2485 Office Administration Jobs - Page 37

Job Description: The People and Culture Administrator plays a vital role in supporting the day-to-day operations of the People & Culture function and overall administration support to Jord Group. This role requires a high level of attention to detail, discretion, and strong interpersonal skills to support both the team and broader organization. Duties and Responsibilities: Maintain and update P&C database and other P&C information systems with accuracy and confidentiality. Handle end-to-end recruitment processes, including job postings, candidate coordination, interview scheduling, and documentation. Assist with onboarding of new employees, including arranging joining kits and managing documentation. Support preparation of employment contracts, offer letters, and HR-related communications. Provide leave balance reports on a monthly basis for payroll processing. Assist in insurance documentation and coordinate submission of staff claims. Assist with coordination and logistics for company events, celebrations, and team-building activities. Act as a point of contact for general employee queries, ensuring timely and professional responses or escalation where needed. Maintain up-to-date employee records in line with company policy and compliance requirements. Maintaining travel system and act as travel booker including processing of required visas (such as work or business visas) Support coordination of facility needs and any renovations or office-related improvements. Support the coordination of learning sessions, maintain training records, and help track participation and completion. Maintain confidentiality and uphold ethical standards in all employee interactions and data handling. Provide timely, efficient executive support to the People and Culture Manager Provide general office administration support as required Ensure the office environment is well-maintained and adheres to company standards and safety protocols. Adhere to all Jord company policies and IMS requirements Skills and Experience: At least 5 years experience in People & Culture Administration with appropriate tertiary qualifications and demonstrated relevant human resources professional experience Experience working in a customer focused and fast paced professional environment High attention to detail and ability to manage confidential information. Excellent computer skills including advanced skills in MS Office computing applications Excellent written and oral communication, interpersonal and customer service skills and the capacity to deal confidently and courteously with people at all levels Sound analytical and problem-solving skills Ability to work independently with minimal supervision and collaboratively as part of team in a dynamic work environment Strong organizational skills, ability to successfully complete several tasks concurrently, maintain high levels of attention to detail, maintain documentation and record keeping, and meet deadlines

Role & responsibilities Acts as focal for receipt and delivery of faxes and emails including express packages and publications. Applies appropriate protocol, discretion, and diplomacy when assisting such visitors as government officials, company customers, and the media. Takes proper facilities round every morning & take appropriate corrective & preventive actions as required. Briefing outsourced manpower like Housekeeping & Security as & when required. Inspects & updates the Food Services Management sheet daily including weekly menu display & coordinating with supplier Keep a tab on the Snacks vending Machine on daily basis, oversee sales & report out to BSS; coordinate with supplier for breakdown. Shows sensitivity to the culture and customs of local and foreign visitors Monitor all the various registers kept at the front desk & rear entrance. Coordinate with Businesses and Functions to fulfil the needs. Issue necessary work permits to suppliers as & when required & filing the same Keep a tab on first aid box inventory/check on expiry date & order supplies accordingly Responsible for office supplies (stationery, cafeteria and cleaning) & Inventory keeping Daily supervision of security guards, housekeeping and office boys To monitor and verify the movement of materials and equipment in and out of the office Provides general administrative support to all employees and visitors Supports the BGES team during any event as & when directed Supports the HR team during mass recruitment drive/hiring drive and Distribution of goodies MIS Daily, Weekly & Monthly e.g. Office safety/dialogic/call tree etc. or as needed Update & Circulate the desk phones extension list on a bi-monthly basis Manage Meeting room booking requests by end users Handling the complete Procure to Pay (P2P) process on the portal Responsible for inward and outward couriers Maintain all relevant compliance documents for manpower services suppliers Clear employee LER/ TER with 100% receipts custody Custodian / responsible for employee RFB / IT claims onward dispatch to BDO from time to time Maintaining & reconciling the Distribution List (DL) for respective towers periodically Supports BSS in the physical verification of assets Get trained in operating FAS/PAS/ & help employees during any emergency evacuation; take part in mock drills Mobile phone inventory and mobile phone distribution activity Sim Inventory and Sim distribution activity Car Lease services and data management Data analysis on services

Record Keeping, Administrative Support Strong communication skills to interact team & Management Required Candidate profile If you are interested share your resume on WhatsApp - 8650633739 with the details Ctc Ectc Notice Period Current Location Availablitity for Interview

Job Summary: We are looking for a dynamic and disciplined Head of Administration to manage and streamline all township and infrastructure-related administrative functions. The ideal candidate will be a retired officer from the Indian Army with proven leadership and facility management experience, especially in real estate or township environments. Key Responsibilities: Oversee end-to-end administrative operations of the assigned township. Ensure proper upkeep of common areas, township infrastructure, roads, utilities, etc. Manage vendor contracts, facility supervisors, housekeeping, security, horticulture, and maintenance teams. Coordinate with government/local authorities for statutory compliance. Ensure robust security & discipline protocols , drawing on military-style precision. Handle resident grievances, RTI-related responses, and ensure resident satisfaction. Regular reporting to senior management and coordination with project, facility & legal teams. Maintain MIS, budget control, and compliance records.

Front Office Administrator GVK Emergency Management and Research Institute (GVK EMRI) is seeking a well-organized, professional, and dynamic Front Office Administrator to manage front-desk responsibilities and a range of administrative and office support tasks in Hyderabad, Telangana. The ideal candidate will be the first point of contact for visitors, providing a positive and welcoming experience, while also maintaining the efficiency of day-to-day administrative operations. Key Responsibilities: Front Office Duties: Greet and welcome visitors, clients, and guests in a professional manner. Manage incoming calls and route them to appropriate departments or individuals. Handle general inquiries and provide accurate information. Maintain visitor logs and issue visitor passes as required. Ensure the reception area is clean, organized, and presentable at all times. Administrative Responsibilities: Coordinate courier and mail servicesreceive, sort, and distribute incoming/outgoing correspondence. Schedule and coordinate meetings, appointments, and conference room bookings. Assist in the organization of company events, meetings, and travel arrangements. Maintain records , files, and documentation in an organized manner. Preferred Candidate Profile: Bachelor's degree in any discipline. 35 years of experience in a front office, receptionist, or admin role. Excellent communication and interpersonal skills. Proficiency in MS Office (Word, Excel, Outlook). Strong organizational and multitasking abilities. Professional appearance and positive attitude. Preferred Attributes: Experience in handling multi-line phone systems. Ability to manage confidential information. Time management skills and attention to detail.

Manage All accounting transactions in Tally Booking of Bills of Purchase, Sales, Cash and Bank, Journal Entries Filing of GST returns Computer Knowledge- MS Excel, MS Word, etc Update Financial Statements, Balance Receivable Payable Preparing Invoice Required Candidate profile Must have Tally knowledge Graduate degree in any Field Handle monthly, quarterly and annual closings Manage balance sheets and profit/loss statements

Responsibilities: * Manage customer relationships through effective communication * Follow up on payments and coordinate with team members * Maintain office administration using Microsoft Office tools

Responsibilities: Handle documents, filing, and courier management Assist in basic computer tasks like printing, scanning, emailing Maintain office supplies and inventory Support admin and IT staff when needed Free meal Cafeteria

Facility Management Responsible for overall upkeep of the facility, supervise housekeeping activities to ensure cleanliness standards are met Responsible for maintaining, supervising and smooth functioning of the office cafeteria Responsible to assist and provide general hospitality and support to all visitors Responsible to manage, monitor and source office supplies (like stationery, ID cards, Visiting Cards, housekeeping and pantry items), drinking water management, pest control, scrap sale etc. Responsible to ensure smooth functioning of the facility in terms of electricity, generator, compressor, machinery etc Security & Safety Management Manage security agency and ensure zero pilferage and/or untoward incidents Ensure and maintain safety and comfort for all employees at all times Handle, supervise and train members on safety & security CCTV Management Vendor Management: Responsible for following the 3-quotation system before getting any new vendor on-board Maintain AMCs of all service providers and keep them up to date at all times Ensuring vendor service quality, raising POs, verifying receivables and invoices, ensuring timely deliveries, troubleshooting General Office Administration Handling travel bookings, coordinate for any office events/ celebrations Handle employee complaints, grievances and disputes Labour Contractor Management: Handling manpower contractors, liaise with them for requirement across teams Negotiate the rates and maintain relationship to get the best support Coordinate with production team leads and plan manpower on a daily basis

Job description Roles and Responsibilities: Greet patients and visitors courteously and professionally. Handle patient registration, check-in, and check-out processes Respond to phone calls, emails, and inquiries promptly and appropriately Coordinate with doctors, nurses, and departments to ensure timely services Handle patient feedback, queries, and complaints with empathy and tact Follow hospital protocols and maintain patient confidentiality at all times Qualifications : Graduate in any discipline. Minimum 1 or 2 years of experience in a front desk or receptionist role. Proficiency in MS Office. Excellent communication (English and local language) Pleasant personality and customer-service-oriented approach Interested candidate may share the CV at hr.dept@vasaneye.com or whatsapp the CV at 8610205221.

Office Administrator Office Administrator Location: India - Belgaum Are you a creative and passionate graphic designer looking to make your mark in a dynamic and innovative environment? At Deluxe, were seeking talented individuals like you to join our team and help us bring our vision to life through captivating visual storytelling. Roles and Responsibilities Provide administrative support, including filing, report generation, and inventory management. Manage communication channels and correspondence with stakeholders. Coordinate schedules, appointments, and travel arrangements for executives. Supervise office events and functions, and assist in recruitment processes. Requirements: Proven experience in office administration or a similar role. Excellent communication and interpersonal skills. Strong organizational and leadership abilities. Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook). Ability to multitask and prioritize tasks effectively. Attention to detail and problem-solving skills.

The HR, Admin & Procurement is responsible for overseeing human resources, administrative operations, and procurement functions to ensure smooth business operations. This role involves talent acquisition, employee relations, office administration, vendor management, and procurement planning. Key Responsibilities: Human Resources (HR): Develop and implement HR policies and procedures in line with company objectives. Oversee the recruitment, onboarding, and training processes. Manage employee relations, resolve conflicts, and foster a positive work culture. Ensure compliance with labor laws and regulations. Maintain HR records, attendance, and payroll processing. Design and implement performance appraisal systems and career development plans. Administration: Supervise office administration, ensuring efficiency in daily operations. Manage facilities, office supplies, and logistics. Oversee document control and record-keeping. Ensure compliance with health, safety, and legal regulations. Handle general office coordination, including scheduling and correspondence. Procurement: Develop procurement strategies aligned with company needs. Identify and negotiate with vendors to ensure cost-effective purchasing. Oversee procurement planning, inventory management, and supply chain operations. Ensure compliance with procurement policies and budget constraints. Monitor supplier performance and maintain strong vendor relationships. Requirements Key Responsibilities: Human Resources (HR): Develop and implement HR policies and procedures in line with company objectives. Oversee the recruitment, onboarding, and training processes. Manage employee relations, resolve conflicts, and foster a positive work culture. Ensure compliance with labor laws and regulations. Maintain HR records, attendance, and payroll processing. Design and implement performance appraisal systems and career development plans. Administration: Supervise office administration, ensuring efficiency in daily operations. Manage facilities, office supplies, and logistics. Oversee document control and record-keeping. Ensure compliance with health, safety, and legal regulations. Handle general office coordination, including scheduling and correspondence. Procurement: Develop procurement strategies aligned with company needs. Identify and negotiate with vendors to ensure cost-effective purchasing. Oversee procurement planning, inventory management, and supply chain operations. Ensure compliance with procurement policies and budget constraints. Monitor supplier performance and maintain strong vendor relationships. Benefits Benefits: Competitive salary Health and wellness benefits Career growth opportunities

We seek an organized Sr. Officer/ Executive to manage daily admin tasks, travel, gate passes, records, and coordinate with departments. Support invoice processing, ensure documentation accuracy, and maintain compliance with company policies. Required Candidate profile Any graduate with 4-5 years shipping/terminal admin experience. Proficient in MS Office. Strong coordination, communication, multitasking, and documentation skills in fast-paced environments.

Role: Head Finance and Administration Job Location: Sholavaram, Chennai Candidate should be from a Mid Sized Engineering/Manufacturing Firm having more than 200 employees, managing the Finance function independently and reporting to the Managing Director/CEO/Promoter of the organisation. Strong Experience in Payroll, Statutory compliance, managing Legal requirements, Govt Liasioning and HR Administration. Should have worked on SAP Environment. Compensation for the role is limited to Rs.20 lakhs per annum. Candidates should be MBA Finance Full Time or CA/ICWA Inter qualification. Should have excellent communication skills. Candidates from mid sized MNC organizations are preferred. Job Responsibilities Responsible for financial health of the company. Prepare and publish timely monthly financial statements, MIS Reporting. Responsible for Statutory Compliance, Payroll and coordinate with legal and govt. authorities. Ensure compliance with all relevant HR laws, regulations, and professional standards Manage employee relations, including resolving employee issues and promoting a positive work environment Work on compensation and benefits programs, Develop and implement training and development programs to help employees achieve their potential Ensure a smooth onboarding process for new employees. Candidate Background Bachelors degree in finance, Accounting or related field required (MBA preferred) 12+ years experience in a financial management position Experience in the field of HR Administration, Payroll, Statutory Compliance Highly proficient in relevant modules of SAP Interested candidates do write to sanjeev@smsjobs.in or WhatsApp (No Calls): 8072918393 for further details.

Fluent with her English speaking skills and also knowing and understanding a couple of more indian languages Knows EPBX system and telephone operating system Well versed in Microsoft and internet usage Can multi task as an Admin of the office

Velotio Technologies is a product engineering company working with innovative startups and enterprises. We are a certified Great Place to Work and recognized as one of the best companies to work for in India. We have provided full-stack product development for 110+ startups across the globe building products in the cloud-native, data engineering, B2B SaaS, IoT & Machine Learning space. Our team of 400+ elite software engineers solves hard technical problems while transforming customer ideas into successful products. As a Associate HR Executive, you will play a critical role in managing the HR operations function within the organisation. This role is an excellent opportunity for an enthusiastic individual looking to build a career in Human Resources, providing hands-on experience and exposure to a wide range of HR activities within a dynamic environment. You need to possess basic level of knowledge of HR field and will have to collaborate with cross-functional teams, and external stakeholders to drive HR functions seamlessly. This is a contract-to-hire role, and a permanent position may be offered based on performance. HR Operations Management: Oversee and manage the end-to-end HR operational processes, including but not limited to onboarding, benefits administration, employee data management, employee relations, employee engage

Core Administrative Skills Organizational skills managing files, documents, and schedules efficiently Time management – prioritizing tasks and meeting deadlines Multitasking – handling multiple responsibilities at once Attention to detail – accuracy in data entry and documentation Clerical skills – managing correspondence, filing, and record-keeping Technical & Software Skills Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Calendar and scheduling tools (e.g., Google Calendar, MS Outlook) Data entry and database management Familiarity with office equipment – printers, copiers, scanners Basic accounting software – Tally, QuickBooks, Zoho Books (if finance-related tasks are included) Finance & HR-related Skills (if applicable to the role) Basic bookkeeping Invoice and billing preparation Payroll assistance Handling petty cash and reimbursements HR documentation – employee records, onboarding paperwork Familiarity with labor laws and compliance (if supporting HR) Interpersonal & Communication Skills Verbal and written communication Professional email and phone etiquette Customer service skills – for front-desk/reception roles Team collaboration – working with different departments Analytical & Problem-Solving Skills Handling office issues independently Vendor and supplies management Improving office workflows and processes Soft Skills Discretion and confidentiality Adaptability and flexibility Proactive attitude Reliability and punctuality

Roles and Responsibilities Manage front office operations, ensuring a smooth flow of communication between departments. Handle incoming calls, emails, and correspondence in a timely manner. Coordinate with other departments to resolve issues and provide support as needed. Maintain accurate records and files for administrative purposes. Perform various administrative tasks such as data entry, filing, and document management.

Job Title: Personal Assistant (Female Candidates Only) Location: Janagaon, Telangana 506144 Experience: 0 - 3 years Age Limit: 22 - 30 years Salary: Negotiable Job Overview: We are seeking a dynamic and organized Personal Assistant (Female) to provide comprehensive administrative and personal support to the management. The ideal candidate should be proactive, well-groomed, and possess excellent communication and multitasking skills. Key Responsibilities: Provide day-to-day administrative and personal support to the reporting authority. Manage calendars, appointments, meetings, and travel arrangements. Prepare reports, documents, and handle confidential information with integrity. Coordinate internal and external communications. Maintain and organize records, files, and databases. Assist in managing social and professional engagements as required. Perform additional duties as assigned. Requirements: Female candidates only. Graduate in any discipline (preferred). Strong verbal and written communication skills. Proficiency in MS Office (Word, Excel, Outlook). Professional appearance and positive attitude. Ability to maintain confidentiality and handle sensitive information. Willing to relocate or work in Janagaon, Telangana.

Urgent Requirement Hr Assistant officer Location - Umbergaon Salary - 2 LPA TO 3.5 LPA Education - MBA/ Any Graduate Experience - 1 to 3 years in HR Mob no 76989 92229 (2) 88662 96627 Hare Murari Placement service

The opportunity We are looking for Executive Assistant who would be required to work in a team environment in delivering the secretarial needs of the global EY office senior management team such as diary management, calendar management, travel management, documentation, tool support and other administrative requirements that may arise on a need basis. Your key responsibilities The primary role and responsibility of this position will be to work in a team environment and deliver administrative services including, but not limited to Diary Management - Provide support to the project team members on maintaining and managing key project meetings and the meeting location Calendar Management - Maintaining project teams calendar to showcase all key events that needs to be planned. Meetings Management - Working closely with the project teams and other stakeholders in scheduling/organizing the meeting or conference call Travel Management - Support the project team members in booking the travel tickets Workshop or Area visit Plan - Help in planning the agenda, for workshops/area visits by handling the logistics of stay, food and printing, etc. Documentation - Recording the minutes of the meeting with clear emphasis on the key action points from the meeting. Maintaining the project database and ensure all documentations are captured and organized for ease of access. Training Management - Provide support in setting up training by sending out invites, enabling cut-off point for training sessions, issuing confirmations and/or offering alternative dates. Supplement delegates with correct pre-work and sessions Tool Support and administration – Administrative support on various internal/external tools used across EY offices Data Processing and administration - Data capture, processing and administration of business information Skills and attributes for success The role requires someone who can manage several concurrent activities, with strong multi-tasking, prioritization, organizational and time management skills. Administration and organization Enjoys problem solving Able to prioritize effectively Strong project coordination skills Comfortable using IT systems Interpersonal skills Excellent written and oral communication skills A strong team player who is comfortable working collaboratively with others Must be able to work virtually, and independently Able to be diplomatic when dealing with clients Flexibility Respond well to deadlines and work outside of normal hours when required Comfortable working on several activities concurrently Able to work in a rapidly changing environment and prioritize accordingly Key attributes Professional and diplomatic communicator Quality focused and takes pride in paying attention to detail Self-starter, who can manage with minimal direction Able to interact with senior management Extremely organized and enjoys administration Able to work in a team arrangement Demonstrated experience in MS Office (Word, Excel & PowerPoint) and fair knowledge of MS Outlook To qualify for the role, you must have Any graduate or Postgraduate Ideally, you’ll also have 1 to 4 Years At least a year of experience working in a team environment handling virtual secretarial services is preferred Good command over English (written & spoken) is mandatory

Plan, coordinate, and streamline administrative workflows, facilities management, vendors, office relocations, events, and facility upkeep. Maintain compliance with health, safety, and legal standards .

We are looking for a smart and organized office administrative s executive to handling day to day opreations with good level of English and good level in MS-office,excel and computer activities. Contact: 9940532496(whatsapp call only) Provident fund Employee state insurance

Looking for an Office Executive in Salem (Sivaya Nagar) to handle walk-ins for document collection and make telecalling from our database.Basic computer skills & Malyalam, tamil,hindi required.

FOE with Administration Responsibilities Core Reception Duties Welcome visitors and direct them to appropriate staff/departments. Answer and route incoming calls professionally. Keen focused to maintain reception area appearance and supplies Check and prepare regular reports for Recreation Room, MindStrong Room, Nursing Room, Doctor Room & Fitness (Gymnasium) Maintain organized filing systems for documents. Follow company procedure, policies and approval workflows. Good communication skills, Vendor Management, Client Management This position combines traditional front desk responsibilities with administrative duties to support efficient operations to the organization. Qualifications: Graduation, hospitality background candidate is preferable. Reception or front-desk experience. Strong organizational and multitasking abilities Proficiency in MS Office