaint Register. 3. To check the phone lines every Morning & Evening send EPABX report to RM. 4. To update & mail Extension List in head office on first week of every month. 5. To update & send Manual Miss punch Report to HR on first week of every month. (Employees enter there In-Out details in Manual Miss-punch register kept at security gate in case of Miss punch.) 6. To make conference calls as per requirement & maintain the record in Excel file & send the report to RM on daily basis. 7. To find the footage of Employees for miss-punch as per request. 8. To maintain & Track In-Out Movement register for official & personal visit of employees kept at reception. 9. To maintain & track On duty Form for personal visit & Short leave. Send are report to HR on first week of next month. 10. To check & verify the Visitor Register with Visitor Slips kept at Security Gate. 11. To maintain & track DVR Register. 12. To maintain record of all DAK/ Parcel, which comes at security gate in a Excel file. 13. Any other responsibility as decided by the Reporting Manager from time to time.

Job Summary: The Administration Executive will oversee day-to-day administrative operations to ensure smooth functioning of office and site facilities. This role requires strong coordination, facility management, vendor handling, and general office support, enabling seamless back-end operations for employees and management. Key Responsibilities: 1. General Office Administration Oversee office cleanliness, maintenance, and repairs. Ensure availability of office supplies, stationery, and pantry items. Maintain records of office assets and inventory. Coordinate with housekeeping, security, and maintenance teams. 2. Facility & Infrastructure Management Monitor and manage infrastructure requirements such as power backup, air conditioning, and internet connectivity. Ensure preventive maintenance and AMCs for equipment and office utilities. Liaise with facility vendors and service providers. 3. Vendor & Contract Management Coordinate with vendors for procurement of office equipment, supplies, and services. Maintain vendor databases and track contract renewals and service SLAs. Verify vendor bills and coordinate with accounts for timely payments. 4. Travel & Logistics Support Handle travel arrangements for employees booking flights, hotels, and transport. Support logistics for site visits, client meetings, and events. Manage courier and mail distribution. 5. Administrative Coordination Assist in organizing internal meetings, training programs, and events. Ensure adherence to office policies and administrative SOPs. Maintain documentation and reports related to admin functions. Key Requirements: Education: Graduate in any discipline (BBA,MBA preferred). Experience: 7-10 years of relevant administrative experience, preferably in real estate, construction, or infrastructure industries. Skills: Strong organizational and coordination skills. Proficiency in MS Office (Word, Excel, Outlook). Good communication and vendor negotiation skills. Problem-solving and multitasking abilities. What We Offer: A professional and structured work environment. Opportunities to work with cross-functional teams and learn operations in the real estate domain. Competitive compensation and benefits. Interested candidates inbox Cv to Pradeep.mp@mantri.in

* Performing administrative duties(register/attendance/assets records) * Welcoming & assisting visitors in a friendly and professional manner * Monitoring office supplies & ordering replacements * Manage the housekeeping duties

Job Posting: Accountant cum Admin Location:* Bandra (East), Mumbai 400 051. Job Type:*Full-time Salary:* As per industry standards Job Description: -Appointments and coordination -Attendance and salary -Prepare MIS weekly -Petty cash - Digital signature and email - Help and coordinate with the office lawyers and assist them in typing, filing and print outs, scanning and follow up. - Admin for maintenance of record of AMC's in the office, renewal of the same, sourcing basic office materials/ requirement for day to day operations. Working days :- Monday to Saturday (except 2nd and 4th Saturday) Timings :- 10 am to 6.30 pm You can get in touch on 9819885893

Issuing Quotes for Spare Parts,Cpnsumables,etc. Followup with customers through mail. Co-ordinate with HO.Update HO on Payment realizations and Other Back Office support.

Role & responsibilities Greet clients and visitors with a positive, helpful attitude. Assisting clients in finding their way around the office. Helping maintain workplace security by issuing, checking, and collecting badges as necessary and maintaining visitor logs. Assisting with a variety of administrative tasks including copying, faxing, taking notes, and making travel plans. Preparing meeting and training rooms. Answering phones in a professional manner, and routing calls as necessary. Assisting colleagues with administrative tasks. Performing ad-hoc administrative duties. Answering, forwarding, and screening phone calls. Sorting and distributing mail. Hiring, managing, and developing the junior administrative team. Provide excellent customer service. Scheduling appointments. Preferred candidate profile Candidates with relevant experience in the above profile preferred Perks and benefits As per standards

• Responsible for daily admin tasks, calls, emails, document dispatch • Confidential deliveries to clients if needed. • Assisting management as needed. • Immediate joiners preferred. Required Candidate profile • Must have 5–6 yrs of admin experience • Good skills of MS Office, call/email coordination. • willingness to travel locally for document delivery. • Only immediate joiners will be considered.

Role: Executive Front Office & Admin Exp: 3-6 Years Location- Sector 56 Gurugram or Central Delhi A. Front Office Management 1. Proficient in Handling of Front Office, Reception Area and EPBAX 2. Ensure walk-in clients /Visitors / Vendors handling and their general hospitality. 3. Vendor Administration & Management. 4. Sound Communication, Presentation and interpersonal skills 5. Can manage and handle Internal and External communications. 6. Maintaining Directors Office Calendar, Planning & Ensuring priorities of Daily Agenda, Conference and meeting area are well equipped and planned. 7. Guest Relation and PR Communication with external clients and vendors on regular basis As per business and work requirements. 8. Coordination with internal Departmental Heads / Functional Heads for smooth transition of functions 9. Presentation Development, Data Analysis and MIS Reports. 10. Good understanding of Mail Management Tools, Power Point, MS Excel, VISIO and Internet Application. 11. Prioritization of Multiple tasks as per direction of Seniors 12. Ability to learn new concepts, Business Understanding and Team Player. 13. Handling of Monthly MIS, Stationary, Housekeeping, Office Maintenance & other Admin Services B. Office Administration 1. General Office Administration 2. Supervise Administration and assist the Senior Management. i.e. (Petty Cash, Day to Day Office Operations, Asset Management) 3. Ensure that all housekeeping staff carryout their cleaning tasks in a consistent manner, assuring conformity to standards by constant inspection. 4. Office Coordination and Office Administration 5. Handling all facilities and infrastructure setup, liaising with vendor and contractors and others. 6. Good to have prior Exp in Real Estate, Construction, Infrastructure, Hotels/ Hospitality 7. Good in Handling Guest Relation, Customer Service, Clients Meeting

Role and Profile: Senior Manager Security & Administration Exp 10+ Years Job Location- Gurugram HR Preferred: Defenses Force/ Facility and Security Role Objective: Manage, Control and Administer the Security Systems to monitor and supervise the CCTV, Surveillance of Project and Site Office in Gurugram, Manesar. Ensure Periodic site security check, measure and Audits. Key Job Role and Responsibilities: Organize, Manage and Oversee Security, Surveillance and Administrative Operations of Multiple projects and Sites of the Company. Develop and implement Security Policies, Protocols and Procedures Control budgets for security operations and monitor expenses Recruit, train and supervise security officers and guards Attend meetings with other managers to determine operational needs Liaising with local authorities like the Police Department and other local bodies. Plan and coordinate security operations for specific events Coordinate staff when responding to emergencies and alarms Review reports on incidents and breaches Investigate and resolve issues Create reports for management on security status Analyze data to form proposals for improvements -Implementation of New Technology pertaining to Secure Project /Site Offices in NCR. Preferred candidate profile: A. Security Strategy and Planning: Develop and implement comprehensive security strategies, plans, and programs to protect the company's assets, personnel, and information. Conduct risk assessments and security audits to identify vulnerabilities and develop mitigation measures. Policy and Procedure Development: Establish and enforce security policies, procedures, and protocols in accordance with industry standards and best practices. Ensure compliance with regulatory requirements and industry certifications Security Operations Management: Oversee day-to-day security operations, including physical security, access control, and surveillance systems. Manage security incidents and investigations, collaborating with internal teams and external authorities as necessary. Team Leadership and Development: Lead and mentor a team of security professionals, providing guidance, training, and professional development opportunities. Foster a culture of accountability, integrity, and continuous improvement within the security team. Perks and benefits As per Industry best Practices.

FIMS Hospitals is looking for RECEPTIONIST to join our dynamic team and embark on a rewarding career journey Greet and welcome guests as soon as they arrive at the office Direct visitors to the appropriate person and office Answer, screen and forward incoming phone calls Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures) Provide basic and accurate information in-person and via phone/email Receive, sort and distribute daily mail/deliveries Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges) Order front office supplies and keep inventory of stock Update calendars and schedule meetings Arrange travel and accommodations, and prepare vouchers Keep updated records of office expenses and costs Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing

W3 Technologies is seeking a highly skilled Administrative Assistant who is fluent in English and has prior experience working with a US-based company. The ideal candidate will have excellent knowledge of Microsoft Office and Adobe, possess outstanding phone manners, and be a self-starter who is honest and punctual. Key Responsibilities : Manage day-to-day administrative tasks. Handle phone calls and emails professionally. Maintain and organize documents using Microsoft Office and Adobe tools. Assist with scheduling and calendar management. Support various departments with administrative needs. Qualifications : Fluency in English (verbal and written). Previous experience working with a US company. Proficiency in Microsoft Office (Word and Excel) and Adobe. Excellent phone manners and communication skills. Ability to work independently and take initiative. Honest, punctual, and reliable.

Responsibilities: * Manage HR processes from recruitment to termination. * Coordinate office administration tasks. * Ensure compliance with company policies and procedures. Health insurance Provident fund

Seeking an Office Administrator to support daily operations, documentation, and communication. Candidates must have strong MS Office skills, good communication, a valid driving license, and be open to occasional local travel. Freshers may apply.

Responsibilities: * Ensure administrative tasks are completed efficiently * Coordinate meetings & events * Follow up on projects & deadlines * Manage office operations & supplies * Maintain confidentiality at all times Annual bonus

Primary Purpose of Position: We are currently seeking a Procurement Assistant to join our Procurement Team in our Pune, IN office. The team is seeking a unique individual with Administrative and basic Procurement or Accounting work experience. The ideal candidate should have strong organizational, multi-tasking, and communication skills in addition to being extremely detail oriented. This individual will provide assistance with various administrative and procurement duties within the Procurement Team, which is responsible for the procurement of products and services for Stantec, corporate-wide. Your Key Responsibilities Communicating with vendors to obtain required documents and provide status/account updates Organizing and maintaining electronic files utilized for document control Assisting our Finance Department with processing of invoices/invoice coding Managing a heavy workload as efficiently as possible Interacting and following up with Stantec employees via phone/email Working within a ticketing system to process requests Basic administrative duties Other duties as assigned Your Capabilities and Credentials Knowledge of IT products is an asset Familiarity with basic procurement practices is an asset Basic accounting and financial knowledge is an asset Excellent communication skills both verbally and written; delivered in a professional manner Strong customer service skills, preferably in a corporate environment Strong organizational skills to plan your workload, sometimes with tight deadlines Strong attention to detail and the ability to multi-task The ability to work independently with confidence but still part of a collaborative team atmosphere Strong proficiency with Microsoft Office applications Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what s possible. The Stantec community unites approximately 32,000 employees working in over 450 locations across 6 continents. High school diploma or equivalent Certification/diploma in Office Administration or similar fields is preferred 3 or more years work experience is required Position will primarily work in an office setting. . High school diploma or equivalent Certification/diploma in Office Administration or similar fields is preferred 3 or more years work experience is required Position will primarily work in an office setting. .

ADMIN STAFF for KG, Mamangalam BCA / B.com Minimum 1 year of experience. Technically sound Strong Communication Skills. Fluency in English Salary shall be commensurate with qualification, capability and experience.

Alviz Electro India Pvt. Ltd. is a leading distributor and solution service provider in the field of HVAC, Electronics Security Products, AV Solutions, and other electronics software solutions. We specialize in offering a comprehensive range of products including commercial displays, projectors, video conferencing solutions, and more. As we expand our operations, we are seeking a proactive and customer-oriented Receptionist cum Sales Coordinator to join our team. Job Description: We are looking for a multitasking professional who can effectively manage front office activities and support our sales team. As the Receptionist cum Sales Coordinator, you will be responsible for handling all front desk duties, providing excellent customer service, coordinating with the sales team, and performing various administrative tasks. This role requires exceptional communication skills, attention to detail, and the ability to work in a fast-paced environment. Responsibilities: Greet and welcome visitors, ensuring a positive and professional first impression Answer phone calls, address inquiries, and direct calls to the appropriate person or department Provide general administrative support, including filing, faxing, scanning, and data entry Manage incoming and outgoing mail and packages Coordinate and schedule appointments, meetings, and conference room bookings Assist in managing customer inquiries, orders, and complaints in a timely and professional manner Coordinate with the sales team to ensure smooth communication and efficient workflow Assist in maintaining sales records and preparing sales reports as needed Support the sales team with administrative tasks, including generating quotes, preparing sales presentations, and Keep the reception area, conference rooms, and common areas clean and organized Collaborate with other teams to ensure seamless office operations Qualifications and Skills: Graduate, diploma or equivalent; additional certification in office administration is a plus Proven experience as a Receptionist, Front Office Coordinator, or similar role Excellent verbal and written communication skills Strong customer service and interpersonal skills Proficiency in using MS Office applications (Word, Excel, Outlook) Strong organizational and time management skills Attention to detail and ability to multitask effectively Ability to maintain confidentiality and professionalism Previous experience in sales coordination or support is desirable How to Apply: Interested candidates are encouraged to submit their resume, along with a cover letter, Current CTC and expected CTC to admin@alviz.in Note: Only shortlisted candidates will be contacted for further evaluation. Join us at Alviz Electro India Pvt. Ltd. and be a part of a dynamic team that is shaping the future of the industry. We value your skills, creativity, and dedication, and we look forward to welcoming talented individuals who share our passion for excellence.

Job Title: Senior Executive Assistant and Admin Executive Career Level - D Introduction to role: Are you ready to take on a pivotal role supporting senior leadership? As a Senior Executive Assistant and Admin Executive, youll be the backbone of our executive operations, ensuring seamless day-to-day activities. Youll handle confidential tasks, create impactful business presentations, and even organize high-profile conferences. Your expertise will be crucial in managing executive schedules, coordinating meetings, and supervising other assistants. Are you prepared to make a difference? Accountabilities: Executive Assistant: Provide administrative support for senior leaders. Ensure smooth day-to-day operations, managing executive schedules, coordinating high-level meetings, and overseeing administrative functions. Work with global collaborators, EAs to manage time and calendar effectively. Prepare and edit correspondence, reports, presentations, and other documents. Act as the point of contact between executives and internal/external collaborators. Handle confidential information with discretion and professionalism. Compose contract letters, publications, proposals, agendas, executive summary reports, and minutes of meetings. Arrange complex and detailed travel plans and agendas; flights and hotel bookings, online visa applications, personal forms submissions, compiling documents for travel-related meetings. Make presentation slides (MS PowerPoint) and Excel sheet reports in high volume. Book, arrange, and conduct telephone and video conferencing using the appropriate systems. Organize seminars/events activities. Use calendar invites - internal and external, providing proactive updates and actions. Complete critical aspects of deliverables with a hands-on approach, including drafting acknowledgment letters, personal correspondence, and other tasks that facilitate the Partner s ability to effectively optimize his time and energy. Prepare travel and expense reports including Forex reconciliations, travel documents, visa, etc. Draft internal communications and assist in preparing executive briefings. Admin Executive: Oversee office administration, including vendor management, facility coordination, and procurement of office supplies. Supervise the overall performance of the Travel Agency, monitoring calls/email/chat transactions daily. Understand business aspects of Travel Technology (computer reservations systems, GDS systems and e-travel) and basic general facility management. Prepare and process all travel and visa-related documents to enable employees business travel. Coordinate business requirements such as event requirements, logistic arrangements, budgets etc. Ensure the accuracy of invoices before proceeding with payment to vendors. Ensure that the travel process aligns with company policies and standards. Generate reports and analyze data regarding overall performance on a weekly/monthly basis, along with action plans for improvement. Provide suggestions regarding process improvements and increasing customer satisfaction levels. Ensure that targets regarding overall quality and employees satisfaction levels are met and exceeded. Essential Skills/Experience: Bachelor s degree is must; degree in Business Administration or master s degree is a plus. Experience working in a regulated industry (pharma, biotech, healthcare). Demonstrable experience as an Executive Assistant and delivering results as measured against established critical metrics. Applicants with a minimum 8 years of mandatory work experience in the Executive Assistant, Visitor Management, Travel desk, Event management, Accommodation, transport operations etc. Expertise knowledge in Outlook calendar management Good in written and verbal communication Ability to work independently and handle pressure in a dynamic environment. Strong interpersonal skills and a proactive approach. Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook); knowledge of collaboration tools like MS Teams, Zoom, or Slack is a plus. Proficiency in Concur Travel & Expense; Knowledge of SAP and Coupa is a plus. Desirable Skills/Experience: NA At AstraZeneca, youll be part of a dynamic environment where innovation thrives. Our work directly impacts patients by transforming our ability to develop life-changing medicines. We empower our teams with brand new technology platforms to inspire change across the industry. With a focus on data-led solutions and digital transformation, youll be joining us at a crucial stage of our journey. Here you can innovate freely while contributing to something far bigger. Ready to make an impact? Apply now to join our team! 30-Jun-2025 03-Jul-2025

The Office Manager will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety. This role is responsible for developing office communication protocols, streamlining administrative procedures, inventory control, office staff supervision and task delegation. Key Responsibilities: Administrative Management: Oversee day-to-day office operations and ensure a smooth workflow. Manage office supplies, equipment, and maintenance requirements. Handle general office correspondence, emails, and phone calls. Support teams with meeting coordination and logistics thereto. Manage relationships with vendors and service providers. Ensure appropriate work, rates, and timely payments. Maintain employee records and assist with payroll and benefits administration. Gatekeeper of the resource allocation (e-planning) tool for the India office. Ensure appropriate of compliance of timesheet and other reporting requirements. Managing leave records of the employees. Manage international and domestic travel arrangements for the team, including flight bookings, hotel reservations, and visa processing. Qualifications: Proven experience as an Office Manager, Administrative Assistant, or similar role. Excellent organizational and multitasking abilities. Strong interpersonal and communication skills. Familiarity with financial processes and budget management. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and basic accounting software. Ability to work independently and collaboratively in a fast-paced environment. Attention to detail and problem-solving skills. Work experience of around 5+ years in same or similar roles.

Administrative Support: Managing office communications (phone calls, emails, mail). Maintaining office supplies inventory and ordering replacements. Organizing and maintaining filing systems. Managing office calendars and scheduling appointments.

Administrative Support: Managing office communications (phone calls, emails, mail). Maintaining office supplies inventory and ordering replacements. Organizing and maintaining filing systems. Managing office calendars and scheduling appointments.

Tandem Allied Services Pvt. Ltd is looking for Executive - Realty to join our dynamic team and embark on a rewarding career journey Assisting with the preparation of operating budgets, financial statements, and reports. Processing requisition and other business forms, checking account balances, and approving purchases. Advising other departments on best practices related to fiscal procedures. Managing account records, issuing invoices, and handling payments. Collaborating with internal departments to reconcile any accounting discrepancies. Analyzing financial data and assisting with audits, reviews, and tax preparations. Updating financial spreadsheets and reports with the latest available data. Reviewing existing financial policies and procedures to ensure regulatory compliance. Providing assistance with payroll administration. Keeping records and documenting financial processes.

Error To Array is looking for Sales Support Professional to join our dynamic team and embark on a rewarding career journey Conduct market research to identify selling possibilities and evaluate customer needs Actively seek out new sales opportunities through cold calling, networking and social media Set up meetings with potential clients and listen to their wishes and concerns Prepare and deliver appropriate presentations on products and services Create frequent reviews and reports with sales and financial data Ensure the availability of stock for sales and demonstrations Participate on behalf of the company in exhibitions or conferences Negotiate/close deals and handle complaints or objections Collaborate with team members to achieve better results Gather feedback from customers or prospects and share with internal teams

SR Infra India Pvt Ltd is looking for Assistant Executive to join our dynamic team and embark on a rewarding career journey Act as the point of contact among executives, employees, clients and other external partners Prepare reports, presentations, and other documents for the executive Organize and maintain the office filing system Format information for internal and external communication memos, emails, presentations, reports Excellent MS Office knowledge Outstanding organizational and time management skills Excellent verbal and written communications skills

To oversee retail operations and ensure legal adherence. Responsibilities include facility management, license renewals, audits, and KYC/AML compliance Supervise day-to-day administrative functions across store and back-office operations Required Candidate profile MBA / equivalent with 5+years of experience in general administration, team management and statutory compliances Strong understanding of compliance frameworks relevant to retail operations